The document discusses the Records Continuum Model, an alternative to the traditional Records Life Cycle Model. The Records Continuum Model was developed in the 1990s and focuses on the purposes of records rather than their physical movement. It aims to provide a more integrated approach between records management and archival functions. The model views records as existing in a multidimensional space rather than passing through linear stages over time. It also allows for archivists to be more proactive in ensuring evidentiary value from the initial creation of records. The Records Continuum Model provides a more cohesive framework for managing records throughout their existence and uses.
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
presented at PAARL's Summer Conference on
Promoting Skills Enhancement and Core Competencies for the Professionalization of Librarians, held at Casa Pilar Resort, Boracay, Malay, Aklan, Philippines on 2002 April 10
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Introduction to Records Management @ UNC-Chapel HillUNCrecman
This training module covers the basics of records management at UNC-Chapel Hill. It was created for records management liaisons and any other University employees who are interested in records management.
Archives and recordkeeping: theory into practiceFacet Publishing
This groundbreaking text demystifies archival and recordkeeping theory and its role in modern day practice.
The book's great strength is in articulating some of the core principles and issues that shape the discipline and the impact and relevance they have for the 21st century professional.
Using an accessible approach, it outlines and explores key literature and concepts and the role they can play in practice. Leading international thinkers and practitioners from the archives and records management world, Jeannette Bastian, Alan Bell, Anne Gilliland, Rachel Hardiman, Eric Ketelaar, Jennifer Meehan and Caroline Williams, consider the concepts and ideas behind the practicalities of archives and records management to draw out their importance and relevance.
Key topics covered include:
- Records and archives: concepts, roles and definitions
- Archival appraisal: practising on shifting sand
- Arrangement and description: between theory and practice
- Ethics for archivists and records managers
- Archives, memories and identities
- Under the influence: the impact of philosophy on archives and records management
- Participation vs principle: does technological change marginalize recordkeeping theory?
This is essential reading for students and educators in archives and recordkeeping and invaluable as a guide for practitioners who want to better understand and inform their day-to-day work. It is also a useful guide across related disciplines in the information sciences and humanities.
More information: http://www.facetpublishing.co.uk/title.php?id=8255
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
Archives Conservation Program – introduction to conservation, deacidification...Fe Angela Verzosa
Lecture presented by Fe Angela M. Verzosa at the Seminar-Workshop on the Rice Terraces Archival Project (Phase 1- Capacity Building) sponsored by the Cordillera/Northern Luzon Historical Archives, UP Baguio, and the National Commission for Culture and the Arts, Bulwagang Juan Luna, University of the Philippines Baguio, Baguio City, 2014 June 11
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
Part 1 of a Training Course on Establishing An Institutional Records Management and Archival Collection Development Program for RVM Schools (held at the RVM Regional House, Singalong, Paco, Manila on 2002 Dec. 11-2 , at the RVM Regional House, Cebu on 2003 Jan. 24-25, at the RVM Regional House, Davao City on 2003 Feb. 28-March 1, and at the RVM Regional House, Cagayan de Oro City. on 2003 March 7-8
A 3-day training program developed for the seminar-workshop on Archival Management, sponsored by South Manila Inter-Institutional Consortium Committee of Librarians, held on March 26-28, 2008.
Introduction to Records Management @ UNC-Chapel HillUNCrecman
This training module covers the basics of records management at UNC-Chapel Hill. It was created for records management liaisons and any other University employees who are interested in records management.
Archives and recordkeeping: theory into practiceFacet Publishing
This groundbreaking text demystifies archival and recordkeeping theory and its role in modern day practice.
The book's great strength is in articulating some of the core principles and issues that shape the discipline and the impact and relevance they have for the 21st century professional.
Using an accessible approach, it outlines and explores key literature and concepts and the role they can play in practice. Leading international thinkers and practitioners from the archives and records management world, Jeannette Bastian, Alan Bell, Anne Gilliland, Rachel Hardiman, Eric Ketelaar, Jennifer Meehan and Caroline Williams, consider the concepts and ideas behind the practicalities of archives and records management to draw out their importance and relevance.
Key topics covered include:
- Records and archives: concepts, roles and definitions
- Archival appraisal: practising on shifting sand
- Arrangement and description: between theory and practice
- Ethics for archivists and records managers
- Archives, memories and identities
- Under the influence: the impact of philosophy on archives and records management
- Participation vs principle: does technological change marginalize recordkeeping theory?
