The document outlines a method for universities to calculate their expenditures on open access fees, focusing on the significance for authors and financial planning. It details steps for calculating Article Processing Charges (APC), including data sourcing and forecasting, while addressing challenges with different publication types and cost structures. It encourages utilizing available tools and data sources for effective management of open access strategies on campus.

1. How to Calculate OA APC Spend
for Your University
Heather Piwowar
March 4, 2020
@researchremix
heather@ourresearch.org
Hosted by ALCTS, the Association for Library Collections and Technical Services

2. @jasonpriem @researchremix

3. Non-profit company Our Research
(formerly Impactstory)
The people behind

4. Goal:
How much money is your university
paying in open access fees?

5. https://doi.org/10.1101/795310

6. https://i.imgur.co
m/ie5FW27.png

7. https://i.imgur.co
m/ie5FW27.png

8. https://doi.org/10.1101/795310

12. https://doi.org/10.1101/795310

13. What does that look like for
your authors?

14. How much is it costing your authors,
and where is the money coming from?

15. As scholarly communication experts on
campus, it is a thing you should know.

16. How you can use this data
- negotiate better on hybrid journals (double dipping)
- inform a Read and Publish agreement
- inform a Publish and Publish (PLOS) agreement
- plan around APC funds or awards
- understand the changing landscape of scholcomm
- for research or advocacy purposes
- for being an expert on your own campus

17. Goal:
How much money is your university
paying in open access fees?

18. Previous approaches:
- Just Gold OA https://arxiv.org/pdf/2002.12092.pdf
- University accounting data https://insights.uksg.org/article/10.1629/uksg.451/
But what if you also want Hybrid (define),
and don't have accounting data?

19. Easy!
Papers your authors publish as OA
X
How much it costs them to publish there

20. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

21. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

22. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there

23. Not so Easy :(
Papers your authors publish as OA
X
How much it costs them to publish there
... predicted out five years!

24. That's ok, we got this.

25. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

26. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

27. Sources of OA data
- 1findr
- Scopus
- Web of Science
- Dimensions
- Unpaywall

29. You’re already
using Unpaywall
if you use:
● Web of Science
● Scopus
● ProQuest Summon
● OCLC WorldCat
● EBSCO EDS
● DS Dimensions
● Lens
● etc..

32. Non-profit,
open source,
open data,
open infrastructure

33. Questions?

34. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

35. sources of affiliation data
- where to get it
- Web of Science
- Scopus
- Dimensions
- Lens
- Microsoft Academic Graph
- standardization (GRID, ROR)

36. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

37. source of APC data
- publisher pages
- OpenAPC: https://treemaps.intact-project.org/

40. Alas, not just list price
- The actual amount paid may differ from APC list prices due
to institutional membership agreements with discounts,
eventual editor discounts and more
- "Aside from the results of individual negotiations, there may
be other forms of benefit, for example due to frequency of
publication, prepayment deals, society memberships or
editor/reviewer activities"
- currency

41. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

42. which author pays
- corresponding author
- last author
- richest author
- average of all authors
- ???

43. https://arxiv.org/pdf/2002.12092.pdf
https://docs.lib.purdue.edu/iatul/2019/fair/2/

44. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

45. Questions?

46. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of papers

47. https://www.liberquarterly.eu/articles/10.1835
2/lq.10280/

48. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of OA papers

49. https://doi.org/10.1101/795310

50. Two additional things
- Who pays, ultimately
- How to calculate

51. Two additional things
- Who pays, ultimately
- How to calculate

52. Data from 2011
10.1002/asi.21660

53. Two additional things
- Who pays, ultimately
- Practical ways to calculate this:
- OpenAPC
- Unpaywall Journals

57. A data dashboard that helps you
maximize real subscription value

58. You upload
● Your COUNTER data
● custom data, if you have it:
backfile, price lists, etc

59. We bring:
● Unpaywall OA data
● your institution’s citation and
authorship patterns

60. Source of your institution's
APC data:
- GRID/ROR,
Microsoft Academic Graph

61. Source of OA data:
- Unpaywall

62. Creates
A model projecting costs and
fulfillment for every journal,
for the next five years, using
NCPPU as the subscription
cost-effectiveness metric.

64. APC approach:
- hybrid and gold
- average of institutions
- MAG

65. In the future:
- forecast into the future

66. - Also includes "read" in
addition to "publish" :)

73. Non-profit,
open source,
open data,
open infrastructure

74. Free demo, real data:
journals.unpaywall.org
$1000/yr for custom
dashboard

75. Still early,
would love your feedback.
team@ourresearch.org

76. Newsletter for more info:
https://forms.gle/As24PdZicQU75Np67

77. We'd love it if you want to check out
the demo or subscribe,
but you can also calculate much of
this yourself,
and also just think about your open
access costs differently!

78. APC calculation steps
- Which papers
- OA
- affiliation
- How much money
- APC costs
- allocation
- Forecasting
- growth in costs
- growth in number of OA papers

79. Additional reading:
- Used same approach proposed here, for Australian and NZ
unis: https://docs.lib.purdue.edu/cgi/viewcontent.cgi?article=2258&context=iatul
- APC price changes
https://sustainingknowledgecommons.org/2019/11/26/apc-price-changes-2019-2018-by-journal-and-by-publisher/
- OpenAPC technical article
https://pub.uni-bielefeld.de/download/2932530/2932531/439-4151-1-PB.pdf

80. Thanks! Questions?
team@ourresearch.org
demo: journals.unpaywall.org
Heather Piwowar
@researchremix