The document is an internship learning plan for undergraduate students outlining personal and internship site information, learning objectives, and evaluation methods. It details tasks across records management, secretarial/frontline, and administrative support while emphasizing the responsibilities of the student intern, faculty adviser, and site supervisor. The plan aims to ensure the intern engages meaningfully in their learning experience and receives appropriate mentorship and evaluation.

1. UNDERGRADUATE STUDENT INTERNSHIP LEARNING PLAN
PART I: GENERAL INFORMATION
I. STUDENT INFORMATION
FIRST NAME: MIDDLE NAME: LAST NAME:
PROGRAM: STUDENT NUMBER:
SCHOOL:
SCHOOL ADDRESS:
HOME PHONE: INTERNSHIP PHONE:
SCHOOL EMAIL: INTERNSHIP EMAIL:
II. INTERNSHIP SITE
NAME OF COMPANY:
NAME OF SUPERVISOR: POSITION:
COMPANY ADDRESS:
SUPERVISOR’S PHONE NUMBER: SUPERVISOR’S E‐MAIL:
III. INTERNSHIP DETAILS
COURSE #: SEMESTER:
DEPARTMENT:
POSITION: ARRANGEMENT:
ON-SITE ONLINE
START DATE: END DATE:

2. PART II: STUDENT PLAN FOR LEARNING
Name of Student Intern:
Position:
Division/Section/Unit:
Training Period:
TASKS/ STRATEGIES LEARNING OBJECTIVES EVALUATION OF ACCOMPLISHMENT
I. RECORDS MANAGEMENT 1. To receive & record incoming and outgoing
documents on a daily basis
A. Checks the completeness & accuracy of
documents;
B. Receives, records and photocopy
documents;
C. Attaches routing slip to documents;
D. Forwards documents to the SDS for
appropriate action;
E. Records the appropriate action done by the
SDS
2. To release documents to concerned person/s or
section on a daily basis.
3. To file (weekly) and/or retrieve (as requested/
needed) documents.
A. creates a filing system;
B. files documents;
C. retrieves filed documents as requested /
needed;
D. photocopy documents requested / needed;
E. releases documents requested / needed.
II. SECRETARIAL/FRONTLINE 1. To receive / respond / direct clients, calls,
inquiries on a daily basis.
A. receive clients/calls/inquiries;
B. respond to clients/calls/inquiries;
C. log calls/inquiries of clients;
D. directs clients/calls/queries to persons(s)
concerned;
E. follows-up to person(s) concerned about the
queries from clients/calls.
Name of Supervisor:
Position:

3. 2. To manage email account
A. Opens email account daily;
B. Acknowledges receipt of email;
C. Downloads attachments to emails;
D. Prints email & its attachments
E. Maintains an electronic file of downloaded
attachments
3. To ensure maintenance of reception area
A. Keeps reception area neat & clean;
B. Keeps reception area well ventilated;
C. Maintains & organizes reading materials;
D. Keeps television set to informative channel;
E. Ensures back-up when not available from
reception desk.
III. ADMINISTRATIVE SUPPORT 1. To provide Administrative support to SDS,
including but not limited to:
A. Maintains / updates appointment calendar;
B. Coordinates schedule
C. Prepares / process / follows-up travel docs /
reimbursements;
D. Arranges room accommodation for out of
town meetings
E. Gatekeeping
2. To provide support to meetings as requested.
A. Inform concerned person/s of the meeting;
B. Prepare the conference room;
C. Prepare attendance/appearance;
D. Prepare/photocopy/collate hand-outs;
E. Prepare snacks
3. To encode into electronic format word
documents as requested/needed.
PART III: APPROVALS AND ACCOUNTABILITIES

4. 1. Student Intern: I accept responsibility for the design and achievement of my internship learning as outlined in the above Student Internship Learning Plan. I
will make every reasonable effort to be an engaged, active learner and reflective practitioner who gained full value from my field experience. I will conduct
myself in accordance with the host organization’s and field supervisor’s code of conduct for workplace behaviors. Should I encounter difficulties during my
internships, I will immediately contact my internship evaluator for assistance.
NAME
Student Intern
Date: _______________
2. Faculty Internship Adviser: I have been consulted in the development of the Student Internship Learning Plan and I approve it. During the period of the
internship, I agree to support and mentor the intern and to provide assistance to the site supervisor. I accept responsibility for the final evaluation of the
student’s performance and the submission of a final grade.
Name
Faculty Adviser
Date: _______________
3. Site Supervisor: I have participated in the development of the Student Internship Learning Plan, and approve the learning objectives and tasks I agree to
supervise the intern and provide the assistance (training, consultation) necessary to help the student have a successful learning experience. I will participate
in the student’s final evaluation.
Name
Position
Date: _______________