This is essential reading for students and educators in archives and recordkeeping and invaluable as a guide for practitioners who want to better understand and inform their day-to-day work. It is also a useful guide across related disciplines in the information sciences and humanities.
More information: http://www.facetpublishing.co.uk/title.php?id=8255
Introduction to arrangement and description (feb 4&5, 2012)Amanda Hill
Slide presented at the 'Introduction to Arrangement and Description' workshop at the University of Guelph on February 4 and 5, 2012. They include an overview of key elements of the Rules for Archival Description and an introduction to creating descriptions for the new Archeion service.
This presentation provides you with an overview of Electronic Records Management (ERM). The slides are from the AIIM ERM Certificate Program covering technologies and global best practices for managing electronic records.
Archives Conservation Program – introduction to conservation, deacidification...Fe Angela Verzosa
Lecture presented by Fe Angela M. Verzosa at the Seminar-Workshop on the Rice Terraces Archival Project (Phase 1- Capacity Building) sponsored by the Cordillera/Northern Luzon Historical Archives, UP Baguio, and the National Commission for Culture and the Arts, Bulwagang Juan Luna, University of the Philippines Baguio, Baguio City, 2014 June 11
lecture presented by Fe Angela M. Verzosa at the AKLATAN 2016:
a regional conference on the Art of Librarianship held at Centennial Hall, Malolos Resort Club Royale, Malolos, Bulacan, on 31 August 2016
Who Decides? Reinterpreting archival processes for the management of digital ...GarethKnight
Management of digital records can benefit from the contribution of digital curators and archivists. The presentation outlines the efforts of the PEKin project at King's College London to develop a management strategy that combines these disparate skillsets
AUTHENTICITY AND OAIS.THE CASPAR MODEL AND THE INTERPARES PRINCIPLES & OUTPUTSDigitalPreservationEurope
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Preserving repository content: practical steps for repository managers by Mig...JISC KeepIt project
The JISC-funded KeepIt project is working with a series of different types of digital repository to enable the participating repository managers to formulate practical and achievable preservation plans. From the point of view of the repository manager, this presentation summarises the activities of the KeepIt project, describes the impact that the project has had on the participating repositories, and suggests 7 steps to preservation readiness that other repository managers might take. The presentation was first given at the international Open Repositories 2010 conference during July in Madrid. For more updates see the project blog http://blogs.ecs.soton.ac.uk/keepit/
Presentation slides from a lecture given at the University of the West of England (UWE) as part of the MSc in Library and Library Management, University of the West of England, Frenchay Campus, Bristol, March 24, 2009
lecture presented at the Annual Convention of the Association of College and University Registrar and Liaison Officers (ACURLO) Region IV-A held at Sol y Viento , Makiling Heights, Pansol, Calamba City on September 13, 2012
It is interesting to me that Aristotle, the one who developed realism, was the student of the one who developed realism’s opposite philosophy, which is idealism. Realism, which is a philosophy that asserts that objects around us are real even if they are not perceived by us, makes much more sense to me than idealism.
The philosophy of realism, especially theistic realism, can be seen in my belief that God is not merely an idea but is an objective reality. Like Thomas Aquinas, I believe that there is no conflict between faith and reason and between religion and science. I love reading works of Christian scientists who prove this and it really helps me with my faith. Such works have great impact in my life.
Principles and purposes of records and archivesDameTHutasoit
On this occasion I present a slide share about Principles and purposes of records and archives. I hope this helps every readers. Thanks..
Signature : Dame Triulina Hutasoit (Medan State University)
Honest Reviews of Tim Han LMA Course Program.pptxtimhan337
Personal development courses are widely available today, with each one promising life-changing outcomes. Tim Han’s Life Mastery Achievers (LMA) Course has drawn a lot of interest. In addition to offering my frank assessment of Success Insider’s LMA Course, this piece examines the course’s effects via a variety of Tim Han LMA course reviews and Success Insider comments.
Francesca Gottschalk - How can education support child empowerment.pptxEduSkills OECD
Francesca Gottschalk from the OECD’s Centre for Educational Research and Innovation presents at the Ask an Expert Webinar: How can education support child empowerment?
