This document describes an attendance management solution (AMS) that allows companies to track employee attendance across multiple locations in real-time. AMS is a cloud-based system that uses a mobile app to capture employee check-ins and check-outs via GPS. It provides features like time and attendance tracking, leave management, reports, and an employee self-service portal. The solution aims to eliminate errors from manual tracking systems while providing transparency to both employers and employees.

1. Distinctive and
Intelligent
Way of Attendance
Monitoring & Management

2. HR / Management
In-Office
Employees
Onsite or Field
Employees
Multiple
Location
OFFICE
Manage the attendance of
on location, on-site or field
employees spread across
multiple locations.
?
How to?

3. Why Need Time-Attendance ?
Avoid Manual Entry of
Employee Time
Eliminate Errors in
Attendance Data
Difficulty in Managing
Attendance of
Employees
Issues with Managing
Multiple Shifts and
Schedules
Problems in Managing
Centralized Attendance from
Multi Locations
Requiring Real-time
Exception Data
Spending Much Time in
Salary Processing
Integrating with any
Third Party Payroll
Software
Manual attendance marking and estimation leads to the expenditure of time and cost of the organizations. Human
errors, buddy punching and fraudulent time keeping are additional hidden expenses which directly affects the
productivity of any organizations. Variation in attendance policies from one company to another makes it extremely
challenging to capture time-attendance data and automate them. Therefore, a fully automated time-attendance
management software is paramount for enhancing productivity of any organization.

4. About AMS
The Attendance Management Solution (AMS) is a cloud-based solution for both employers and employee to manage
attendance, leaves, late comings, holidays, leave applications, and conveyance & costs on a daily/ monthly basis.
By downloading the AMS Cloud app on smartphones, employees can mark their attendance from anywhere, while their
location and login time can be captured using the GPS. Employers, on the other hand, can keep a track of the regularity,
attendance and punctuality of the employees from anywhere, anytime. Ready access to the consolidated data of all
employees with regard to their attendance, leaves and conveyance on a centralized platform helps them in the
generation of customized reports and compute salaries basis the available data. AMS fills the loopholes of traditional
tracking systems efficiently and provides full transparency to both the employer and employees.

5. Salient Features
• Time and Attendance Management
• Employee Management
• Conveyance Management
• Outside Employee Tracking on Real-Time / History
• Leave Management
• Holiday Management
• HOD Auto Attendance
• Device Management
• Centralized Attendance
• AMS Connect (Ticketing System)
• Complete Cloud Solution
ESS (Employee Self-Service)
• Apply/Approve Leave
• Apply/Approve Outdoor Attendance
• Apply/Approve Conveyance
• Conveyance Bill Print
• Team Management
• Apply/Approve Comp-Off
• Company Policies
• Holiday & Birthday Details
Upcoming Feature List
• Performance Monitoring System
• Payroll Management
• Visitor Management System
• Training Calendar
• Meeting Scheduler
• Travel Management
• Candidate Recruitment System
• Document Management System (DigiLocker)
• Dealers/Distributor Geo Fencing
• Conveyance Payment Process

6. Why AMS?
• Cloud based SaaS Application
• Secure, efficient, available 24/7, zero downtime
• Free SMS/Email notifications
• Live employee tracking
• Mobile app for attendance & conveyance
• Complete ESS
• Pay per head payment model

7. AMS Availability
Web Android IOS
• Cloud web application can be accessed over the web anytime, anywhere.
• Mobile application is available on both the Android and IOS systems.

8. AMS Promises:
• High on performance
• Secure, 100% data privacy
• Available 24/7; Zero downtime
• Pay/User per month payment model
• Comprehensive suite for employees & employer
• Auto-update enabled
• In-built reports; customized report generation
• Quick installation
• Multi-channel customer, stakeholder’s communication
• Cloud based solution

9. Features

10. Features
Dashboard
Available in responsive design with grid view and graphical representations for both the department heads
and individual users.

11. Organization Management
Allows authorized users to configure common organizational settings (Company, Branches) and organization
specific setting in user friendly manner.
Features

12. Employee Management
• Enables HR manager to create and manage an employee’s personal and official details in an efficient
manner; specific leave policies can also be assigned to employees easily.
• HR managers can track employee history and details using employee history report.
Features

13. Features
Conveyance Management
• Facilitates ease of processing conveyance related employee requests in a hassle-free and convenient
manner with reporting heads approval in the procedure.
• Saving time, increasing automated processing of requests
• Totally paperless system. No need to print such any conveyance bill.

