The document discusses various aspects of event management including types of events, the role of an event manager, event planning process, budgeting, venue selection, supplier and speaker checklists, risk management, marketing strategy, and event evaluation. It provides information on corporate events, conferences, trade shows, product launches, and private events. It outlines the main responsibilities of an event manager including project management, client services, budgeting, logistics, and production.
This notes will helps to get basic knowledge on event management and the various type of events. this will explain the steps of event process and checklist. importance and the step by step process also explained in this notes.
Although it does take plenty of creativity to design an event that is memorable and meaningful, it also takes careful attention to detail, adaptability, effective delegating, and a lot of work. This intensive one-day course will walk you through the process of event management, from the beginning stages of planning, to the final touches (like decorations, food, and music). While this course is specifically for corporate event planning, the elements here can also be applied to more personal event planning. Essentially, we’re creating an effective and well planned design that is ready for implementation and can be used over and over again.
What Will Students Learn?
Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
Adding the finishing touches
Event day roles
Closing the event and gathering feedback
For more details visit - http://www.globalexpertsystems.org/index.php/event/conference-and-event-management-training-workshop-2013/
Concept Makerz is a firm which is established in Delhi since 2003. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With a team of young, creative, dynamic & dedicated professionals, we have pushed all areas of event management to new frontiers, whether it is artist management, product launch, Exhibition, Road-show, Fashion show, wedding planning & celebrity management. The urge to deliver more than the client’s expectations has always been our top priority. Hence, we are a “One stop shop” for any and every requirement to our wide spectrum of clients. Always our motto is to satisfy our clients in terms of providing the best services in competitive rates. For more info visit www.conceptmakerz.com
Joe Pulizzi's presentation at IAEE Expo Expo regarding how to leverage content marketing to drive attendee signups and additional revenue opportunities.
This notes will helps to get basic knowledge on event management and the various type of events. this will explain the steps of event process and checklist. importance and the step by step process also explained in this notes.
Although it does take plenty of creativity to design an event that is memorable and meaningful, it also takes careful attention to detail, adaptability, effective delegating, and a lot of work. This intensive one-day course will walk you through the process of event management, from the beginning stages of planning, to the final touches (like decorations, food, and music). While this course is specifically for corporate event planning, the elements here can also be applied to more personal event planning. Essentially, we’re creating an effective and well planned design that is ready for implementation and can be used over and over again.
What Will Students Learn?
Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
Adding the finishing touches
Event day roles
Closing the event and gathering feedback
For more details visit - http://www.globalexpertsystems.org/index.php/event/conference-and-event-management-training-workshop-2013/
Concept Makerz is a firm which is established in Delhi since 2003. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With its wings spread across all major cities of the country to take care of the local co-ordination and management. With this unended journey, simultaneously we have collected a lot of experience and constantly upgraded our strengths in all areas of event execution and event management. With a team of young, creative, dynamic & dedicated professionals, we have pushed all areas of event management to new frontiers, whether it is artist management, product launch, Exhibition, Road-show, Fashion show, wedding planning & celebrity management. The urge to deliver more than the client’s expectations has always been our top priority. Hence, we are a “One stop shop” for any and every requirement to our wide spectrum of clients. Always our motto is to satisfy our clients in terms of providing the best services in competitive rates. For more info visit www.conceptmakerz.com
Joe Pulizzi's presentation at IAEE Expo Expo regarding how to leverage content marketing to drive attendee signups and additional revenue opportunities.
Effective Social Media For Event ExhibitorsWeb 2.0 Expo
These slides were used in the webcast "Effective Social Media for Event Exhibitors." Led by Web 2.0 Expo Co-Chair and “The Twitter Book” co-author Sarah Milstein and Web 2.0 Expo Community Manager Kaitlin Pike, this webcast featured real-life success stories and practical tips for using services such as Twitter, Facebook, LinkedIn, and your own company blog for efficient marketing before, during, and after a show.
Planning to host an event this year? Whether it’s a seminar, a small meeting, or a large conference, social media are powerful tools to help you promote any event. Click through to learn about how you can leverage the power of social media to create buzz around your next event.
Great Fundraising Events - AFP ICON 2017Bloomerang
Fundraising events have become an increasingly important and ubiquitous tool for nonprofit organizations.
But what is it that ultimately makes an event “successful?” and how can events provide new and potentially exciting forms of value for participants?
This session will dive into new Bloomerang-funded research from the Rogare Fundraising Think Tank at Plymouth University, which outlines for the first time what overarching factors may have a part to play in distinguishing genuinely outstanding fundraising events from merely ‘average’ ones.