Embracing GenAI - A Strategic ImperativePeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
2024.06.01 Introducing a competency framework for languag learning materials ...Sandy Millin
http://sandymillin.wordpress.com/iateflwebinar2024
Published classroom materials form the basis of syllabuses, drive teacher professional development, and have a potentially huge influence on learners, teachers and education systems. All teachers also create their own materials, whether a few sentences on a blackboard, a highly-structured fully-realised online course, or anything in between. Despite this, the knowledge and skills needed to create effective language learning materials are rarely part of teacher training, and are mostly learnt by trial and error.
Knowledge and skills frameworks, generally called competency frameworks, for ELT teachers, trainers and managers have existed for a few years now. However, until I created one for my MA dissertation, there wasn’t one drawing together what we need to know and do to be able to effectively produce language learning materials.
This webinar will introduce you to my framework, highlighting the key competencies I identified from my research. It will also show how anybody involved in language teaching (any language, not just English!), teacher training, managing schools or developing language learning materials can benefit from using the framework.
Acetabularia Information For Class 9 .docxvaibhavrinwa19
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June 3, 2024 Anti-Semitism Letter Sent to MIT President Kornbluth and MIT Cor...Levi Shapiro
Letter from the Congress of the United States regarding Anti-Semitism sent June 3rd to MIT President Sally Kornbluth, MIT Corp Chair, Mark Gorenberg
Dear Dr. Kornbluth and Mr. Gorenberg,
The US House of Representatives is deeply concerned by ongoing and pervasive acts of antisemitic
harassment and intimidation at the Massachusetts Institute of Technology (MIT). Failing to act decisively to ensure a safe learning environment for all students would be a grave dereliction of your responsibilities as President of MIT and Chair of the MIT Corporation.
This Congress will not stand idly by and allow an environment hostile to Jewish students to persist. The House believes that your institution is in violation of Title VI of the Civil Rights Act, and the inability or
unwillingness to rectify this violation through action requires accountability.
Postsecondary education is a unique opportunity for students to learn and have their ideas and beliefs challenged. However, universities receiving hundreds of millions of federal funds annually have denied
students that opportunity and have been hijacked to become venues for the promotion of terrorism, antisemitic harassment and intimidation, unlawful encampments, and in some cases, assaults and riots.
The House of Representatives will not countenance the use of federal funds to indoctrinate students into hateful, antisemitic, anti-American supporters of terrorism. Investigations into campus antisemitism by the Committee on Education and the Workforce and the Committee on Ways and Means have been expanded into a Congress-wide probe across all relevant jurisdictions to address this national crisis. The undersigned Committees will conduct oversight into the use of federal funds at MIT and its learning environment under authorities granted to each Committee.
• The Committee on Education and the Workforce has been investigating your institution since December 7, 2023. The Committee has broad jurisdiction over postsecondary education, including its compliance with Title VI of the Civil Rights Act, campus safety concerns over disruptions to the learning environment, and the awarding of federal student aid under the Higher Education Act.
• The Committee on Oversight and Accountability is investigating the sources of funding and other support flowing to groups espousing pro-Hamas propaganda and engaged in antisemitic harassment and intimidation of students. The Committee on Oversight and Accountability is the principal oversight committee of the US House of Representatives and has broad authority to investigate “any matter” at “any time” under House Rule X.
• The Committee on Ways and Means has been investigating several universities since November 15, 2023, when the Committee held a hearing entitled From Ivory Towers to Dark Corners: Investigating the Nexus Between Antisemitism, Tax-Exempt Universities, and Terror Financing. The Committee followed the hearing with letters to those institutions on January 10, 202
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4. Definition of Record
•
ISO 15489: “Information created, received, and maintained
as evidence and information by an organization or person,
in pursuance of legal obligations or in transaction of
business.”
•
The evidential value of a record can exist only if the
content, structure, and context are preserved. The context
is the link between different records that belong together
and also to the process where the record was created.
CNSA 2012 Conference
5. The Records Life Cycle: History
The Records Life Cycle Model was conceived by Phillip
Coolidge Brooks and Emmett J. Leahy of US National
Archives in the late 1930s and further developed by Ira
Penn.
Based on the concept that a record has a life similar to that
of a biological organism:
It is born (creation phase)
It lives (maintenance and use phase)
It dies (disposition phase
CNSA 2012 Conference
6. Linear Concept of
the Life Cycle Model
The initial model
postulated that the
record life cycle is linear
and sequential
CNSA 2012 Conference
7. Circular Life Cycle
Model
Today, the life cycle model is
considered continuous and
circular, as demonstrated by
this representation from
Library and Archives Canada.
