This document provides a training manual for employees on COVID-19 protection and prevention measures. It outlines various responsibilities and guidelines for maintaining hygiene and social distancing. This includes procedures for temperature screening, travel, meetings, cafeteria use, toilets, and disinfection of common areas. Symptoms of COVID-19 are defined and procedures for identifying infected individuals and disposing of used masks are explained. The overall goal is to make all employees aware of measures to protect themselves and prevent transmission of the virus at work.

1. COVID19 :
Protection & Prevention
Training Manual
4/17/2020 Doc. No. RP/CEL/ABG/COVID-19/04-20 1

2. COVID-19: HWO Protection
Strategy
Close
Contac
t
Respiratio
n
Person to Person
Spread
Commonly Touched
Surfaces
Hands, Touching Eyes, Nose
and Mouth Frequently
Coughing, Sneezing and
Talking
Temperature
Screening
Social
Distancing
Disinfection of commonly touched
surfaces
Cleaning Hands with Soap &
Water or Hand Rub Sanitizer
Cough Etiquette & Use of
Masks
Sourc
e
Mean
s
How to
Protect?
Source : WHO : World Health
Organization
Social
Distancing
Self Health
Monitoring
4/17/2020 Doc. No. RP/CEL/ABG/COVID-19/04-20 2

3. Backgroun
d
PURPOSE OF THIS MANUAL
Company is dedicated to ensuring good health of each employee and providing well safe and healthy
work environment to all. this manual is prepared to make all the employees of the company aware
about measures to protect all from COVID19, to prevent transmission of the virus and to strengthen
hygiene and sanitation practices at workplace.
RESPONSIBILITIES
HODs shall be responsible for ensuring that the employees at shop-floor including contract labour
and contractors are aware about the guidelines written down in this manual. They have also to
ensure that the employees/contractors are adhered with these guidelines while they are atwork.
4/17/2020 Doc. No. RP/CEL/ABG/COVID-19/04-20 3

4. Backgroun
d
WHO guidelines indicate that Corona virus can spread directly :
1. From person-to-person when any infected person coughs or sneezes, producing droplets that
reach the nose, mouth or eyes of healthy person.
2. Again, as the respiratory droplets are too heavy to be airborne, they land on objects and
surfaces surrounding the infected person. It is possible that someone may become infected
by touching a contaminated surface, object, or the hand of an infected person and then
touching their own mouth, nose, or eyes.
Hence, for prevention of Covid19 exposure and spread, following practices must be followed by each
employee of the company:
1. Stringent personal hygiene and Sanitation practices,
2. Preventing Overcrowding and maintaining Social Distancing
3. Avoid unnecessary Touch (Workplace infrastructure, Machineries, Tools, Equipment etc.)
4. Use of appropriate Mask & Hand-glove
5. Stringent workplace hygiene Sanitation practices,
6. These measures will protect employees from spreading COVID-19 at workplace and maintain
a healthy workforce.
4

5. Starting From Home to Work
 If answer of any of above is “Yes”, Please inform Govt. Authorities.
 Always wear Mask
 Consult Doctor and Follow medical Advise
Sr.
No.
Question Answer in
Yes/No
1 Has someone in your close family returned from a foreign country?
2 Is your home/building/area/locality quarantine as advised by local health
authority?
3 Have you or someone in your family come in close contact with a confirmed
COVID-
19 patient in the last 14 days?
4 Do you have fever in last few days ?
5 Do you have cough in last few days?
6 Do you have sore throat in last few days?
7 Do you feel shortness of breath in last few days?
8 Are you felt Runny nose or Sneeze in last few days?
Employees take ownership in declaring their health status
5

6. At Home Before Start of Work
New
Norms
• No self-examination on health status • Self-examination on health status
Key Points
• Start to company only when you are healthy
• If you are feeling sick, having severe cough, sneezing and difficulty in breathing, stay back
at home.
• Take rest and consult family Doctor
• Report to immediate Boss and HR using mobile phone or through Telephone
Befor
e
6

