This document provides instructions for using e-mail software. It describes how to send and receive emails, use contacts, attach files, add signatures, check options and settings, format messages, use shortcuts, include URLs, set up saved mailboxes, and check email from home. Menu and toolbar functions are explained for composing, sending, replying to, forwarding, and opening emails with attachments. Settings for accounts, checking mail, fonts and more are also outlined.

1. E-Mail Overview
What You Will Learn
• Menu Controls
• Send and check e-mail
• Use your address book and its functions
• Attach files
• Add a signature to end of all e-mails you send.
• Configure options

2. E-Mail Overview
Continued
• Format received messages
• Shortcuts
• Including an active URL in a message
• Setting up a mailbox for saved messages
• Checking your e-mail from home

3. Use the File menu to Check Mail
(Ctrl M) or Print (Ctrl P)

4. Use the Message Menu to send a New
message, reply to a message, forward a
message, or attach a file to a message

5. The New Message To & Forward To
command allows you to send a message
to pre defined groups from the recipient
list in the address book

6. Attach File will allow you to choose a
file you have saved in your network
folder, disk, or CD that you want to
send to a recipient
Shortcut

7. The Special menu allows you to Make
an Address Book Entry (Ctrl K) This
allows you to place an address from a
received e-mail into your address book

8. The Tools menu allows you to view
your Address Book, set a Signature that
will run at the end of every message
you send, and control Options

9. The Options menu allows you to tell
the machine whose e-mail you want to
see. Be sure you are in the Getting
Started Category, type in your address
and name in the spaces provided.

10. Be sure the Hosts category has
mail.ucs.misd.net in the SMTP box

11. Change many settings in the Checking
Mail Category. The Check for mail &
Leave mail on server are most popular.

12. The Attachments Category shows you
where files e-mailed to you are stored
on your computer

13. The Fonts & Display Category allows
you to change the appearance of
messages

14. To send an e-mail select New Message
from the Message menu

15. Type in the
e-mail
address of
the recipient
Type the
subject &
write your
message

16. To see messages in your Mail
box double click the In icon

17. To send an attached file click the paper
clipped icon after filling out necessary
address information & typing your
message.

18. Choose the file location and specific
file from the network or hard drive
(remember where your own e-mail
attachments are downloaded to)

19. An attached file will appear as a
hyperlink when sent. The recipient
must be able to open files of the type
you send.

20. If you are tired of the weird text breaks
in a message…

21. Go to the Edit menu,
scroll down to message
plug-ins, and choose
unwrap text

22. The message should clean up nicely
like this.

23. The Address Book can be accessed by
this icon.

24. To add a new recipient or group to your address
book that has not sent you a message right click
on the Eudora nicknames and choose New or
click the New button at the bottom of the list of

25. Name the entry and decide to put it on
the recipient list or not.

26. Type the address or addresses you want
associated with that nickname in the
space provided

27. Select your recipient and click To: to
send a new message or double click the
nickname. You could also choose Cc:
or Bcc: to send a copy of the message
to another individual or group.

28. Shortcuts
• Ctrl + 0 Open Out mailbox
• Ctrl + 1 Open In mailbox
• Ctrl + ’ Paste as quotation
• Ctrl + , Finish nickname
• Ctrl + A Select all
• Ctrl + C Copy
• Ctrl + D Delete
• Ctrl + E Send or Queue
• Ctrl + F Find dialog
• Ctrl + H Attach document

29. Shortcuts
• Ctrl + J Filter messages
• Ctrl + K Make nickname
• Ctrl + L Address Book
• Ctrl + M Check mail
• Ctrl + N New message
• Ctrl + O Open file
• Ctrl + P Print
• Ctrl + Q Exit Eudora
• Ctrl + R Reply
• Ctrl + S Save

30. Shortcuts
• Ctrl + T Send queued messages
• Ctrl + V Paste
• Ctrl + W Close message
• Ctrl + X Cut
• Ctrl + Y Directory Services
• Ctrl + Z Undo
• arrows Move from one message to
another in a mailbox (depends on your
Miscellaneous Options).

31. Shortcuts
• enter Select the outlined button in
any dialog, alert, or window,
or open the selected messages
or URL.
• esc Stop any operation currently
in progress.
• F1 Display Help.
• page up, page down Scroll up or
down through the window.

32. Including a URL in a Message
• To include a URL (Uniform Resource
Locator) in a message, enclose it with less
than and greater than signs to ensure that
your recipient’s application can identify it
as a URL.
• For example, <http://www.eudora.com/>.
The URL is automatically highlighted as
an active URL in the recipient’s message
window.

33. If multiple teachers use a computer &
you want to save your messages
Choose Eudora and right click
mouse..select New

34. Type in desired mailbox name
Select if you want it a folder or mailbox

35. You can drag messages from the In box
into your folder or mailbox
Paulette Murphy 03:19 PM 3/4/02
Paulette Murphy 03:19 PM 3/4/02

36. Try This!
• E-mail your neighbor and me a message.
• Be sure to save and attach a file to it.
• Include a link to the ULI homepage.
• Add a signature.

37. To get E-mail from home
• Go to http://mail.ucs.misd.net:8383
• You will be connected to the server and be
able to read old messages left on the server
as well as new messages. Those messages
will be retrievable from school on Monday
as long as you do not delete them.