This document provides information on effective time management techniques. It discusses (1) setting SMART goals and prioritizing tasks, (2) managing interruptions and minor time wasters, and (3) developing strategies like maintaining organization and saying "no" to take control of one's schedule. The overall message is on the importance of intentional planning to maximize productivity and success.

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Effective Time Management
Welcome to Motivational session on…..
Prof. Dr. S. Swapna Kumar
Dept. of Electronics and Communication Engg.
Vidya Academy of Science and Technology, Thalakkottukara,
Thrissur, Kerala- 680501, India.
drsswapnakumar@gmail.com

2. “Change is Universal…
Change is Permanent….
Be ever willing to Change…..
For, change alone leads you to
success and happiness!!!”
Renew yourself Regularly.
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Remember that……
“Time is MONEY”
Ben Franklin, 1748
……..Advice to a young tradesman
Time is a Non Renewable Resource
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January 17, 1706 – April 17, 1790

4. Remember…..
Yesterday is History
Tomorrow’s a Mystery
But Today is a Gift
That’s Why They Call it !!!
The Present
“If you can dream it, you can do it”
Walt Disney
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Hear me Now, Believe me Later
• Being successful doesn’t make you
manage your time well.
• Managing your time well makes
you successful.
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6. Pareto’s Principle (80/20 Rule)
• 20% of Work gives 80% Results
• One Rs.500/- v/s Hundred Rs.5/-
• Utilization v/s Efficiency
• Effective v/s Efficient
• Smart work v/s Hard work
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Vilfredo Pareto
(1848-1923)

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Stephen Covey’s -Four-quadrant
1 2
3 4
Important
Not
Important
Due Soon Not Due Soon
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Urgent
Waste
Quality
Deception
To DO List
October 24, 1932

8. Crisis
Pressing problems
Deadline-driven projects,
meetings, preparations
AXIS – Inspection Team
Preparation
Prevention
Planning
Empowerment
AXIS- College Magazine
Some phone calls
interruptions
Some mail, some reports
Some meetings
Many popular activities
AXIS- Suppliers phones
Some phone calls
Time wasters
“Escape” activities
Irrelevant mail
Excessive TV
Gossiping, Orkut
I II
III IV
Urgent Not Urgent
ImportantNotImportant
Stephen Covey’s Time Management Matrix
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Benefits of ETM
• Efficient
• Successful
• Healthy
Good judgment comes from experience
Experiences comes from bad judgment

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Obstacles to ETM
Unclear objectives
Disorganization
Inability to say “Fact”

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…2……Obstacles to ETM
Interruptions
More interruptions
Periods of inactivity

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…3……Obstacles to ETM
Too many things at once
Stress and fatigue
All work and no play

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What can we do?
Recognize that obstacles exist.
Identify them.
Employ strategies to overcome.

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• Specific
• Measurable
• Achievable
• Realistic
• Time-based
Set SMART goals
Define your mission and goals in life.
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Technique in Prioritize
• Do
• Delegate
• Delay
• Delete
Obstacles are those frightful things you see,
when you take your eye off your Goal.

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Prioritize Task
1. Address the urgent
2. Accomplish what you can early
3. Attach deadlines to things you delay
Prioritize, and do the most important things first.
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Organize
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Planner or Organizer
Memo or Pad book

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Learn to say “FACT”
• Can u do everything?
• Don’t say YES when you can’t
complete.
• Remain consistent to ur goals.
• If target is not met in time then
update.
• Develop, let others Trust in u.

19. Positive Attitude
• Enthusiasm Gives Ability to Create Your Own
Fortune
– Positive thoughts
– Wrong vs. Blame
• Commitment Makes Even the Most Difficult
Task Seem Easy
– With sincerity comes commitment
– Confidence in thoughts
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Minor Time Wasters
• Vague focus on goal
• Procrastination
• Unexpected visitors
• Tune out interruptions
• Slave to telephone
• Needless report/ junk mail
• Meeting without agenda

21. Be Realistic
• Examine your schedule.
• Don’t juggle too many
things.
• Always plan before act.
• Be Realistic in your
expectations.
• Morning?
• Evening?
• Late night?
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22. The Two to One Rule of Thumb
• For every hour you are in class, you should
study at least two hours
=
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Paperwork
• Keep desk clear: focus on one thing at a time.
• A good file system is essential.
• Touch each piece of paper once.
• Touch each piece of email once; your inbox is
not your TODO list.
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The Big Rocks of Life

25. Is The Jar Full?
25
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26. The point is this:
Put the
Big Rocks
in First.
1. Priority
2. Planned

27. ACTION PLAN
 Step 1 – Define your Role
 Step 2 – Set your Monthly Goal
 Step 3 – Schedule your Weekly Time
 Step 4 – Adopt it Daily - 80/20
 Step 5 – Act on it, Now!
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Balancing Act
“Work expands so as to fill the time
available for its completion”
Parkinson’s Law
Cyril Parkinson, 1957
Celebrate your success
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30 July 1909 – 9 March 1993

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Any ?Thank you
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