The document provides 10 strategies for better time management: 1) Know how time is currently spent, 2) Set priorities, 3) Use planning tools like to-do lists, 4) Get organized, 5) Schedule time appropriately, 6) Delegate tasks, 7) Stop procrastinating, 8) Manage time wasters, 9) Avoid multitasking, and 10) Stay healthy. It discusses each strategy in detail and provides examples and activities to help with implementation. The overall aim is to analyze current time usage, focus on what's most important, and utilize various techniques to be more productive with time.
Effective Time Management Techniques to Teach Your EmployeesBizLibrary
It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.
In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.
In this webinar we’ll provide effective time management techniques for yourself and your employees.
This is a basic time-management presentation that I put together for my students. I'm trying to teach myself PowerPoint, so I thought that this would be a good exercise for myself, as well as being useful (hopefully) for my students. Any suggestions/tips would be greatly appreciated!
Managing your Time talks about how you achieve better time management.
For more information about our leadership, mentoring and time management course or any other information about the services that we offer please call: 0121 707 0550 or e-mail: info@pathwaygroup.co.uk
Effective Time Management Techniques to Teach Your EmployeesBizLibrary
It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.
In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.
In this webinar we’ll provide effective time management techniques for yourself and your employees.
This is a basic time-management presentation that I put together for my students. I'm trying to teach myself PowerPoint, so I thought that this would be a good exercise for myself, as well as being useful (hopefully) for my students. Any suggestions/tips would be greatly appreciated!
Managing your Time talks about how you achieve better time management.
For more information about our leadership, mentoring and time management course or any other information about the services that we offer please call: 0121 707 0550 or e-mail: info@pathwaygroup.co.uk
A short presentation on tips and skills one may need to manage time, at work, school, home or business.
it will empower you to take control of your life's activities and value life most precious commodity, "Time" s well as enhance your leadership skills and
This presentation is about controlling the use of your most valuable and undervalued resource: YOUR TIME. If you find you are always rushing to meet deadlines, double booking meetings, constantly dealing with crises, see days slip away unproductively, take time to view some valuable time tips to help get your day, your life, in order.
Welcome to the Program Your Destiny course. In this course, we will be learning the technology of personal transformation, neuroassociative conditioning (NAC) as pioneered by Tony Robbins. NAC is used to deprogram negative neuroassociations that are causing approach avoidance and instead reprogram yourself with positive neuroassociations that lead to being approach automatic. In doing so, you change your destiny, moving towards unlocking the hypersocial self within, the true self free from fear and operating from a place of personal power and love.
Collocation thường gặp trong đề thi THPT Quốc gia.pdf
Time management
1. C R E A T E D B Y T A N Y A L I N K L E T T E R F R O M
I N F O R M A T I O N F R O M T H E N D S U E X T E N S I O N
S E R V I C E
Ten Strategies for Better Time
Management
3. Activity: Money vs. Time
Complete the Checklist
Does the statement apply to both money and time
Agree or disagree
4. WHAT HAPPENS WHEN YOU
ARE NOT PRACTICING GOOD
TIME MANAGEMENT?
STRESS
TASKS TAKE LONGER
ILLNESS/FATIGUE
DISORGANIZATION
LACK OF ACCOMPLISHMENT
5. What is Time Management?
Time
management
refers to a range
of skills, tools,
and techniques
used to manage
events in your
life in relation to
time.
6. 10 Strategies to manage your time
Know how you spend your time
Set priorities
Use planning tools
Get organized
Schedule
Delegate
Stop procrastinating
Manage time wasters
Avoid multi-tasking
Stay healthy
7. 1. Know how to spend your time
Log your time
Maintain a daily log of how you spend your time
Analyse your time
look for patterns
8. Activity: Ideal vs. Real
Take a piece of paper
Draw a circle and divide the circle into 5 or 6 sections
representative of how you spend their time
Draw a second circle the same size and divide it into
sections reflecting how they would like to spend their
time
Compare them and ask
Where are the discrepancies
Why are aren’t they the same
9. 2. Set Priorities
The Key to prioritization is determining the most
important thing to do to reach your goals
11. 3. Use a planning tool
Using a planning tool can improve your productivity
Keeping a reliable, easy to use record of upcoming
events, meetings, and appointments is crucial for
time management.
12. To do or not to do
Probably the most common planning tool is the to do
list
Problems
A common peoblem is having multiple to do lists
The often do not have priority assigned to the taks
They are often random
13. What to do with your to do list
Remember to check your list every day, usually at the
beginning of the day
Cross off items immediately upon completion
At the end of the day, remember to transfer
incomplete items
Be sure to assign priority ranking to items
Combine related tasks whenever feasible
14. 4. Get Organized
Removing the clutter and getting organized are
valuable tasks
15. Conquer the clutter in your life!
Throw it away
Delegate it
Act on it yourself
File it temporarily
Store it
16. Top Ten list why people become pack-rats
Many of us are pack-rats and keep things just
because…
I’ll use it someday
It’s too good to throw away
It will be worth something one day!
