2. INTRODUCTION TO WORD
PROCESSING
Word Processing : Creation, editing, and/or printing of
documents and texts by means of computer systems.
Features and advantages :
• Editing is possible before printing
• Data can be made attractive by formatting, such as
bold, italic, underline and many more.
• Documents can easily be send electronically
• Spell-check feature is provided

3. Application areas of word
processing :
• Business - Legal Copies, Letterheads, Letters,
Memos, Circulars etc.
• Education - To develop word processing skills
from the very beginning
• Home - Dealing with assignments being
completed at home, or occasionally
recreational ex. Maintaining diary

4. Introduction to parts of a word window

5. Below is the table, describing parts of Word Windows:
Title Bar Displays the name of the currently active word
document.
Ruler Bar Allows you to format the vertical and horizontal
alignment of text in a document.
Tool Bars Word has a number of tool bars that help you
perform task faster and with great ease. Example :
Standard Tool Bar, Formatting Tool Bar
Status Bar Displays information about the currently active
document.
Scroll Bar Allows scrolling the content or body of document.
Workspace Area in the document window where text can be
entered.
Menu Bar Contains menus doing separate tasks.

6. Basic Tasks in WORD :
Task Description
Creating a document •Step : File>>New(Ctrl + N)
•Function : Creates a New Document
Opening a document •Step : File>>Open(Ctrl + O)
•Function : Opens previously created document
Saving a document •Step : File>>Save(Ctrl + S)
•Function : Save document
Closing a document •Step : File>>Exit(Alt + F4)
•Function : Exits current document
Formatting Text •Step : Format>>Font(Bold, Italic, Underline, Font
style, and size buttons etc. are available on
formatting toolbar)
•Function : To apply formatting to the document
Page Setting •Step : File>>Page Setup(Alt+F+U)
•Function : Margin, Paper and layout can be set for
the page

7. Editing: Editing includes three •Cut – Step : Edit>>Cut(Ctrl+X)
basic functions •Function : To cut/move text
•Copy – Step : Edit>>Copy(Ctrl+C)
•Function : To Copy text
•Paste – Step : Edit>>Paste(Ctrl+V)
•Function : To paste the text which is
cut/copied.
Spelling Check & Grammar •Step : Tools>>Spelling and Grammar(F7)
•Function : To check spelling and grammar of
the selected text.

8. Copying a block to another file :
Select text >> Click Edit >> Copy >> Move cursor to
the location in another file, where that selected block
is to be pasted >> Click Edit >> Paste
Newspaper Style Columns :
Select text >> Click Format >> Columns >> Enter
number of columns >> Click ok
Headers and Footers :
A text or graphics usually printed on top or bottom of
every page in document.
Step : View>>Header and Footer(Shortcut - Alt+V+H)

9. Finding Text :
• It is a feature used to find specific word or
phrase. Step  Edit>>Find(Shortcut -
Ctrl+F)
Setting Up Printers :
• Click Start menu on desktop
• Click Printers and Faxes
• Right click the printer which you want to save
as default Pinter and select Set As Default
Printer

10. Printing the document file :
Step : File>>Print(Shortcut - Ctrl+P)
Insert clip art
Step : Insert>>Picture>>Clip Art
Insert graph
Step : Select data>>Insert>>Chart
A chart wizard opens giving different options to the
user, specify the requirement and click Next, repeat
the process and finally click Finish.

11. Tables
Creating table using table : Table>>Insert>>Table(Shortcut -
Alt+A+I+T)
Adding Rows : Table>>Insert>>Rows Above/Rows
Below
Adding Columns : Table>>Insert>>Rows Above/Rows
Below
Deleting Rows : Table>>Delete>>Rows
Deleting Columns : Table>>Delete>>Columns
Changing Column Width & Table>>Cell Height and
Row Height : Width>>Click on Column/Row
tab>>Choose the desired
measurement>>Click OK

12. Mail Merge
• Mail Merge deals with three elements : Main
document, List – Names and Address details of
recipients, and the final document
• Main document contains information which is identical
in each copy. And the placeholders for the unique data
which will be different for each copy (Ex. Name &
Address) as shown in figure.
• List is the database of recipients which can be
imported from excel or created and saved in word
only so that this information can be merged in the
document as shown in figures
• Final Document
• As mail merge is finished, a set of individual
documents is obtained, each with identical
data but different data in
placeholders (merge fields).