A meeting is a gathering of two or more people with a common goal to take action and achieve it. An effective meeting has clear goals, focuses on actions, and aims for concrete outcomes. There are different types of meetings like team and personal meetings. Team meetings have three stages - before, during, and after the meeting. The most important preparation is the agenda, which includes objectives, topics, descriptions and goals for each topic, and allotted time. During the meeting, the leader should model good attitudes, follow the agenda, and be focused. After the meeting, the leader should send outputs, include priorities and follow ups, and track progress on assigned actions.

1. Effective Meetings

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Which is the meaning of meetings?
A meeting is a gathering of two or more people that has a common
goal and all together take action upon this and strive to achieve it.

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What is actually EFFECTIVE Meeting?
A meeting that people have clear their common goals, they are
focus on the actions, and try all together about having a concrete
outcome in order to reach their common goal.

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Types of Meetings
Team Meetings
Personal Meetings
Team days
Weekly you will have Team Meetings

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Stages of Team Meetings
We have 3 stages:
1. Before Meeting
2. During Meeting
3. After Meeting

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1.Before Meeting…
The most important thing is the PREPARATION!
And the preparation starts from AGENDA.

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Agenda
1.Objectives
2.Find topics
3.Goal and description per topic
4.Time per topic.

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1.Objectives
You have to find the 3 main goals that you want to achieve
through this meeting.

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2.Topics
Find the topics that you need in order to achieve the objectives.
e.g. Opening and Check-in, GCPs and BCPs of this week, Previous Priorities and Next
priorities, Wrap-up, Closing
Note:Insert Team Standards space (check the TS implementation ppt)

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3.Goal and description per
topic
Write the 3 main elements of this space, the direction that you
have to follow, and what do you want to achieve,
e.g. find a specific solution in a problem.

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4.Time per topic.
Take care of how much time do you want for each space and be
strict with this.

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Template of Agenda
Agenda Template
Date Total Time Duration Place Meeting Purpose Feeling
Topic Description Time Goal Responsible Team Minimum
1.
2.
3.
4.
5.

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Some other Tips
Have specific date and hour for meetings on 1st meeting.
Be on time.

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2.During the meeting.
• Attitudes
Be a role model
Drive the expectations and policies of team
Lead by example
Active listener
Be focus
• Follow your agenda
Remember: You have prepare everything about this space!

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3.After Meeting
Send outputs as soon as possible to your team(Be creative!)
Include Priorities, important updates
Make follow up on the actions that are supposed to be taken after
Track the progress of your members

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Let’s take action…
Let’s have am effective meeting!

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Thank
you!