14. Shift Management
• Allows management to create unlimited shifts.
• Facilitates hassle-free planning and scheduling of employee shifts, thereby ensuring smooth process flow.
• Also can be create shift groups.
Features

15. Overtime Management
• Allows to manage overtime settings such as capping the overtime hours allowed; calculation factor for
weekend and holiday overtime hours with ease.
• Allows the approval authority to approve/reject/forward the overtime hours of an employee as per the
company’s policies.
Features

16. Multiple Branch Attendance
• Define organizational hierarchy and categorizations - Company, Region, Branch, Department and so on.
• Centralize attendance data of multiple branches.
Features

17. Comp Off
• Allows to set the minimum employee work hours for availing half/full day comp-offs in the leave master;
validity to avail the comp-off can also be set.
• Facilitates efficient management of comp-offs in an easy and organized manner.
Features

18. Device Management
• Option for processing the real-time data from each terminal across the organization, including the remote
locations.
• Configuration for the Biometric and Smartcard devices can be processed by mapping it with the entrances
and punch types.
• Showing real-time device status also last ping time.
Features

19. Leave Management
Enables employees to submit their leave application or permission request to authorized personnel such as
the HR or the Department Manager, who can either approve or disapprove the application based on the
predefined eligibility criteria.
Features

20. Privilege Management
Allows the authorized user to set configuration in user group for managing permission, application validity
period for individual employees.
Features

21. Holiday Management
• Enables mapping of public Holidays.
• Public Holidays can be categorized allowing employees and management to select regional holidays for
each employee and as per the category (Company/Branch/Department).
Features

22. Calendar
There are multiple calendar like Birthday, Holiday and management of attendance.
Features

23. Flexi Mode Option
• Flexible shift timings can be allocated to specific employees or the whole organization to calculate time
and attendance based on the allotted shift timings.
• Working hours can then be calculated based on the difference between the in and out time of the
employees.
Features

24. Responsive User Interface
Designed as a highly efficient user-friendly tool with a rich UI and enhanced browser compatibility.
Features

25. Attendance Reports
Get comprehensive employee data in the forms of reports displaying all the details of each individual
employee on a daily and monthly basis.
Features

26. Application Setting
Manage configuration settings including General, Overtime, Comp off, Report Configuration, Approval
Configuration, My Preferences into a single menu for ease of access.
Features

27. AMS ESS (Employee Self-Service)

28. What is AMS ESS?
AMS ESS is a comprehensive web-based employee portal helping employee to manage their attendance, Outdoor
attendance, Leave Management, Comp-off, Holidays, company policies etc. With this, employee and managers can
access all their time-attendance information easily to perform related tasks in friendlier manner, saving lots of time.
• Employees can view attendance details.
• Employees can track own attendance previous history.
• Company can share policies and documents with their employees .
• Employees can apply leave, view leave balance/details/history.
• Company can share message with employees using notice board.
• Shows holiday and colleague birthday details.
• Employee can check comp-off details and status.
• Reporting person can accept or reject the comp-off application of subordinates.
• Reporting person can manage/track their teams.

29. ESS Dashboard
• Shows information of attendance (In/Out, Late coming, Absent, Leave), Holidays, Notice board,
Birthdays etc.
• Displays graphical representation of the attendance status to facilitate easy representation of data.
Features

30. Conveyance Management
Employees can apply conveyance; can print the conveyance bills.
Features

31. Conveyance Approval
Conveyance requests are sent for approval of reporting person, he can approve or reject as per the company
norms.
Features

32. Leave Apply
Provides consolidated and segregated data of all the leaves and leave balance.
Features

33. Leave Approval
Facilitates approval/rejection of leave by reporting head of subordinates.
Features

34. Apply Comp-offs
View and access consolidated of comp-offs - Applied, Available and Approved in this section.
Features

35. Approve Comp-offs
Facilitates approval/rejection of employee comp-offs by the reporting head or HR person.
Features

36. Apply Attendance as Outdoor (OD)
Employees can request attendance as outdoor (OD).
Features

37. Outdoor Attendance (OD) Approval
Facilitates approval/rejection of employee ODs by the reporting head or HR person.
Features

38. Employee Profile
View employee details (personal and organizational) such as – Name, contact number, email ID, address, DOB,
marital status, blood group , and shift etc.
Features

39. AMS Connect
Customer can raise tickets for any issues pertaining to AMS functions for quick resolution. Our backend team
get touch quickly for resolution of any issue.
Features

40. Policies
View company policies related to the employment, attendance, account and compliance.
Features

41. THANK YOU