7. Safety at Pick-Up Point
Key Points
• Maintain social distancing instead of standing in group/crowd
• Cover face with mask
• If body temperature is more than 37.5ºC, advised to go back to his
home
Rajashree Polyfil
• Maintain social distance at pick-up point
• Temperature check while boarding
• Use mask and Sanitize Hand
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8. Travel in Bus
Purpose: Ensure social
distancing
BUS SEAT OCCUPANCY PLAN
Key
Points
• Alternative seating to ensure
social
distancing
• Windows to be kept open
• Employees ensure
respiratory hygiene by
wearing mask
56 Seated
Bus
32 Seated
Bus
Driver +
Cleaner
Booth
Wear
Mask
priorto
boarding
Max 20
Employees
+ 01
Driver +
01 Cleaner
in
56 seated
Bus
(40%
Occupancy)
Driver + Cleaner
BoothWear
Mask
priorto
boarding
Max 10 + 01
Driver + 01
Cleaner
Employees
in 32
seated Bus
(40%
Occupancy)
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9. Main Security Gate (Entry & Exit)
Key Points
• Do not touch gates from your hands
• Clean hands using sanitizer after moving from gate to
workplace
• Maintain social distancing while in queue
• Support Security personal for necessary checking
• Always wear Mask while inside factory premises 94/17/2020 Doc. No. RP/CEL/ABG/COVID-19/04-20

10. Attendance Swiping
Key Points
• Maintain social distancing.
• Punch at attendance terminal with ID card from 2 cm
distance
• Do not touch ID card to swiping machine
• Standing in groups or
closely
• Punch and biometric
• Maintain social distancing
• Hold ID card 2 cm away from Kronos
terminal
Befor
e
New
Norms
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11. Food at Canteen (Breakfast, Lunch & Dinner)
Key Points
• Stand in queue to collect food. Do not touch any food items while collecting from your
hand.
• Sit As shown in figure
• Wash your hands thoroughly with soap and water (both before and after)
11

