Julianna Davis is seeking an executive administrative assistant position with over 20 years of experience supporting C-level executives. She has worked in various industries including healthcare, finance, and education. Her experience includes managing calendars, scheduling meetings, travel arrangements, correspondence, presentations, and meeting minutes using Microsoft Office suite and other software. She is proficient in office management tasks and strives to provide excellent support to senior leadership.

1. Julianna Davis San Rafael, CA (415) 261-1841 12juliannas@gmail.com
OBJECTIVE:
Seeking an executive administrative assistant position in a variety of industries.
PROFESSIONAL EXPERIENCE
Contract Executive Assistant 2016 - Present
Supporting Partners, Senior Vice Presidents and CEO’s in various temporary
positions. Companies have included Marin Community College, Girvin & Associates,
Perella & Weinberg, Town of San Anselmo, Marin Community Clinics and the Marin
Economic Forum.
 Supporting C Level Executives with their daily duties including complex
calendaring, meeting scheduling, travel planning, invoicing, expenditure
reimbursement, word processing, presentation formatting and general
correspondence utilizing MS Office®.
 Organizing and tabling Policies and Procedures for Compliance Committee.
 Taking high level meeting minutes for Medical Operations, Quality Assurance, and
IT meetings.
 Sending out mass mailings using mail merge daily.
 Designing and publishing website content.
Marin General Hospital 2010-2016
Executive Assistant to the Chief Human Resources Officer
 Supported the Chief Human Resources Officer and other C Level Executives with
their daily duties.
 Provided disciplined project and time management.
 Managed complex calendaring, meeting scheduling, and both
domestic/international travelarrangement and itinerary planning.
 Organized the day-to-day contacts, invoicing, expenditure reimbursement, word
processing, presentation formatting and general correspondence utilizing MS
Office®.
 Coordinated and planned high level executive events, physician interfacing and
employee award ceremonies.
 Prepared agendas and meeting minutes for Board of Directors committee meetings,
and administered monthly Leadership Council workshops for Hospital Managers,
Directors, and Executive Team led by the CEO.
FowlerHoffman LLC 2006-2010
Executive Administrative Assistant
 Arranged domestic and international travel arrangements.
 Managed calendars for Founding Partners including scheduling and confirming
conference calls, appointments and meetings.
 Organized day-to-day contacts, word processing, presentation formatting and
general correspondence utilizing MS Office®.
 Liaised with health benefits providers.
 Coordinated with IT, facilities, equipment, and office supply vendors.

2.  Performed accounts payable processing, compiled monthly reports, and
administered expenditure reimbursement using Excel® and QuickBooks®.
 Proofed, copied, and edited correspondence, reports, and promotional materials.
 Screened and managed all incoming calls.
 Ordered and stocked office supplies.
 Greeted guests; provided beverage service, setup conference rooms for meetings,
and tidied meetings areas after meetings.
 Distributed inbound/outbound mail.
 Maintained office equipment (fax machines, copiers, printers, etc.)
 Designed a violence study, tracking youth crime statistics across U.S. cities.
Travel and independent study 2004-2006
Southeast Asia, New Zealand, Australia
FTVentures LLC (now known as FTV Capital) 1999-2004
Executive Administrative/Research Assistant
 Arranged domestic and international travel arrangements.
 Managed calendars for Managing Partners including scheduling and confirming
conference calls, appointments and meetings.
 Organized day-to-day contacts, word processing, presentation formatting and
general correspondence utilizing MS Office®.
 Planned annual partner conferences and other investment meetings at FTVentures.
 Managed FTVentures’ internal investment (GoldMine®) database, including
producing and circulating reports from GoldMine® for internal meetings and
compiling useful information for external distribution.
 Created, maintained and distributed Excel® spreadsheets and PowerPoint®
presentations to support the FTVentures Planned annual partner conferences and
other investment meetings at FTVentures’ investment team and for various
business meetings.
 Provided research support for numerous projects by searching industry-specific
resources and company web sites to screen for compatibility with FTVentures’
investment strategy.
 Screened and managed all incoming calls.
 Ordered and stocked office supplies.
 Greeted guests; provided beverage service, setup and broke down conference
rooms for meetings.
 Distributed inbound/outbound mail.
 Maintained office equipment (fax machines, copiers, printers, etc.)
EDUCATION AND PROFESSIONAL DEVELOPMENT
Bachelor of Arts, Sociology, Macalester College, St. Paul, MN 1984-1988
Microsoft Suite Training, “LearnIT!” San Francisco, CA 1998, 2012
HONORS AND AWARDS
Awarded the Distinguished Service Commendation for Crisis Support by United
Behavioral Systems 1993.
Thorough knowledge of Windows XP pro SP3, MS Office® (Access, Outlook, Word,
Excel, PowerPoint, Visio, Explorer), Adobe Acrobat Pro DC, QuickBook Online,
Bill.com, Google Docs, setting up live meetings (WebEx, GoToMeeting, Skype),
SharePoint, Survey Monkey and various databases.