Learning Outcomes:
Discover how your own efforts compare with an international focus group
Learn the critical success factors that lead to event success
Uncover key recommendations for creating memorable experiences
How Hotels Can Use Social Media to Attract Event PlannersJulius Solaris
A presentation from a popular post I made on www.eventmanagererblog.com - you can access full notes here -> http://www.eventmanagerblog.com/marketing/hotels-social-media-meeting-planners
Boom! 5 Ed Disruptors For Your ConferencesJeff Hurt
Brain science is not a fad and neither is online learning. The more we learn about how we learn, the more opportunities we have to provide more meaningful and lasting learning experiences for attendees at our meetings and events. Explore a few top education innovations happening in all walks (including K-12, universities, the digital space, library science, adult education and on-the-job-learning) extract their core nuggets of wisdom and “translate” them for application to our world of conference and professional learning.
It's the power of story. Discover how to transform your event into a storytelling factory, engaging your prospects and customers in all the right channels with the right messages. A recent report showed that 9 out of 10 organizations market with content regardless of their size or industry. 62 percent of those B2B marketers use events as an important tactic in their marketing strategy. In fact, face-to-face events is the third most popular form of content marketing behind social media and articles. Discover how to position your event as a memorable content marketing experience.
Cartoons and visual communications are a great way to make an event awesome - before, during and after the event. For more info contact events@gapingvoid.com.
Social media has had a massive impact on events fundraising, both from a supporter and charity perspective. Many event participants use it as their primary route for asking for donations, so this shows how social media can help them raise more and get their sponsors involved, including data on which social media channels perform best. It also looks at how social media can support recruitment and supporter care from a charity’s point of view.
**The 2017 version of the Slideshare hit success 10 Event Trends.***
Download the report: http://eventmb.com/10Et2017
2016 Edition can be found here:
https://www.slideshare.net/tojulius/10-event-trends-2016
2015 Edition can be found here:
http://www.slideshare.net/tojulius/10-event-trends-for-2015
2014 Edition can be found here:
http://www.slideshare.net/tojulius/10-event-trends-for-2014
2013 Edition can be found here:
http://www.slideshare.net/tojulius/10-event-trends-for-2013-15687060
2012 Edition can be found here:
https://www.slideshare.net/tojulius/10-event-trends-for-2012
2011 Edition can be found here:
http://www.slideshare.net/tojulius/10-event-trends-for-2011
Find Event Manager Blog on Twitter @EventMB
or Facebook.com/EventManagerBlog
Take inspiration from some of history’s greatest minds: from Henry Ford and Maya Angelou, to Charles Darwin and Leonardo Da Vinci (we’ve even thrown in some Steve Jobs and Confucius to make sure the list is well rounded). The quotes will inspire you to plan and host great events.
Here you can find 21 ways to boost your event or conference. Cyriel has a lot of experience as Master of Interaction and loves to share his knowledge and experience in some very practical ways to inspire, engage and wake up your audience. Enjoy!
This first half of the slides cover a proven approach to event management. The second half of the slides look at supporting a creative approach to event management. The deck supports new ideas to make every event more dynamic and memorable.
The Ultimate Beginner's Guide to Event Management & Event PlanningHubilo
Ever wonder what goes into event management & event planning?
Ever thought how Event Management is different from Event Planning?
What work does event planners and managers do?
Well, then this piece of content is for you.
If you already liked it, share this with other #EventProfs and Follow us on LinkedIn : www.linkedin.com/company/hubilo
Have an event coming up soon?
Get free demo of our online event management software: https://ebook.hubilo.com/request-a-free-hubilo-demo
Event profs often get asked this question, that is, what is actually the difference between planning and managing an event?
Understanding the process of both will give us a clear idea about the difference and how to execute them briefly.
“Plan before you can manage”. In simple words, planning comes before managing, events.
Event planning is a pre-event planning process within overall event management activities that includes budgeting, establishing timelines, selecting and reserving the event sites, acquiring permits, planning food, coordinating transportation, developing a theme, arranging for activities, selecting speakers and keynotes, arranging for equipment and facilities, managing risk, and developing contingency plans.
A better way to differentiate and understand both the terms is by understanding the process involved in both planning and managing an event.
http://www.niccotan.com/2011/04/events-marketing-overview.html
Master of Marketing Communication Students of De La Salle University presented a comprehensive report on Events Marketing
Global Vision Travel can be your gate to the Jordan experience, you will experience first-hand the famous Jordanian hospitality from its modern cities, quaint villages and primitive yet amazing Bedouian tribes, all living side by side.