Note, however, that each
stage is separate.
http://www.collectionscanada.gc.ca/007/
002/007002-2012-e.html
CNSA 2012 Conference
8. Underlying Premise of the Life Cycle Model
The life cycle model is based on the idea that records
become less important as time passes.
Active or Current records: Used regularly and frequently in dayto-day work of the organization.
Semi-active: Not in use as frequently as current records, but
must be kept for legal or operational reasons to be retained.
Required for compliance with procedural, statutory, or financial
requirements.
Inactive Records: Records no longer required for the work of
the organization. Subject to appraisal procedures for final
disposition
CNSA 2012 Conference
9. Demarcated Phases in the Life Cycle Model
The life cycle model is divided between the records
management and archival phases
CNSA 2012 Conference
10. Records Management Phase
Creation or receipt of information in the form of records
Classification of the records or their information in some
logical system
Maintenance and use of the records
CNSA 2012 Conference
11. Archival Management Phase
Selection/acquisition of the records by an archives
Description of the records in inventories and finding aids
Preservation of the records
Reference and use of the information by researchers and
scholars.
CNSA 2012 Conference
12. Stages in the Life Cycle Model, 1
Creation and Capture of Official Records (RM)
The first phase of the Records Life Cycle involves records being
created, collected or received through the daily transactions of the
agency that detail the functions, policies, decisions or procedures of the
agency.
Records should be captured to ensure that they are accessible to all
who require them, subject to any restrictions that may apply, and
managed in accordance with policy and procedures secured against
tampering, unauthorized access or unlawful deletion, and disposed of
promptly in accordance with legal authority.
CNSA 2012 Conference
13. Stages in the Life Cycle Model, 2
Organization, Maintenance & Use (RM)
This can include filing, retrieving, use, duplication, printing,
dissemination, release or exchange of the information in the record. This
stage is managed by records managers.
Management of official records includes the following:
Standards and procedures for classifying, indexing, labeling, and filing the
records and information to ensure their ready access and retrievability for the
conduct of the agency's business;
Establishing and documenting file locations; and
Standardized procedures for retrieval and refiling of records and information.
CNSA 2012 Conference
14. Stages in the Life Cycle Model, 3
Disposition (RM)
At the disposition phase, records are assessed to determine their
retention value using records retention and disposal schedules. This
leads to either the preservation or destruction of the record. This stage is
managed by records managers.
Permanent records are those records that have enduring historical or
other value and will never be destroyed. When records are determined
to be of permanent value they need to be transferred to archival storage.
CNSA 2012 Conference
15. Stages in the Life Cycle Model, 4
Preservation (archival management)
Archival records are protected for the use of present and
future generations.
Different measures are taken to minimize the risk of loss of
records and to slow down, as much as possible, the
processes of physical or virtual deterioration which affect most
archive materials.
CNSA 2012 Conference
16. Value of the Life Cycle Model
The life cycle model has been seen as an effective to
manage records:
Without this model, vast quantities of inactive records clog up
expensive office space and servers, making it difficult to retrieve
important administrative, financial and legal information.
Without a model that controls records through the earlier phases
of their lifecycle, those of archival value cannot be identified and
preserved.
CNSA 2012 Conference
17. Demarcation of Roles
The life cycle approach draws a clear demarcation the
functions of the records manager and the archivist.
The division of activities into records management and
archival phases, with the consequent division of
responsibility between the records manager and the
archivist could be seen as artificial and restrictive.
CNSA 2012 Conference
18. Concerns with this Demarcation, 1
In 1958 Ian Maclean, the Australian National Archivist, toured North
American and European archival institutions looking for best
practices and suitable patterns for structuring archival services.
Maclean concluded that records managers were the true archivists,
and that archival science should be directed toward studying:
the characteristics of records materials,
the past and present recordkeeping systems, and
the classification problems associated with these.
CNSA 2012 Conference
19. Concerns with this Demarcation, 2
At the 1985 meeting of the Association of Canadian
Archivists, Jay Atherton questioned the logic of the linear
sequence of the life cycle model:
Is the management of current records the first stage in the administration of
archives?
Is the continuing preservation of valuable records the last step in records
management?
Does the archivist have no role to play in serving the creator of the records, in
determining disposal periods, or developing classification systems?