12. Morning/Shift Beginning Meeting (If any)
Key Points
• Maintain social distancing. Break into smaller
groups.
• Cancel, if found inappropriate
• Wear mask and ensure respiratory hygiene
• Stand close to each
other
• Did not wear mask
• Maintain social
distance
• Wear mask
Befor
e
New
Norms
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13. How to Prevent Infection at Individual Level
1. Ensure daily change of uniform
2. Ensure complete sanitization of Mobile phone, Comb,
Identity Card, Keychain etc. using hand sanitizer while entering the
company. Take care of the same while returning to home from factory.
3. Proper hand hygiene – washing with soap and water for at least 20 seconds or Use
alcohol-based
hand sanitizers.
4. Avoid touching face, nose, eye etc. until hand is thoroughly washed and sanitized.
5. Maintain good respiratory hygiene Practices like - cover mouth and nose when coughing or
sneezing;
dispose of contaminated tissues/cloths immediately and wash hands thoroughly.
6. Avoiding close contact with anyone showing symptoms of respiratory illness such as
coughing and sneezing.
7. Maintain Physical distancing. WHO guidelines are to maintain at least 3 feet between fellow
workers. Avoid overcrowding, face to face chat and maintain such distance while at tea point
or having breakfast, lunch, dinner etc. also.
8. In case it is must during work, please ensure that mask and face shield are available
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14. HOW TO MAINTAIN WORKPLACE VIRUS FREE
1. Ensurecleaning/disinfectionof work surfacestouch points at the end of every shift :
14
(a) Use Alcohol based sanitizer for disinfection of metallic items like door-knobs
etc.,
(b) Use 1% Sodium Hypochlorite Solution for disinfection of non-metallic items,
2. Ensure Sanitization/disinfection of Computer/Laptop & its accessories like Keyboard,
Mouse, Printer etc. of Control room and offices at the end of each shift using 1%
Sodium hypochlorite solution.
3. Ensure Sanitization/disinfection of floor, window, doors, stool, chair and table of
workplace,
offices and control rooms using 1% Sodium hypochlorite solution. Metallic part
should be
cleaned using Alcohol based Sanitizer.
4. Person engaged in Disinfection must wear : Mask, Goggle, Rubber Hand-gloves and
Safety Shoes. Mask & Hand-gloves should be disposed off safely at the end of
shift into the Bin
kept at defined location of Plant, main gate & OHC.
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15. Working in Office
Key
Points
• Ensure social distancing.
• Ensure alternative seating, if required.
• Wear mask to prevent infection
• Disinfect your laptop or desktop and other accessories during shift beginning using
1% alcohol based sanitizer
• AC switched off with doors open for ventilation
• Disinfect non-metallic parts of seating arrangements and floor with 1% Sodium
hypochlorite Solution. Door knobs and Metallic part of seating arrangements should
be sanitized using alcohol based sanitizer.
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16. Meetings: At Rooms Virtual TEAMS
Key Points
• Stop physical meetings or gathering people
• Utilize Microsoft Teams and conduct virtual
meetings
• Sitting side by side and opposite to each
other
• Virtual
Meetings
New
Norms
Befor
e
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17. In Toilet
1.While Entering
Toilet
2. Using Urinals 3. Using commodes
Use alternative
urinalsto maintain
socialdistance
Open the
doorusing your
elbow/arm (Do
not usepalm)
1.Wash
commodeswith
water before and
after using
2.Remove the
waterby using
tissuepapers
4. After using Urinals
&
Commodes
Wash your hands as
per the guideline with
soapoil
1.Maintain social
distance 2.Do not enter
inside if it is crowded.
5. While coming out
from Toilet
2.1 Waiting for urinals
1.Maintain social
distance while waiting
forwashing
4.1 Waiting for urinals
Open the door
using your leg &
elbow/arm (Do not
usepalm)
1
2
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18. How to Sanitize Hand
Source:
World Health
Organization,
Accessed on
9th April 2020
184/17/2020

19. USE OF DISPOSABLE
MASK
The correct procedure of wearing Mask :
1. Perform hand hygiene (Sanitize using Alcohol based sanitizer)
2. Unfold the pleats; make sure that they are facing down.
3. Place over nose, mouth and chin.
4. Fit flexible nose piece over nose bridge.
5. Secure with tie strings (upper string to be tied on top of head above
the ears –lower string at the back of the neck.)
6. Ensure there are no gaps on either side of the mask, adjust to fit.
7. Do not let the mask hanging from the neck.
8. While removing the mask due care must be taken not to touch the
potentially infected outer surface of the mask
9. To remove mask first untie the string below and then the string
above and
handle the mask using the upper strings.
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20. IDENTIFICATION OF SUSPECTED INFECTED PERSON
The most important issue is for employees to be able to recognize
symptoms early so that they can seek appropriate medical care and testing
and minimize the risk of infecting fellow workers. Common symptoms of
COVID-19 include:
20
1. Fever [high temperature – 37.5 degrees Celsius (99.5 Degree
Fahrenheit) or above]
2. Cough - this can be any kind of cough, not just dry
3. Shortness of breath
4. Breathing difficulties
5. Fatigue (Tiredness)
This is the responsibility of every employees that if any of above symptoms
persists, that person must inform to HR department (Mr. Sanjay Agarwal
and Mr. Jaideep Kapadia). He must contact OHC and follow the
instructions given by FMO.4/17/2020 Doc. No. RP/CEL/ABG/COVID-19/04-20

21. DISPOSAL OF USED MASK
Non-washable or single use mask must
be disposed off at the end of the shift. At
present, Collection box for same are kept
at Defined Location like Workplace, Main
Gate & OHC. All employees are advised
to dump such mask in to defined
Container safely.
Please ensure that Washable Mask
should not be disposed off. Such mask
must be used after washing with soap &
water.
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