Event Management - Venue Preparation, Operation and ManagementYeo Wei
Identify event venue specifications
- Types of event
- Event site layout plan information
- Event venue capacity/volume
- Types of event venue facilities
This presentation contains
1. What are things Event Manger must know
2. How to design Events
3. Things to keep in mind during Organizing or managing events.
Presentatie ‘the Future of Meetings competing for the US Market’ door Rohit Talwar tijdens het Holland Marketing Congres 2013. Deze presentatie zoomt in op de stand van zaken in de meetings industry inclusief trends en ontwikkelingen.
We all have good and bad thoughts from time to time and situation to situation. We are bombarded daily with spiraling thoughts(both negative and positive) creating all-consuming feel , making us difficult to manage with associated suffering. Good thoughts are like our Mob Signal (Positive thought) amidst noise(negative thought) in the atmosphere. Negative thoughts like noise outweigh positive thoughts. These thoughts often create unwanted confusion, trouble, stress and frustration in our mind as well as chaos in our physical world. Negative thoughts are also known as “distorted thinking”.
How to Split Bills in the Odoo 17 POS ModuleCeline George
Bills have a main role in point of sale procedure. It will help to track sales, handling payments and giving receipts to customers. Bill splitting also has an important role in POS. For example, If some friends come together for dinner and if they want to divide the bill then it is possible by POS bill splitting. This slide will show how to split bills in odoo 17 POS.
Synthetic Fiber Construction in lab .pptxPavel ( NSTU)
Synthetic fiber production is a fascinating and complex field that blends chemistry, engineering, and environmental science. By understanding these aspects, students can gain a comprehensive view of synthetic fiber production, its impact on society and the environment, and the potential for future innovations. Synthetic fibers play a crucial role in modern society, impacting various aspects of daily life, industry, and the environment. ynthetic fibers are integral to modern life, offering a range of benefits from cost-effectiveness and versatility to innovative applications and performance characteristics. While they pose environmental challenges, ongoing research and development aim to create more sustainable and eco-friendly alternatives. Understanding the importance of synthetic fibers helps in appreciating their role in the economy, industry, and daily life, while also emphasizing the need for sustainable practices and innovation.
This is a presentation by Dada Robert in a Your Skill Boost masterclass organised by the Excellence Foundation for South Sudan (EFSS) on Saturday, the 25th and Sunday, the 26th of May 2024.
He discussed the concept of quality improvement, emphasizing its applicability to various aspects of life, including personal, project, and program improvements. He defined quality as doing the right thing at the right time in the right way to achieve the best possible results and discussed the concept of the "gap" between what we know and what we do, and how this gap represents the areas we need to improve. He explained the scientific approach to quality improvement, which involves systematic performance analysis, testing and learning, and implementing change ideas. He also highlighted the importance of client focus and a team approach to quality improvement.
The Indian economy is classified into different sectors to simplify the analysis and understanding of economic activities. For Class 10, it's essential to grasp the sectors of the Indian economy, understand their characteristics, and recognize their importance. This guide will provide detailed notes on the Sectors of the Indian Economy Class 10, using specific long-tail keywords to enhance comprehension.
For more information, visit-www.vavaclasses.com
How to Make a Field invisible in Odoo 17Celine George
It is possible to hide or invisible some fields in odoo. Commonly using “invisible” attribute in the field definition to invisible the fields. This slide will show how to make a field invisible in odoo 17.
5. Corporate Events
Golf E vents
C onferences Networking E vents
B us ines s Meetings
Incentive Travel
Dinners
C arnivals
Trade S hows / Fairs E xecutive Retreat
Product Launches
Team B uilding
S eminars
A nnual Dinner Pres s C onferences
Theme Parties Opening C eremonies B oard Meetings
S hareholder Meetings / A GM
6. Private Events
Wedding C eremonies
Wedding
Dinners
Wedding
A nnivers aries
B irthday Parties
Fes tival Gathering
12. Event Manager
A person who
plans and executes
the event
13. The Role of Event
Manager
Devising the Event Concept
Identifying the target audience
Marketing and Communication Negotiation
Client Service Budgeting
Scriptwriting Booking Venue
Logistics
Audio-visual production
37. Guidelines for Selection
3.Availability
4.Size of the event
5.Layout and suitability
6.Stage, field of play or performance area
7.Transport and parking
8.Proximity to accommodation
9.Services available e.g. F&B
10.Technical support e.g. PA system, projector
11.Cost
38. Conduct a Site Inspection
Develop a checklist for Site Inspection:
5.Compatibility with event theme
6.Seating arrangement
7.Sight obstruction e.g. pillars
8.Storage areas
9.Entrances & exits including freight access
10.Stage area
11.Equipment available on site
12.Safety and security
13.Access time
14.Power
See Appendix 2 _ Site Inspection Checklist
39. Layout Diagram
Prepare a Layout diagram on:
