The document outlines an event management system (EMS) designed for organizing and managing events, seminars, and meeting spaces within departments. It includes features for both admin and employee roles, such as event creation, viewing, notifications, and user profile management, accessible through a user-friendly online application. The system facilitates event scheduling and management with robust functionalities for employees to interact with and manage their events efficiently.

1. EVENT MANAGEMENT
SYSTEM
Contact us: +91 9873725832

2. Overview
This project is aimed at developing an online application for the user to help
users manage various events throughout the year. Event Management
System (EMS) is a software system for managing seminars and meeting rooms
within the Departments. It is also used as a central calendaring system for
events sponsored by the Department and its employee groups. Employees
can use this system to reserve meeting space and specify technical services for
their events. The system is an online application that can be accessed
throughout the organization and outside as well with proper login provided.
(let’s take an example of TATASteel)

3. Home Page
Contains links to static pages :
• Home
• About
• Gallery
• Contact
• Sitemap
Also contains login options to log
into theEMS

4. Roles
Admin
• Home :Gives a quick guide to EMS. Explains
his rights and functions.
• Employee Panel :Gives access to employee
data
• CREATE newemployee
• Read Employeedata
• Update Employee data
• Delete existingemployees
• Notifications :Eventnotifications
• See new created events awaiting approval
• See approved events of past
• See viewed-unapprovedevents
Employee
• Home :Gives a quickguide to EMS. Explains
his rights and functions
• View Events :Displays a calendar of events
• Create Event :Allows to create an event
• Profile:View personal information

5. ADMIN
Letus login asAdmin

6. Admin -Home
Givesa quick guideto EMS

7. Admin –Employee Panel –search using personal no
CreateRead Update& DeleteEmployeeInformation

8. Admin –Employee Panel –View all employees
CreateRead Update& DeleteEmployeeInformation

9. Notifications
• Unread Notifications –Showsthe
newly createdevents
• Approved –Shows the events
already approved by theAdmin in
thepast
• Seen but not approved –Shows the
events already seen by the admin
but notapproved

10. Approving Event

11. Employee
Letus loginas employee

12. Employee -Home
Givesa quick guideto EMS

13. Create NewEvent
Employee can fill the form
and create a new event
which goes to the Admin’s
unread notifications for
approval.

14. ViewEvents
A fully functional calendar
capable of display events
of any month from any
year. The calendar is very
user friendly and along
with displaying the events
it
creating,
also
updating
allows
and
deletingevents

15. View Events –Create Event
Creating Event using the
Event Calendar – select the
week from the left and
click on the time block to
create Event.

16. View Events –Update Event
Updating Event using the
Event Calendar – Just click
on the existing event to
update the event. Allowed
only ifitsyour event.

17. Profile
Employee’s personal information :
This page displays the Employee’s
personal data like Personal No,
Name, Department, Designati on,
Address,Phone No, Email Id …
Change Password : The page also
allows the employee to change his
password.

18. Profile -Edit
Employee is allowed to edit and
update his profile partially. He can
only update certain fields like
Address, Phone No, Email Id …
Whereas fields like Personal
No, Name, Department, Designati
on are not editable by the
employee.
Remember : The admin has full
rights of editing the employee’s
profile.

19. “
THANKYOU !!!
”
Event ManagementSystem
Visit our Website- http://www.wethecoders.com