The Keepers Registry is an international registry of e-serial content preserved by archiving institutions and organizations. Recently, it has moved its home to the ISSN International Centre. This move highlights both the challenges of maintaining common services and the benefits of allying them with complementary services. The Keepers Registry had previously been hosted by Edina at the University of Edinburgh and funded by JISC. Once JISC decided to refocus and allocate its money elsewhere, there was little time to find and fund a new home for the Keepers Registry. The scramble over the past six months illustrates the need to ensure hosting and funding not merely for content, but for the services we all use to help us do our work in building collections and managing the content within them. Luckily, the ISSN International Centre was not merely interested in serving as the home for the Keepers Registry, but showed how the Keepers Registry is a natural complement to the other services provided by the ISSN IC. We shall show how the Keepers Registry and some of the other services offered by the ISSN IC can be used to great benefit by libraries, publishers and all those invested in scholarly communication. It will provide a look into what digital preservation means in a practical sense and what that means in terms of a commitment by individual institutions and through collective action.
Willa Tavernier, Open Scholarship Librarian, Indiana University Libraries
Ted Westervelt, Chief, US/Anglo Division, Library of Congress
New Keepers Registry and ensuring long-term access to digital journal content
1. The new Keepers Registry and the digital content in
your collections
TedWestervelt &WillaTavernier
NASIG 2020
WHERE DO WE KEEP THAT?
2. Today’s presentation:
1. Digital Preservation issues raised by-
a. DigitalContent in Libraries
b. TheTransition from Physical to Digital
2. The Keepers Registry and its role and potential for use by libraries in preservation of EJournal
content
a. Development of the Keepers Registry
b. Transition to ISSN Portal & ISSN Integration
c. Searching and Search Results
d. How best to use: AIM (Audit, Identify, Mandate)
WHERE DOWE KEEPTHAT?
3. ELECTRONIC
Libraries do not ‘own’ Ejournals – they license
varying levels of access, renegotiated
periodically
More complex use restrictions than traditional
print journal subscription contracts, and can
override copyright exemptions
DRM may inhibit preservation efforts
ER librarians may not focus on preservation
issues in access negotiations
Formats change frequently
PRINT
Ownership and control (subject to copyright)
passes at the point of purchase
Individual or collective responsibility for
preservation e.g. internal Conservation &
Preservation Departments, Consortial
Arrangements HathiTrust
Preservation copies including digital
preservation does not breach copyright
Format stable and shelf-life long
DIGITAL CONTENT IN LIBRARIES
HOW DOWE PRESERVE WHATWE DO NOT OWN?
4. 9790
89352
488
69668
0 20000 40000 60000 80000 100000
Physical
Digital
ACRL Libraries’ Serial Acquisitions 2019
Median AverageSource: ACRL
Digital serial titles acquired
(1361 respondents)
Average: 89,352
Median: 69,668
Physical serial titles acquired
(1538 respondents)
Average: 9,790
Median: 488
DIGITAL CONTENT IN LIBRARIES
SERIALS CONTENT IS OVERWHELMINGLY DIGITAL
5. DIGITAL CONTENT IN LIBRARIES
INCREASING COSTS DESPITE DECREASED
CONTROL
2016
• $376,917,439.40 Ejournals subscription costs
across 477 institutions
• $ 70,598,820 ESerials collection totals across 1026
institutions
• $ 13,321,280 Physical Serials collection totals
across 1188 institutions
2019
• $ 554,187,955.5 Ejournals subscription costs (47%
increase); across 714 institutions (49% increase)
• $121,609,320 ESerials collection totals (72%
increase; across 1323 institutions (29% increase)
• $15,059,170 Physical Serials collection totals (13%
increase); across 1510 institutions (27% increase)
Source ACRL Metrics
7. TRANSITION FROM PHYSICALTO DIGITAL
GROWTH IN E-SERIAL PUBLISHING
0
20
40
60
80
100
120
2011 2012 2013 2014 2015
Wiley serials moving to online-only each year
8. WWD.com, March 18, 2020
The Bookseller, 7 May 2020
PublishersWeekly, May 20, 2020
EBSCO,April 9, 2020
TRANSITION FROM PHYSICALTO DIGITAL
WILLTHIS ACCELERATE IN A POST-PANDEMICWORLD?
9. National Science Library,
Chinese Academy of
Sciences
Web-scale not-for-profit archiving agencies
National institutions
Research libraries: consortia & specialist centres
TRANSITION FROM PHYSICALTO DIGITAL
RE-ALLOCATION OF RESPONSIBILITY
10. “that really great thing
called the Keepers Registry.”
Taken from PPT delivered at NASIG 2015
TRANSITION FROM PHYSICALTO DIGITAL
COLLABORATIVE EFFORT
11. THE KEEPERS REGISTRY
WHAT IS IT?
The Keepers Registry service provides easily accessible
information about the archival status of electronic serials
It enables us to know who is looking after what, and what is at
risk
This service aggregates preservation metadata of both digital
native and digitized journals with ISSN descriptive metadata,
from initial publication to long-term preservation
12. Summer 2019: ISSN International Centre agrees
to take on Keepers Registry and add it to their
suite of services
August-November 2019: Keeper agencies fund
transition
December 2019: Bienvenue a Paris!
2011-2019:The Keepers Registry is
managed by EDINA in Edinburgh &
funded by JISC
April 2019: JISC will no longer support the
Keepers Registry
THE KEEPERS REGISTRY
FROM EDINBURGHTO PARIS
20. AIM – AUDIT, IDENTIFY, MANDATE
AUDIT
Check the preservation status of the e-journals to which you subscribe
IDENTIFY
Identify any high-priority, high-risk content (i.e. where ranges of content are not preserved)
If it is not clear from the Keeper’s Registry, check with your national library for the preservation status of the
publisher’s e-journals in its archives
MANDATE PRESERVATION
If they are not doing so already, require publishers to commit to robust digital preservation in license terms
Check whether license terms allow for separate (for example, institutional) preservation of content to which you have
paid-for access
If so, and you have concerns regarding the preservation status of a publisher’s e-journals, investigate the feasibility of
separate preservation (consortial, collaborative or institutional) and require the publisher to provide the content for
this
THE KEEPERS REGISTRY
HOWTO USE
21. ROLE OF RESEARCH LIBRARIES
Identifying priority e-journal titles
Designating responsibility for long-term access to e-journals
Making long-term access issues part of the licensing process
Actively supporting at least one archiving organisation
Increasing awareness & understanding with faculty, staff &
leadership
22. QUIS CUSTODIET IPSOS CUSTODES?
With the Keepers Registry
you can know if you are spending your time
and money wisely …
On content which will be available to future
users …
Even long after we are gone
In a world in which you need to trust others with your valuable resources …
You need to keep watch over their work
Notes/Speed
To return to the recent presentation and article from Anne Kenney.
Two of her conclusion are worth underlining:
1. There remains a lot of content that is at risk of loss
2. No one party can achieve what is required by acting alone
She also makes a call for archiving organisations to say what they are doing and to coordinate
For that she also makes positive statement about the Keepers Registry
KR is a service that aims to openly inform the community of librarians and publishers about the actions taken by archiving agencies to preserve titles of digitized and digital serial publications with ISSNs in order to promote long-term access to documentary resources and thus consolidate scientific references for the world of research.
This service aggregates preservation metadata of digital journals with ISSN descriptive metadata, thus providing an accurate overview of a serial title’s
journey from initial publication to transfer of responsibility to long-term preservation by archiving agencies.