The document provides an overview of common office suites such as Microsoft Office, OpenOffice.org, and Google Docs. It discusses the basics of word processing with Microsoft Word, spreadsheets with Excel, and slide presentations with PowerPoint. Key functions of Word like changing fonts and saving files are explained. In Excel, the document demonstrates how to create a basic table to calculate a sum. It also shows how to make a simple slide presentation in PowerPoint.

1. Microsoft Office A Module of the CYC Course – Overview of Common Office Suites 8-10-10

2. What we’ll learn today: What’s an Office Suite? What are popular Office Suites? Word basics Excel basics PowerPoint basics

3. What’s an Office Suite? An Office Suite is a group of software programs, often used to support business uses. An Office Suite usually includes: A word processing program A spreadsheet program A presentation program

4. What are popular Office Suites? Microsoft Office is the suite most widely used in business today. Other Office Suites include: OpenOffice.org Google docs iWork (Apple version)

5. Microsoft Word Microsoft Word is a word processing program. What might you use a word processor for? A resume A letter A recipe

6. Open Word now. Double Click on the Desktop Icon Find “Microsoft Word” on the Start Menu Double Click on a Word file

7. Document: Write Here Title Bar Menu Bar Toolbars Buttons Find the cursor (the flashing vertical line). Your text will appear here when you type.

8. Change the font You can change the font type and size by using the Format menu and clicking on Font … … or you can use the shortcuts in the Format toolbar

9. Save versus Save As Use Save As When you are saving your file for the first time When your are saving your file to a new place When you are saving your file under a new name Use Save When you have made a change to your document

10. Excel Basics Excel is a spreadsheet program. What might you use a spreadsheet for? A budget Profit information Open Excel now

12. Create a table In Column A, type these labels (one in each cell): Rent, Car Payment, Electricity, Gas, Water In Column B (starting on the same row), type these numbers (one in each cell): 500, 300, 150, 50, 75 In the cell under the last number, type =SUM(B1:B5) This is a formula that adds each number in the cells B1, B2, B3, B4 and B5. Save your spreadsheet.

13. PowerPoint Basics PowerPoint is a slide presentation program. What might you use a slide presentation for? A sales presentation A picture slide show Open PowerPoint now

14. What’s an Office Suite? What are popular Office Suites? Word basics Excel basics PowerPoint basics

15. Create a presentation Double click on the Title section. Add the title, “About me.” In the subtitle box, add the subtitle, “Your Name.” Click the new slide button to add a new slide. Title the slide, “My favorite things to do online” and add your favorites as bulleted items. Add 1 more slide of your favorite websites.

16. Play your presentation Go to the slideshow tab, and click play. Press the forward arrows to advance your slides. When you’re done, practice saving your presentation.

17. Learn More Free online tutorials for Microsoft Office - http://www.gcflearnfree.org/computer/ Search for instructions on how to do specific tasks with Microsoft Office - http://wikihow.com/

18. Sources This curriculum was partially adapted from a workshop created by N. Riesgraf for the Hibbing Public Library (MN). Funding provided by IRRRA Do I.T. Community Technology Awareness Program. Revised for Jacksonville Public Library Dec 2005 by Kate Holmes. This curriculum was partially adapted from a slide presentation entitled “The Computer” created by the Indian Prairie Public Library. Additional content created by Connect Your Community, a project of OneCommunity , funded by the federal Broadband Technology Opportunities Program . 14

19. Creative Commons License This work is licensed under the Creative Commons Attribution 3.0 Unported License. To view a copy of this license, visit http://creativecommons.org/licenses/by/3.0 15