Prevention & Safety in the Workplace Lesson 1: Workplace COVID-19 policies and plan Lesson 2: Environmental safety Lesson 3: Personal safety Lesson 4: Screening process Lesson 5: Management of confirmed or suspected cases

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Prevention & Safety in the Workplace
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oLesson 1: Workplace COVID-19 policies and plan
oLesson 2: Environmental safety
oLesson 3: Personal safety
oLesson 4: Screening process
oLesson 5: Management of confirmed or suspected cases
Module
4

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Lesson 1: Workplace COVID-19 Policies and Plan
Plan which employees
are permitted to return
to work and a phased
in approach to the
return of employees
Consider what health
protocols are in place
to protect employees
Appoint a COVID-19
Response Team,
Manager and Officer
Develop a plan to
ensure business
continuity if there is a
suspected or confirmed
outbreak of COVID-19
in the workplace
Consider what will be
done if an employee is
suspected or confirmed
to have COVID-19,
including how support
will be provided to the
employee and what
needs to be done to
ensure the workplace
remains safe for other
employees
Consider whether there
are appropriate
cleaning products and
personal protective
equipment available to
disinfect the workplace
following an outbreak.
If it is not possible,
consider options for
hiring a cleaning
company to do this
work
Put a protocol in place
for reopening your
workplace after an
outbreak or quarantine
period

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Mitigation of Risk in the Workplace Includes:
Primary Prevention
Secondary Prevention
Tertiary Prevention
• Education & Training
• Policies and procedures
• Mitigation of risk through a
detailed risk assessment
• Identify persons at risk and
respond appropriately
• Conduct daily COVID-19
symptoms screening &
management surveillance
• Respond appropriately when
there is a case of COVID-19 in
the workplace
• Rehabilitation of workplace
• COIDA / Compensation claims
• Leave management

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Screening
Physical Distancing
Hand-washing & Hygiene
Monitor Symptoms
Lesson 3: Personal safetyLesson 3: Personal Safety

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Employees should be screened for COVID-19 related symptoms and report such symptoms to the line manager / supervisor immediately.
Lesson 3: Personal safety
• Employees to complete a self-declaration upon
returning to work each day Employees must be
screened when they arrive at work - temperatures
should be taken and it should be equal to or below
38°C.
o Temperature measurements should not be
used in isolation as the employee may be
asymptomatic or on medication
• Direct all workers to report to their line manager if:
• they are experiencing any symptoms
• they have been, or have potentially been,
exposed to a person who has been diagnosed
with COVID-19 or is suspected to have COVID-
19 (even if the person who is suspected to have
COVID-19 has not yet been tested), or
• they have undertaken, or are planning to
undertake, any travel
• .
• Should an employee present with a cough, sore
throat, shortness of breath or fever/chills he/she
should be isolated from all employees and sent for
medical evaluation and if need be COVID-19 tested.
• Encourage workers to report if they
observe another worker is displaying
any symptoms.
• Stop workers working if they are
displaying symptoms.
• Stop workers who have contracted
COVID-19 from returning to the
workplace until they provide
evidence, they are clear of the virus.
Personal Safety

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COVID-19 Symptoms to be Monitored

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Social Distancing

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Physical Distancing
• Instruct workers to have meetings by
phone or online instead of in person.
If not possible, require they meet in a
large space and keep meetings short
• Ensure the number of employees
attending meetings is kept to a
minimum
• Provide social distancing markers on
the floor in areas where workers
perform tasks
• Nominate a person on the work floor
to be responsible for keeping
everyone at the required 1.5m
distance apart
• Assess which employees can do their
jobs from home and enable them to do
so
• Place posters around the workplace on
keeping at least 1.5 metres distance
between other employees
• Erect signs at the entrances to lifts and
meeting rooms so that physical
distancing is adhered to
• Adjust work stations, desks and tables
in work areas further apart to comply
with physical distancing
• If possible, bring in shift arrangements
so less staff are in the workplace at
once