It will come back in Style
It was a gift from….
I paid good money for it
As soon as I lose weight, I’ll wear it
It just needs to be fixed
They don’t make these anymore
18. Know Yourself!
When are you most productive and alert?
When do you tend to over commit?
When can you more easily balance responsibilities
When do you make time for yourself?
19. Schedule your most productive time
Block out time for high priority activities first
Only schedule about 70% of your time to leave
opportunity for creativity
20. Just Say
Be Honest
Use non-verbal language
Don’t be defensive
Be brief
Don’t use an excuse
Use positives
24. How to stop procrastinating
Break big projects into smaller more manageable segments
Use the Swiss cheese method (Lakein, 1973). Poke holes in
your project. Do easy, quick tasks
Do the hardest or most unpleasant part of the project first
Set aside 30 minutes of uninterrupted time to work on the
project
Remove distractions.
Say positive things to yourself about your projress
Aim for the exceptional but allow yourslef to be pleased with
good enough
Celebrate small accomplishments
25. 8. Manage External Time Wasters
Identifying some of the most common ways we waste
time and addressing them helps us capitalize on
available minutes
26. Time Wasters
Which ones apply to you?
Telephone and voice mail
Meetings
E-mail and internet
Family obligations
Unexpected visitors
30. 10. Stay Healthy
Taking care of ourselves is important too
Regular exercise, nutritious meals, and opportunities
for continuous learning should be a part of your
schedule
What do you do?
31. Reduce stress
Listen to music
Practice relaxation
Treat yourself
Get active and eat healthy
Take up a new hobby
33. Practice good Nutrition
Make half of your grains whole
Wary your vegetables
Focus on fruits
Eat calcium rich food
Go with lean protein
Avoid fad Diets
Don’t skip meals
34. Summary
1. analyze where you time is spent
2. Decide what is important and urgent
3. Utilize tools to improve time management
4. Implement a system that allows you to handle
information once
5. Schedule
6. Empower others
7. Quit putting it off
8. Control time wasters
9. Switching tasks is not productive
10. Take time for yourself
Editor's Notes
Much like money, time is both valuable and limited. It must be protected, used wisely and budgeted.
5 min
REFER TO HANDOUT #1 and ask participants to complete the
checklist. After 2-3 minutes, ask participants to share responses by
raising their hand if the statement applies to both money and time.
Discuss any disagreements.
Practicing good time management skills results in higher levels of
productivity, more energy, less stress, the ability to get things done,
positive relationships, and increased self-esteem.
But, what happens when we don’t practice good time management? Your body responds to the stress you feel when faced with a situation that’s new, unpleasant or
threatening such as dealing with time issues.
Too much stress can
affect mental and physical health and even damage relationships with
family and friends. Over time, stress can harm your health causing or
contributing to allergies, muscle tension in the neck and back, gastrointestinal problems, sore
throat, sinus infections, colds and flu, migraine and tension
headaches, sleep disorders, high blood pressure, and heart disease.
Poor time management also affects your performance by reducing
productivity and efficiency. When a person is having trouble managing
time, they often become frustrated and short tempered. Whether they
are part of a family or a work team, their contributions are reduced and
tasks often fall through the cracks.
Time management is really a
misnomer. We don’t really manage
time – we manage ourselves and
our life events in relation to time.
Today, we will explore 10 strategies
that can help you more effectively
manage events in your life in
relation to time. Finding strategies
that work best for you depend on
your personality, culture,
circumstances and priorities but you
must look critically at yourself and
perhaps confront some difficult
issues.
Feel free to pick and choose among
these 10 strategies or incorporate
ideas from all of them. Remember:
Different techniques work for
different people
Maintain a daily log of how you spend your time. You may be surprised at how much time you spend on various tasks or how much time is spent with phone calls and interruptions. The time log can provide you with a starting point for determining what needs improvement.
Hand out #2
Split your day into chunks of 15-30minutes (perhaps smaller chunks, if necessary for your schedule). Record exactly how you spend your time – be specific. Log your time as you go, not at the end of the day. You may not have to record something every15 minutes, but every time you shift your attention (Mackenzie, 1997).Try not to change your behavior during this time. After you have completed the time log, separate your tasks into categories according to the nature of the task. For example, you may use categories such as reading, meetings, replying to e-mail, assisting others, phone calls, teaching, thinking, planning,exercising, sleeping, working on a hobby, etc. Then, calculate the percentage of time that you spent on each category. This will give you a better picture of how you spend your time
Use HANDOUT #3: TIME LOG ANALYSIS to answer important questions about your time log. (Dodd & Sundheim, 2005). Look for patterns.