5.Stage
6.Seating and table arrangement
7.Registration area
8.Equipment positions e.g. lighting, projectors
9.Decoration layout
10.F & B station
11.Signs
12.Entry and exit including staff position
See Appendix 3 _ Layout Diagram
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54. What is to happen
When will it happen
Where will it happen
Who is responsible
Gantt Charts/ Production Schedule
See Appendix 4 _ Sample of Gantt Chart
See Appendix 5 _ Sample of Production Schedule
55. Event review meetings
- to check progress against the schedule
Status reports
– to check progress against schedule
Check lists
Direct observation
57. Supplier Checklist
2.List of suppliers
3.List of requirements from every supplier
4.List of their roles and date to set up
5.i.e audio and visual – projector, notebook, PA
system, microphone, cable
6.i.e photography – how many photographer you
need, location of the photographer
See Appendix 6 _ Sample of Supplier Checklist
58. Why should companies sponsor?
•Gain access to target markets for promotional messages
•Generate consumer awareness – used to introduce or build a brand
•Positioning/repositioning of the existing service/ product
•Exclusivity – to lock out their competitors
•Demonstrate product attributes
59. Before seeking sponsorship, we
should decide whether:
3.Your stakeholders (members, participants) are likely to approve
of commercial sponsorship
4.Your event has rights/ benefits of value to a potential sponsor,
e.g. access to target markets
5.You have the human resources to sell and service sponsors, e.g.
a good sales person
6.There are businesses/ organizations that you would be advised
not to seek sponsorship from
60. Sponsorship Proposal
3.Overview of the event including mission/ goals, history,
location, current and past sponsors, program duration, staff,
past or anticipated level and predicted attendee profile
4.Sponsorship package on offer and its cost. This might
range from naming rights or sole sponsorship to designated
sponsorship categories
5.Strategic fit between the event and the needs of the
organization
6.Duration of agreement, e.g. agreement for one year,
optional for 3 years renewal
7.Contact details
61. Identifying Sponsors
6.Who has sponsored the event recently?
8.Research the sponsors of similar competitor events – who is in the
market?
10.Examine what particular companies or products have a fit with your
event
62. Selling Sponsorships
3.Identify the decision maker in the company that you are
approaching
4.Try to obtain a personal interview to discuss the
sponsorship
5.Sell opportunities (access to target market, capacity to
meet with specific VIP’s)
6.Provide a benefit package (competitively priced) that will
meet some of their marketing needs
7.Be creative in the form that your sponsorship proposal
takes
8.Interact with potential sponsors in a professional way
63. Managing the relationship
6.Make sure that you keep in regular contact with your
sponsor – manage the relationship
8.Discuss and agree with your sponsor on clear objectives
and agreement
10.Reports achievements as part of negotiating for renewal of
the sponsorship
65. Prepare the Guest List
Send Invitation
Confirm the attendance
See Appendix 7 _ Sample of Guest Checklist
66. Is a way of helping you to identify and resolve
the risks that could result in accidents, injury
or damage.
67. Risk Management
Process
Analyse & Evaluate
Identify Risks Identify Options
the Risks
What can happen? How can it happen? Create an action plan
Treat the Risks
68. Event Marketing is a matching process in which
the event producer seeks to understand and
meet the needs of their audience
69. Is a planning for a promotion
Positioning
Identify target market
How attendees regard a specific event or other
events of a similar nature
70. Marketing Strategy
Marketing
Strategy
Identify
Segmenting
Target Set
Event
Market Objective
Markets
Geographic: Demographic:
Socio-economic: Other:
Age
Local
No. of Gross & Net Education
Exhibitors Participants Sex Topic
Participants Profit occupation
Regional income
Price
international
71. 1. Promotion
• Direct/ electronic marketing e.g. direct mail, electronic
newsletters, web advertising, mobile phone – sms
blast
• Advertising e.g. media releases, media kits, live
media crosses (media sponsor)
• Sales Promotion e.g. cross promotions with sponsors
• Others e.g. partnerships with media/ other events
72. Place (Distribution)
• Direct e.g. through phone, internet
• Indirect e.g. distribution through associations,
banks, telecommunications service centres,
flyer distributors etc
73. •Create or increase awareness of the event
•Create or enhance a positive image of the event
•Position the event relative to its competitors
•Inform target market(s) of the event
•Generate demand for the event
•Remind target markets of the event details