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Social Distancing - How

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Hand Washing & Hygiene
• Have hand sanitiser stations at entry
and exit points and all around the
workplace
• Ensure that facilities such as bathrooms
are well stocked with soap and paper
towels
• Instruct workers on other ways to limit
the spread of germs, by not touching
their face, by sneezing into elbow, and
staying home if feeling sick
• Instruct your workers to limit contact
with others – no shaking hands or
touching objects unless necessary
• Ensure any areas frequented by workers
or others (e.g. visitors to your premises)
are cleaned at least daily with
detergent or disinfectant
• Clean frequently touched areas and
surfaces several times a day with a
detergent or disinfectant solution or
wipe
• This includes equipment, elevator
buttons, handrails, tables, counter tops,
door knobs, sinks and keyboards
• Instruct employees to clean personal
property that they bring to work, such
as mobile phones with disinfectant
wipes
• Ensure that posters are displayed with
instructions on how to hand wash/hand
rub

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Do’s and Don'ts When Wearing a Mask

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Preventative Measures To Take

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Face Mask- How

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PPE - How

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How To Remove PPE- Example 1

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How To Remove PPE- Example 2

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Lesson 4: Screening process
Enable Enable working from home, if possible, for staff who are required to self-quarantine but are not
displaying symptoms of COVID-19
Treat Treat personal information about individual workers’ health confidential, in line with privacy
laws
Remind Remind staff of their leave entitlements if they are sick or required to self-quarantine.
Instruct Instruct workers to tell you if they are displaying symptoms of COVID-19, have been in close
contact with a person who has COVID-19 or have been tested positive for COVID-19
Inform Put up signs about the symptoms of COVID-19 in the workplace

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Close Contact with
Confirmed Case
Employees who have come into close contact with
an individual who has tested positive for COVID-
19 (co-worker or otherwise) will be directed to
self-isolate for 14 days from the last date of close
contact with that individual.
Close contact is defined as approximately one (1) meter for over 15
minutes.
If the Company learns that an employee has tested positive, the COVID-
19 response team will conduct an investigation to determine co-workers
who may have had close contact with the confirmed positive employee.
Those employees who have had close contact will need to self-isolate for
14 days from the last date of close contact with that employee.
If applicable, the COVID-19 response team will also notify any sub-
contractors, vendors/suppliers or visitors who may have had close
contact with the confirmed-positive employee.
If an employee learns that he or she has come into close contact with a
confirmed-positive individual outside of the workplace, he/she must alert
his/her line manager / supervisor immediately, seek testing and self-
isolate until his/her results have been received.
Lesson 5: Management of confirmed or suspected cases
Lesson 5: Management of Confirmed or Suspected Cases

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If You are Feeling Unwell
• Employees who are not feeling well must be sent home
• Seek medical attention / self- medicate.
• They must remain at home for 3-5 days for illness to pass.
• Employee to provide medical note upon returning to work if medical attention is
sought.
• If possible, and approved by management, employee maybe allowed to work from
home.
Communication
• Employers should update employees on a regular basis on COVID-19 and the
affect it will have on business operations.
• Communications should be made possible by email, and notice boards around the
workplaces.
• Employees should be made aware if someone in the workplace has tested positive
in order to create awareness
• Enhance internal reporting and communication channels
• Proactively review absenteeism of all employees. Those employees who do not
report to work with a valid reason, should be contacted and a COVID-19 symptom
check should be done telephonically
Note:
• Workers who are ill at home must stay at home –
• if they have COVID-19 symptoms they must inform their line manager / supervisor
immediately

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Confirmed or Suspected Case in the Workplace
If an employee contracts COVID-19 at the workplace or is displaying symptoms, the following protocols should be undertaken:
Isolate the sick employee.
Inform – call the national
COVID-19 hotline (0800 029
999) and follow the advice of
health officials.
Transport – ensure the
individual has transport to their
home or medical facility.
Clean the area where the
person was working and all
places they have been. This
may mean evacuating those
areas.
Identify who at the workplace
had close contact with the
infected person. Send those
people home to isolate for 14
days and continue to monitor
their temperature and
symptoms remotely.
Clean the area where the close
contact people were working
and all common areas they
have been. This may mean
evacuating those areas.
Review risk management
controls relating to COVID-19
and review whether work may
need to change. Keep
employees up to date with
relevant information.
If the employee is not at work
when he / she is diagnosed or
suspected to have COVID-19,
then follow steps b, e, f and g.