Does the records manager have no responsibility in identifying permanently
valuable records or serving researchers?
CNSA 2012 Conference
20. Concerns with this Demarcation, 3
Atherton postulated that all stages of records are
interrelated, forming a continuum in which both records
managers and archivists are involved, to varying degrees,
in the ongoing management of recorded information.
As they progress through their life cycle, records experience a
series of recurring and reverberating activities within both
archives and records management.
The underlying unifying or linking factor in the continuum is the
service function to the creators and all users
CNSA 2012 Conference
21. Symbiotic Record Manager/Archivist Relationship
Effective management of recorded information requires
ongoing cooperative interaction between the records
manager and the archivist to:
Ensure the creation of the right records, containing the right information, in the
right format;
Organize the records and analyze their content and significance to facilitate
their availability;
Make them available promptly to those who have a right and a requirement to
see them;
Systematically dispose of records that are no longer required; and
Protect and preserve the information for as long as it may be needed.
CNSA 2012 Conference
22. Records Continuum Model
The model was developed in the 1990s by Frank Upward, senior
lecturer in the School of Information Management and Systems at
Monash University in Melbourne,who was influenced heavily by Jay
Atherton’s theories about the relationship between records
management and archivists.
The records continuum is a consistent and coherent regime of
management processes from the time of the creation of records (and
before creation, in the design of recordkeeping systems) through to
the preservation and use of records as archives.
CNSA 2012 Conference
23. Upward’s Underlying Principles
Records are used for transactional, evidentiary, and memory purposes, and should
be handled by a unified approaches to archiving/recordkeeping, regardless of
retention periods.
Records as logical rather than physical entities, regardless of whether they are in
paper or electronic form.
The recordkeeping profession needs to integrate recordkeeping into business and
societal processes and purposes.
Archival science is the foundation for organizing knowledge about recordkeeping.
CNSA 2012 Conference
24. The role of Recordkeeping in the Continuum
Model
To facilitate governance.
To facilitate corporate, social, cultural, and historical accountability.
To capture corporate and collective memory, especially insofar as
records capture experiential knowledge.
To provide evidence of both personal and collective identity.
To provide value-added information that can be exploited as assets,
with new records being created in the process.
CNSA 2012 Conference
25. Contributions of the Continuum Model
The model brings together records managers and archivists under an
integrated recordkeeping framework with a common goal: to
guarantee the reliability, authenticity, and completeness of records.
The model provides common understanding, consistent standards,
unified best practice criteria, and interdisciplinary approaches in
recordkeeping and archiving processes.
The model provides sustainable recordkeeping to connect the past to
the present and the present to the future.
CNSA 2012 Conference
27. Dimension 1: Creation
Involves:
a creator(s)
the transaction in which they take part, of which a document is a result
the document itself (with or without archival characteristics)
the trace (or representation) of that transaction embodied in the document.
The model identifies accountable acts and creates reliable evidence
of such acts by capturing records of related/supporting transactions.
Records of business activities are created as part of business
communication processes within the organization.
CNSA 2012 Conference
28. Dimension 2: Capture
Involves:
the personal and corporate recordkeeping systems that capture documents to
support their function as evidence of the social and business activities of the
units responsible for the activities
Records that have been created or received in an
organization are tagged with metadata, including how they
link to other records. With characteristics from the second
dimension, records, now attest to evidence of action and
can be distributed, accessed and understood by others
involved in undertaking business activities
CNSA 2012 Conference
29. Dimension 3: Organize
Involves:
investing the record with explicit elements needed to ensure that
the record is available over time.
Records become part of a formal system of storage and
retrieval that constitutes the organization's corporate
memory.
CNSA 2012 Conference
30. Dimension 4: Pluralize
Involves:
The broader social, legal, and regulatory environments in which records
operate
Records required for purposes of societal accountability become part
of wider archival systems that comprise records from a range of
organizations.
Ensures that records can be reviewed, accessed, and analyzed
beyond the agency for social, legal, and cultural accountability for as
long as they are required.
CNSA 2012 Conference
31. Axes, 1
The recordkeeping axis represents the state of the record and is the
closest axis to the traditional Life Cycle model, as it follows a record
from creation to description, then to organization, and then to
incorporation in a general body of information.
As a record moves out to each stage, it does not lose the previous
quality; an individual record within the cultural memory is still a
document that has been created.
The axis is still about context rather than about the passage of time.
