The document outlines the procedures and requirements for various transactions at the Gingoog City Comprehensive National High School in the Philippines, including enrollment, requesting school credentials, financial transactions, visitor transactions, certifications, settling custodial charges, and availing school facilities. It provides contact information for key offices and aims to inform stakeholders of the steps, duration, and personnel involved in common administrative processes.

1. Republic of the Philippines
DEPARTMENT OF EDUCATION
Region X
Division of Gingoog City
GINGOOG CITY COMPREHENSIVE NATIONAL HIGH SCHOOL
Gingoog City
GCCNHS CITIZEN’S CHARTER
DepEd VISION
We dream of Filipinos who passionately love their country and whose
values and competencies enable them to realize their full potential and
contribute meaningfully to building the nation.
As a learner-centered public institution, the Department of Education
continuously improves itself to better serve its stakeholders.
DepEd MISSION
To protect and promote the right of every Filipino to quality, equitable,
culture-based, and complete basic education where:
students learn in a child-friendly, gender-sensitive, safe, and motivating
environment;
teachers facilitate learning and constantly nurture every learner;
administrators and staff, as stewards of the institution, ensure an
enabling and supportive environment for effective learning to happen;
family, community, and other stakeholders are actively engaged and
share responsibility for developing life-long learners.
CORE VALUES
Maka-Diyos
Makatao
Makakalikasan
Makabansa
I. ENROLMENT

2. Monday – Friday
8:00am-12:00nn/1:00pm-5:00pm
A. GRADE 7
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Avail of the placement examination. Guidance Office 30 Minutes
Step 2.
Take the (REI) Reading Efficiency
Index next.
REI In-charge English
Department 30 Minutes
Step 3.
Get a Brigada slip. Supreme Student
Government Officers
5 Minutes
Step 4.
Proceed to the enrolment in-charge
and present the following
requirements:
a. Report Card/F138
b. NSO Birth Certificate
c. Certification of Good Moral
Character
d. Long brown envelope
Year Level Coordinator 5 Minutes
Step 5.
Request for the Enrolment Form and
fill it out completely.
Year Level Coordinator 10 Minutes
Step 6.
Return the filled-out form and get a
copy of it.
Year Level Coordinator 5 Minutes
B. GRADES 8, 9, 10 (Old Students)
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step1.
Get a Brigada slip. Supreme Student
Government Officers
5 Minutes
Step 2.
Proceed to the enrolment in-charge
and present the following
requirements:
a. Report Card/F138
b. Long brown envelope
Year Level Coordinator 3 Minutes
Step 3.
Request for the Enrolment Form and Year Level Coordinator 10 Minutes

3. fill it out completely.
Step 4.
Return the filled-out form and get a
copy of it.
Year Level Coordinator 5 Minutes
C. TRANSFERRED IN/BALIK-ARAL/STUDENTS WITH CONCERN
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Accompanied by parents/guardians,
see the Guidance Coordinator for
interview.
Guidance Coordinator 15 Minutes
Step 2.
Get a Brigada Slip. Supreme Student
Government Officers
5 Minutes
Step 3.
Proceed to the enrolment in-charge
and present the following
requirements:
a. Report Card/F138
b. NSO Birth Certificate
c. Certification of Good Moral
Character
d. Long brown envelope
Year Level Coordinator 5 Minutes
Step 4.
Ask and fill- out the Enrolment Form. Year Level Coordinator 10 Minutes
Step 5.
Return the filled-out form and get a
copy of it.
Year Level Coordinator 5 Minutes
D. TRANSFERRED OUT
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Secure a note from the adviser and
accomplish a school clearance.
Class Adviser 1 Hour*
Step 2.
Proceed to the Year Level Monitor
with the following requirements:
a) accomplished school
clearance; and
b) a written explanation for the
cause of transfer.
Year Level Monitor 10 Minutes
Step 3.
Ask for a Certification of Good Moral
Character.
Registrar 10 Minutes

4. * Duration of time depends upon the availability of teachers.
E. OPEN HIGH SCHOOL
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Secure a long brown envelope with
the following requirements:
a. Report Card/F138
b. Certification of Good Moral
Character
c. NSO Birth Certificate
Open High School In-
charge
3 Minutes
Step 2.
Present the requirements and fill- out
the Enrolment Form.
Open High School In-
charge
10 Minutes
Step 3.
Proceed to the Guidance Office for an
interview.
Guidance Coordinator 15 Minutes
Step 4.
Submit the long brown envelope with
the requirements and get a copy of
the Enrolment Form.
Open High School In-
charge
5 Minutes
II. REQUEST FOR SCHOOL CREDENTIALS
Monday – Friday
8:00am-12:00nn/1:00pm-5:00pm
A. 2nd ISSUANCE OF DIPLOMA
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Present the following requirements:
a. letter of request indicating
your purpose for the re-
issuance;
b. affidavit of loss/damage; and
c. Photo copy of Birth Certificate
(NSO copy).
Registrar 5 Minutes
Step 2.
Comply with the Data Retrieval Form
(DRF).
Registrar 5 Minutes
Step 3.
Have the DRF signed by the Registrar
for data verification and bring it to the
Printing Press Staff 3-5 days