Provide a sheet of paper for each
participant. Instruct the participants
to draw a circle and divide the circle
into 5 or 6 sections representative of
how they spend their time. Use to board to give and example Draw a
second circle the same size and
divide it into sections reflecting how
they would like to spend their time.
Now, compare your actual time
allocation with your ideal time
allocation. What are the
discrepancies? Why aren’t your
circles the same?
Find and excersice to prioritize
Rate each area in terms of how important it is to you. Use a scale of 1-10 with 1 being "not important" and 10 being "vitally important.
The best method for setting priorities on your list, once you have determined your major goals or objectives, is the A-B-C-D-E method. You place one of those letters in the margin before each of the tasks on your list before you begin.
“A” stands for “very important;” something you must do. There can be serious negative consequences if you don’t do it.
“B” stands for “important;” something you should do. This is not as important as your ‘A’ tasks. There are only minor negative consequences if it is not completed.
“C” stands for things that are “nice to do;” but which are not as important as ‘A’ or ‘B,’ tasks. There are no negative consequences for not completing it.
“D” stands for “delegate.” You can assign this task to someone else who can do the job instead of you.
“E” stands for “eliminate, whenever possible.” You should eliminate every single activity you possibly can, to free up your time.
Probably the most common
planning tool is the “To Do” list for
noting items that we want to
complete and their associated
deadline. Items on our “to do” list
may come from a variety of sources,
such as our supervisor, our
subordinates, our family members,
system-imposed, or from our own
goals and activities. Many of us feel
a great sense of accomplishment
when we can cross off an item on
our list. Most planning tools now
incorporate the basic “to do” list,
making a separate “to do” list
obsolete and cumbersome.
Time management experts say that we spend about 7 hours per week just looking for thing or being distracted by clutter
Keep-give away toss is one method used frequently to remove clutter
Let’s consider this concept in more detail as it relates to information
overload. There are five basic options for handling information.
1. Throw it away, delete it or otherwise get rid of it. Some questions to ask yourself before you toss are: Do I really need it? Will it help me in any way? Will it be useful when I need it again? Is it new or unique? Is it a necessary part of a project or special file (e.g., personnel file, client file, school record, tax related, etc.) Would it be hard to
replace? Would anything bad happen if I toss it? (Dodd and Sundheim, 2005)
2. Delegate it: give it to someone else to do, file or respond.
3.Act on it yourself. Then throw away or file it. Do the task now if
it takes less than 3 minutes or if it is truly urgent.
4. File it temporarily until it needs action or until additional information is received.
5. Store it
Carefully scheduling your time can lead to having more time.
Are you a morning person or an evening person? Typically, we experience a time of day when our energy level is highest and we are able to perform at our peak mental
and physical abilities. Becoming familiar with your natural daily rhythm can help you schedule your time more appropriately. For example, if you perform best after
that first cup of coffee in the morning, then allocate the most demanding tasks of the day to that time. Using your time log, you can determine when you are most productive, more alert and have the most energy.
Scheduling is not just recording
what you have to do, such as
meetings and appointments, but it is
also making a commitment of time
to the things you want to do. Block
out time for your high priority
activities first and protect that time
from interruptions. Again, strive to
schedule only 70% of each day.
You need time to be creative -- this
includes planning, thinking,
dreaming and reading.
Don’t over-commit. When there’s too much work to do, we tend to work longer hours, get less sleep, and give up our family time. All of these tendencies lead to additional problems. We may over-commit for several reasons. We may be unrealistic about the time needed for completing a task. Or, we may not be willing to refuse a task, especially if the request comes from a boss, parent, teacher or someone else with authority. The first issue can be addressed with planning skills, but the second issue requires us to learn to say “no”. Again, make sure that you are focusing your time and energy on tasks that are important to you.
Then,learn to say “no.”
Be honest. Don’t lie to yourself by saying “yes” when you mean “no.”
• Use non-verbal language. Your eye contact and posture must communicate “no” as well. Remember that only about 10% of what we communicate is through our words. Some suggest that 40% is our tone of voice and 50% is our non-verbal behavior.
• Don’t be defensive. It leads to confrontation and guilt.
• Be brief. Use few words. Think about your words before you say them. You may need to use the broken record technique of saying “no” over and over again.
• Don’t use an excuse. An explanation is acceptable if you want to provide one, however an excuse is typically broad and only a half-truth. It may invite challenge. An explanation should be an explicit statement. For example, instead of saying “I couldn’t get it together.”, say “I
had 3 assignments to complete before I could start on that one.”
