Andrea Alejo is an experienced administrative professional with over 15 years in high-level office administration. She has provided exceptional support to executives in various companies, excelling in calendar management, project coordination, and travel arrangements while handling confidential information. Her skills include communication, problem-solving, and proficiency in multiple software tools, with a focus on delivering quality work under pressure.

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ANDREA ALEJO
San Jose, CA | Cell 408-674-0814 | Email: amiscoll@earthlink.net
OBJECTIVE:
To utilize my professional experience for an opportunity where my high level corporate staff background and
knowledge are transferable attributes to your organization as well as allow me the chance to grow.
SKILLS SUMMARY:
 Possess excellent communication skills, good decision skills, and the ability to prioritize with fifteen years of
high level front end and back end office administration experience.
 Goal oriented, self-starter, excels under pressure delivering quality work under time-line constraints.
 Self starter with creative problem solving experience and a prudent decision maker.
 Proven ability to work well with all levels of management and a strong team player.
 Calendar management, travel arrangements, expense reports, meeting coordination, presentations, records
management.
PROFESSIONAL EXPERIENCE:
March 2012 to February 2014: Administrative Coordinator Headquarters moved to San Francisco
IMS Consulting Group, Redwood Shores, CA
 Provide first class administrative and project management support for each VP and senior management.
 Serve as the brand extension for the executive, escalating and communicating on exec’s behalf and serve as a
team liaison.
 Support Vice President, Senior Principal, and 3 Engagement Managers in a Top Pharmaceutical Consulting firm.
 Schedule and manage extremely demanding Outlook calendars, while keeping executive highly accessible.
 Handle and maintain highly confidential and sensitive information.
 Handle any and all requests related to VP’s or department.
 Coordinated Quarterly All Hands Meetings and managed internal task teams and logistics.
 Coordinate complicated international and domestic travel, accommodations and logistics.
 Schedule weekly 1:1 meetings for each VP and all their direct reports.
 Event plan, execute, measure and set cadence for frequent business meetings, offsite conferences, all hands,
team dinners, happy hours, etc.
 Organize company lunches and events all throughout San Francisco, New York and surrounding areas.
 Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports.
 Responsible for on-boarding of new hires along with coordination with IT regarding proper equipment.
November 2010- March 2012: Administrative Assistant Contract position ended
Lima – Campagna – Alameda Mortuary, San Jose, CA
 Develop an understanding of the department’s operations, culture, policies and procedures.
 Manage mail and client traffic for this 50-employee company.
 Prepare all correspondence for eight managers.
 Produce monthly company reports, plan meetings for employees, and maintain files.
 Update and enter contacts and necessary documentation in Salesforce.com.
 Use discretion when handling correspondence, invoices, and other important documents.
 See projects through from start to finish and ensure that all deadlines are met.
 Answer phones and respond to email and fax inquiries.
 Respond to weekend and evening calls and emails as needed.

2. July 2007– November 2010 Executive Assistant / Office Manager contracted out to various companies:
Borelli Investment Company, NextG Networks, Inc., PricewaterhouseCoopers, Kaiser Permanente, Intuit Inc., Battery
Ventures, and Novellus Systems
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Support corporate level executive staff such as CEO, COO & CFO in such roles as:
 Managed fast paced calendars, coordinated meetings, and generated expense reports.
 Provided support to VP & Corp Controller: managed calendar, coordinate internal and external meetings,
expense reports, and make travel arrangements.
 Provided overall support to the Finance Group: gathering and distributing documentation to their Quarterly &
Monthly Binders.
 Prepared spreadsheet for daily deposit transaction for Treasury Department.
 Responsible for maintaining Board of Directors meeting minutes, binders and coordinated meeting logistics.
 Interfaced with Facilities, HR and Finance and assist in problem resolutions.
 Plan, coordinate and carry-out special events as needed.
 Manage air travel, hotel, and cars/shuttles and passport renewals and visas as needed.
July 2006 - July 2007 Executive Administrative Assistant to CFO
Calpine Corporation, San Jose, CA (a power generation company) Headquarters moved to Houston, Texas
 Provided support for Corporate Controller and direct reports including Accounting Services, General Ledger &
Consolidation, SEC Reporting and Treasury.
 Maintained multiple calendars and scheduled all meetings and appointments.
 Prepared Analyst Call presentations for Senior Management & Board Members for monthly and quarterly
meetings.
 Responsible for the production and distribution of monthly financials to Senior Management, Audit Committee,
and in-house consultants.
 Maintained check log for Treasury department, assisted with opening and closing Letter of Credit, as well as
bank accounts.
January 2003 - June 2006 Office Manager
E & J Concrete, San Jose, CA. Left for career advancement
 Received cash and check receipts, maintained ledger book and computer records of bank deposits. Wrote and
distributed employee and contractor checks.
 Posted billings and ran various invoices for customers.
 Answered phones and handled general administrative duties such as: filing, faxing, copying and mailing.
 Managed in office staff.
April 2001 - Jan 2003 Sales Administrator
ScImage, Inc. Los Altos, CA (provided imaging solutions to the healthcare industry) Left for career advancement
 Supported VP of Sales, including all inside and outside sales representatives. Coordinated trade shows,
conferences, and direct mail marketing. Initiated all collateral for tradeshows and mai lings to sales support
team. Tracked and recorded costs for trade shows, literature mailings and promotions.
 Prepared all sales proposals. Initiated and followed through from purchase orders to payments.
 Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
 Tracked and recorded costs for trade shows, literature mailings and promotions.
 Prepared FedEx, and UPS for daily delivery.

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Nov 1999 - March 2001 Executive Administrative Assistant
XACCT Technologies, Santa Clara, CA (network data management provider for global communications)
This start up went out of Business
 Executive Administrative Assistant to CEO and CFO.
 Attention to detail with the ability to see the big picture along with the minute particulars
of any schedule or project.
 Supported Professional Services Group and Application Engineers.
 Timely preparation and delivery of all documents/presentations for meetings.
 Organized the annual meeting each year for the entire group of 250 employees.
 Responsible for maintaining and organizing all of the firm’s electronic documents on the company database.
 Scheduled interviews, meetings, training, feedback sessions, travel arrangements, housing
accommodations and event planning.
 Coordinated classes for XACCT University.
 Prepared purchase orders, check requests, and expense reports.
SKILLS SUMMARY:
MS Office 2007, Excel, Word, PowerPoint, Publisher, Access, Visio, Outlook & Calendar, Lotus Notes, QuickBooks,
Oracle, Sales force, Google Docs, Box, Evernote, P-Cards, 10 Key by touch, Adobe Acrobat , Tele & Video Conferencing.
Education:
Oak Grove High School
San Jose, California
Some College Course Completed
West Valley College
Saratoga, California