CNSA 2012 Conference
32. Axes, 2
The identity axis indicates what entity that record is associated with.
The transactional axis is concerned with the use of that record.
The evidence axis is about the record’s state as evidence.
A record may be involved in any of the axes, depending on when it is
considered, and in what context.
CNSA 2012 Conference
33. Benefits of the Continuum Model, 1
The Model’s primary focus is the multiple purposes of
records.
Its goal is the development of recordkeeping systems that
capture, manage, and maintain records with sound evidential
characteristics for as long as the records are of value to the
organization, any successor, or society.
It promotes the integration of recordkeeping into the
organization’s business systems and processes.
CNSA 2012 Conference
34. Benefits of the Continuum Model, 2
Instead of being reactive, managing records after they have
been created, recordkeeping becomes proactive.
In partnership with other stakeholders, identify records of
activities that need to be retained, then implement business
systems designed with built-in recordkeeping capability, to ensure
that records of evidential quality are captured as they are created.
With appropriate metadata to ensure that they are accurate,
complete, reliable, and usable, these records have the necessary
attributes of content, context, and structure to act as evidence of
business activity.
CNSA 2012 Conference
35. Integration of records management and archiving
By focusing on:
similarities rather than differences
qualities and quantities of records rather than quantities alone
cohesive ways of thinking of records rather than disparate or passive
ways
integrated policy making rather than fragmented frameworks
integrated control of policy implementation rather than separate control
integrated rather than disparate approaches to problem solving
meeting customers' needs through collaboration rather than by
duplication and overlap
CNSA 2012 Conference
36. Archivists in the Continuum
The traditional role of archivists posits that their work begins once
records enter the archival repository, i.e., at the end of their life cycle.
The records continuum removes the distinction of records in use and
records in their archival (dead) state, since records are used in their
archival phase.
The records continuum allows archivists to intervene in the creation
stage of records to ensure their reliability and authenticity over time
and space. This requires knowledge of the activities that give rise to
the creation of records with evidential properties. Archivists must be
able to indicate which artefacts are, in fact, records.
CNSA 2012 Conference
37. Model
Aspect
Life Cycle
Continuum
Origins
•
evolved from the need to
effectively control and
manage physical records
after World War II
•
evolving from the more demanding
need to exercise control and
management over electronic
records for digital era
Elements of
records
definition
•
physical entity
•
•
•
content
context
structure
Major concerns
in records
management
•
records-centered, productdriven
focus on records as tangible
physical entities
the physical existence of
records themselves
•
•
•
purpose-centered, process- and
customer-driven
focus on the nature of the records,
the recordkeeping process, the
behaviours and relationships of
records in certain environments
time-based: records pass
through stages
time sequence: records
processes take place in a
given sequence
•
multi-dimensional: records exist in
space/time not space and time
simultaneity: records processes
can happen at any point in the
record’s existence.
•
•
Records
movement
patterns
•
•
•
CNSA 2012 Conference
38. Model
Aspect
Life Cycle
Continuum
Recordkeeping
perspectives
•
•
•
exclusive
single purpose
organizational or collective
memory
current or historical value
•
•
•
end of records movement
•
passive and reactive
locked into custodial role and
strategies
Proactive post-custodians:
•recordkeeping policy makers
•standard setters
•designers of recordkeeping systems
and implementation strategies
•
Time of archival •
appraisal
Role of records
professional
•
•
•
inclusive
multiple purposes
can be organizational and
collective memory
can have current, regulatory, and
historical value from the time of
creation simultaneously not
sequentially
from beginning to end
CNSA 2012 Conference
42. Bibliography
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Flynn, S. J. A. (2001). The records continuum model in context and its Implications for archival
practice. Journal of the Society of Archivists, 22 (1), 79-93.
Government of South Australia. (2011). Records life cycle. Retrieved from http://www.decd.sa.gov.au/rmp/pages/cg0000941/lifecycle/?reFlag=1
International Standards Organization. (2001). ISO15489-1. Information and documentation and records management part 1: General.
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McKemmish, S. (1997). Yesterday, today and tomorrow: A continuum of responsibility. Retrieved from
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Upward. F. (1996). Structuring the records continuum - part one: Postcustodial principles and properties. Retrieved from
http://infotech.monash.edu/research/groups/rcrg/publications/recordscontinuum-fupp1.html
CNSA 2012 Conference