5. school’s accredited printing press for
diploma printing.
Step 4.
Present the printed Diploma for the
Schools Division Superintendent’s
signature.
Registrar 2 days
B. COPY OF FORM 137A OR CERTIFICATION OF RECORD IN THIS SCHOOL
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Present a request letter from the
school you are presently enrolled.
Registrar from previous
school
 5 minutes
when hand
carried
 2 weeks
when
mailed
Step 2.
Present a Birth Certificate if the
request for school credentials is for
employment (abroad or domestic) or
for passport application.
Registrar 5 Minutes
Step 3.
Fill-out the Data Retrieval form. Registrar 5 Minutes
III. FINANCIAL TRANSACTION
A. Miscellaneous FEES
Monday to Friday
8:00am -12:00nn/1:00pm – 5:00pm
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Present student clearance and pay
the financial obligations. If no
clearance available, fill-out the Data
Retrieval Form.
Disbursing Officer 3 Minutes
B. PTA FEES
Monday/Wednesday/Friday
9:00am – 12:00nn/1:00pm – 3:00pm
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.

6. Present student clearance and pay
the financial obligations. If no
clearance is available, fill-out the Data
Retrieval Form.
Parent Teacher
Association Collection
In-charge
3 Minutes
IV. TRANSACTION OF VISITORS
Monday to Friday
8:00am -12:00nn/1:00pm – 5:00pm
ACTIVITIES PERSON IN-CHARGE
DURATION OF
TRANSACTION
Student - related Year Level Monitor 5 Minutes
Teacher - related Area Department Head 5 Minutes
Administrator - related Principal 5 Minutes
V. 4P’S CERTIFICATION and OTHER MISCELLANEOUS REQUESTS
Monday to Friday
8:00am -12:00nn/1:00pm – 5:00pm
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Get a note from the adviser.
Class Adviser 5 Minutes
Step 2.
Fill-out the Data Retrieval Form.
Registrar 5 Minutes
Step 3.
Have the certification form signed by
the School principal.
Principal* 3 Minutes
* In the absence of the High School Principal, the Guidance Coordinator/OIC of the
month is deputized.
VI. SETTLEMENT OF CUSTODIAL CHARGES
Monday to Friday
8:00am -12:00nn/1:00pm – 5:00pm
A. LOST ITEMS
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Secure photo copy of clearance. Xerox In-charge 3 Minutes
Step 2.

7. Comply with the clearance
requirements.
Concern Teacher 1 Hour*
Step 3.
Submit the clearance to the class
adviser.
Class Adviser 3 Minutes
* Duration of time depend s upon the availability of teachers.
B. LOST BOOKS
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Ask for the price and name of the
book and secure note for payments.
Class Adviser 3 Minutes
Step 2.
Present the note and pay the lost
book.
Disbursing Officer 5 Minutes
Step 3.
Submit the official receipt to the
adviser.
Class Adviser 3 Minutes
VII. AVAILMENT OF THE USE OF SCHOOL FACILITIES
Monday to Friday
8:00to12:00/1:00-5:00pm
PROCEDURE PERSON IN-CHARGE
DURATION OF
ACTIVITY
Step 1.
Submit a letter request. Principal 3 Minutes
Step 2.
Comply with a Facility Usage Form. Property Custodian 5 Minutes
Step 3.
Present the form to the facility in-
charge.
Facility In-charge 10 Minutes
Step 4.
Obtain Facility Usage Clearance (FUC). Facility In-charge 20 Minutes
Step 5.
Return Facility Usage Clearance. Property Custodian 5 Minutes

8. DIRECTORY OF OFFICES AND CONTACT NUMBERS
Office of the Principal
Contact No. 09264825061
Office of the English Department Head
Contact No. 09062853910
Office of the Filipino Department Head
Contact No. 09262021885
Office of the Science Department Head
Contact No. 09152055399
Office of the AraPan Department Head
Contact No. 09159106099
Office of the TLE Department Head
Contact No. 09352508272
Office of the Math Department Head
Contact No. 09265957136
Office of the Values Department Head
Contact No. 09269723106
Office of MAPEH Department Head
Contact No. 09067708648
Office of the Guidance
Contact No. 09351669173
Office of the Registrar
Contact No. 09066277600
Office of the Disbursing Officer
Contact No. 09262550807
Office of PTA
Contact No. 09361169177
Office of the Property Custodian
Contact No. 09059544166
Prepared by:
ELVIRA RUVI U. CAMOCAMO
AP Department Head Designate