• Use positives to say “no.” Your response can be powerful and diplomatic if you start with 2
positive statements + 1 negative statement + 1 positive statement
Ask particpant to role play saying no using the scripts from appendix A
If you are constantly interrupted,
then you have little time for
completing substantial tasks. And,
those who must constantly check
with you for decisions and
information are held up on
completing tasks as well.
Delegation can certainly help you
save time, but you must learn to
delegate properly.
Doing tasks that can be delegated
to others is costly. Let’s determine
what your time costs – consider how
expensive it is when your time is not
spent effectively.
Chronic procrastination is
considered to be a lifestyle for about
20% of people. Chronic
procrastinators promote their own
self protection by telling lies to
themselves. They actively seek
distractions, such as constantly
checking e-mail or visiting social
networking websites. (Marano,
2008).
Tape signs saying “ALWAYS”, “SOMETIMES” and “RARELY” to a wall with space between them, preferably in 3 corners of the room. Read the list of time robbers and
instruct participants to move to the sign that indicates how often this
item applies to them. Ask for suggestions on how to handle the time robber.
Time Robbers: (Select from a few or all of these items.)
• Chatting or texting on the phone/cell phone.
• Unexpected visitors come to my office or home.
• My door is always open – employees come and go as they please.
• Doing tasks that others are capable and willing to do.
• Doing nothing while standing in ine.
• Doing nothing while riding on public transportation or as a passenger.
• Not planning ahead for meals.
• Going to routinely scheduled meetings.
• Checking e-mail when the alert prompts them that they have a message.
• Frequenting social networking sites (Facebook, My Space, Twitter, etc.)
• Surfing the Internet.
• Watching just one more TV show.
• Hitting the snooze button on the alarm clock to get up at the last time possible.
• Shuffling toys, newspapers, etc. from one table or area to another without putting them away.
• Not planning the activities for your day.
• Running errands without planning to optimize your trip time.(Rupured, et. al, 1998)
Most of us think that when we do 2
or more things at once, we are
increasing our productivity and
efficiency as well as working more
quickly. We are actually just moving
quickly between tasks without
devoting our full attention to either
one. Switching between tasks takes
time. Our minds must decide to
switch, switch, engage with the new
task, decide to switch back, and
reorient to the old task.
(Rubinsteim, Meyer & Evans, 2001).
Minimize interruptions.
• Make a note to yourself about
something you need to do later,
rather than stopping a task to do
it.
• Make a list of items you need to
communicate to the same
person and call them once,
rather than every time you think
of something to tell them.
• Stand up periodically while you
are working to improve
concentration.
• Set deadlines for yourself that
concentrate on completing one
task at a time.
You need to be one of the priorities
you set for yourself. For those of us
who are used to thinking about the
needs of others first, this can be
more difficult. Think of meeting your
own personal needs as taking care
of a valuable piece of equipment.
You need routine maintenance.
Take time to relax and pursue your
own interests and try to keep a
positive outlook.
ACTIVITY: Ask participants to
name something they currently do
as routine maintenance. Examples
might include trying new recipes,
practicing yoga, reading romance
novels, etc.
It is important to schedule relaxation time into your day. Relaxing, even if
only for a few minutes, can help boost your concentration levels.
Your productivity declines as you tire. Most people can concentrate intensively for only one hour or so without a break. Just a brief minute with your head down, eyes closed and deep breathing can help you regain your energy level. Take a few minutes for yourself after completing a meeting, rather than
rushing back to your office. This “time out” can help you clear your head and refocus.
In addition to daily breaks, you need to make time for family and friends,
hobbies and leisure activities. There is no such thing as a working vacation! Vacations and time off work are necessary for reducing stress and restoring your energy
Listening to quiet, soothing music
may help you reduce stress.
Combining music and relaxation
techniques such as deep breathing
exercises or muscle tension/release
exercises can help you relax.
Vary your physical activity. Play
softball, bicycle, do muscle
strengthening exercises, walk or
simply play active games with your
family.
Finally, eat well, following
recommended dietary guidelines
Probably the most difficult aspect of time management is holding
yourself accountable for practicing the skills you’ve learned. Check to
be sure you are meeting the goals you defined within the timeframe you established. Ask yourself over and over again, “What is the best use of my time right now?” (Lakein, 1973) Routinely check to see if you’ve kept the commitments you
made to yourself and others. Identify 1-2 times when you did not follow your time management plan. Acknowledge this to yourself. Recommit and honor it. Your health
and wellbeing depends on it. “In the end, time management is really selfmanagement. To be successful, you’ve got to take a stand for what’s
important to you and actively pursue it, not just dream about it.” (Dodd and Sundheim, 2005)
