Librarians are working hard to understand how much money their university is spending on open access article processing fees (APCs), and how much of what they subscribe to is available as OA. This information is useful when making subscription decisions, considering Read and Publish agreements, rethinking library open access budgets, and designing Institution-wide OA policies. This session will talk concretely about how to calculate the impact of Open Access on *your* university. It will provide an overview on how to estimate the amount of money spent across a university on Open Access fees: we will discuss underlying concepts behind calculating OA article-processing fee (APC) spend and give an overview of useful data sources, including: FlourishOA Microsoft Academic Graph PLOS API Unpaywall Journals We will also talk about Open Access on the subscription side, including how much of what you subscribe to is available as open access and how you can use that in your subscription decisions and negotiations. The presenters are the cofounders of Our Research, the nonprofit company behind Unpaywall, the primary source of Open Access data worldwide. Heather Piwowar, Co-founder, Our Research Jason Priem, Co-founder, Our Research

1. Calculating how much your University
spends on Open Access
and what to do about it!
Heather Piwowar
@unsub_org
June 11, 2020
#NASIG2020

2. @jasonpriem @researchremix

3. Goal for today:
How much money is your university
paying in open access fees?

5. You’re already
using Unpaywall
if you use:
● Web of Science
● Scopus
● ProQuest Summon
● OCLC WorldCat
● EBSCO EDS
● DS Dimensions
● Lens
● etc..

7. Non-profit,
open source,
open data,
open infrastructure

8. https://doi.org/10.1101/795310

9. https://i.imgur.co
m/ie5FW27.png

10. https://i.imgur.co
m/ie5FW27.png

11. https://doi.org/10.1101/795310

15. What does that look like for
your authors?

16. How much is it costing your authors,
and where is the money coming from?

17. Goal:
How much money is your university
paying in open access fees?

18. Previous approaches
- Just Gold OA https://arxiv.org/pdf/2002.12092.pdf
- University accounting data https://insights.uksg.org/article/10.1629/uksg.451/

19. But what if you also want Hybrid (define),
and don't have accounting data?

20. Easy!
Papers your authors publish as OA
X
How much it costs them to publish there

21. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

22. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

23. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

24. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there
... predicted out five years!

25. That's ok, we got this.

26. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

27. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

28. Sources of OA data
- 1findr
- Scopus
- Web of Science
- Dimensions
- Unpaywall

29. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

30. sources of affiliation data
- where to get it
- Web of Science
- Scopus
- Dimensions
- Lens
- Microsoft Academic Graph
- standardization (GRID, ROR)

32. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

33. source of APC data
- publisher pages
- OpenAPC: https://treemaps.intact-project.org/
- (FlourishOA no longer updated)

36. But complicated: not just list price
-

37. Transformative agreements
- ESAC list of transformative agreements:
https://esac-initiative.org/about/transformative-agreements/agreement-registry/

38. OA agreements

39. Author perks
- "Aside from the results of individual negotiations, there may
be other forms of benefit, for example due to frequency of
publication, prepayment deals, society memberships or
editor/reviewer activities"

40. Paid for by a combo of sources
- Nearly half of respondents (47% of fully OA authors, 44% of
hybrid OA authors) combine two or more sources of funding
in order to cover their APC
- Monaghan, Jessica; Lucraft, Mithu; Allin, Katie (2020): 'APCs in the Wild': Could Increased
Monitoring and Consolidation of Funding Accelerate the Transition to Open Access?. figshare.
Journal contribution. https://doi.org/10.6084/m9.figshare.11988123.v4

41. For a number of interviewees, the monitoring of APC payments
is noted as being a “bureaucratic headache”, with resourcing
within the library the biggest obstacle
Complicated.
But for a given institution, current list price is a good start.

42. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

43. which author pays
- corresponding author
- last author
- richest author
- average of all authors
- ???

44. https://arxiv.org/pdf/2002.12092.pdf

45. https://arxiv.org/pdf/2002.12092.pdf
The results of the comparison are given in ‘publication units’.
A ‘publication unit’ is defined as a full publication an institution has to pay for

46. https://arxiv.org/pdf/2002.12092.pdf
The results of the comparison are given in ‘publication units’.
A ‘publication unit’ is defined as a full publication an institution has to pay for

47. https://docs.lib.purdue.edu/iatul/2019/fair/2/

48. - in general, seems to average out
- remember we are focusing on hybrid -- lots of gold OA
publishers like PLOS have good data on corresponding
authors and who paid -- ask them.

49. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

50. https://www.liberquarterly.eu/articles/10.1835
2/lq.10280/

51. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of OA papers

52. https://doi.org/10.1101/795310

53. Now to make it real
- Practical ways to calculate this:
- OpenAPC
- Unsub

57. @unsub_org

58. Source of your institution's
APC data:
- GRID/ROR,
Microsoft Academic Graph

59. Source of OA data:
- Unpaywall

60. APC approach
- hybrid and gold
- fractional authorship

61. # authors from your institution
#authors total

62. # authors from your institution
#authors total
Summed over all papers in that journal

63. Video with some gory nerdy details:
https://vimeo.com/417000352

65. Also calculates and uses OA
on subscription side!

66. Also calculates and uses OA
on subscription side!

67. https://doi.org/10.1101/795310

73. one COUNTER file
What does it take to get started?

74. $1000/yr
What’s it cost?

75. 300 libraries
Who else is using it?

76. Saving $5M
SUNY Elsevier cancellation
-Inside Higher Ed

77. “Unpaywall changed the
conversation for us.”
SUNY Elsevier cancellation

78. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of OA papers

79. Now ... what to do about it?
- Raise your eyebrows (stay with me)
- Raise your hand and raise your voice
- Raise your expectations

80. - Raise your eyebrows
- learn about your own OA spend

81. - Raise your voice
- talk, listen to what others have done
- #CORE2020 submission
- Unsub User Discussion Group https://groups.google.com/forum/#!forum/unsub-discuss
- Other ideas in question time or chat

82. - Raise your expectations
- negotiate, make deals
- negotiate better on hybrid journals (double dipping)
- inform a Read and Publish agreement
- inform a Publish and Publish (PLOS) agreement
- plan around APC funds or awards

83. - Raise your expectations
- negotiate, make deals
Remember: be bold. change is afoot.

84. Go for it!
- Raise your eyebrows
- Raise your hand and raise your voice
- Raise your expectations

85. Additional reading
- Used same approach proposed here, for Australian and NZ
unis: https://docs.lib.purdue.edu/cgi/viewcontent.cgi?article=2258&context=iatul
- APC price changes
https://sustainingknowledgecommons.org/2019/11/26/apc-price-changes-2019-2018-by-journal-and-by-publisher/
- OpenAPC technical article
https://pub.uni-bielefeld.de/download/2932530/2932531/439-4151-1-PB.pdf
- Who pays
https://doi.org/10.6084/m9.figshare.11988123.v4

86. Thanks! Questions?
team@ourresearch.org
free demo and guided tour: unsub.org, @unsub_org