Malika Snail Resume

1. MALIKA SNAIL
Executive Assistant - French Bilingual
Kensington, MD
phocea15@gmail.com
https://www.linkedin.com/in/malika-snail-8609b126
Executive Office
Administration
Administrative Project
Management
Event Management

2. Summary
Diligent, solution oriented, and skillful Executive Assistant, committed for the last 10+ years
to providing excellent and timely customer service to senior level management, and
organizing their daily routine in a fast pace and high pressure work environment,
while prioritizing conflicting needs and establishing effective relationships with
business partners and cross-functional teams. Passionate about
event planning, administrative problem solving, project
management, and work safety. Customer service
oriented, flexible, accountable,
dependable, and responsive.
Proficient in MS Office.

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HR Office
Administration
Travel Expenses Outlook &
PowerPoint
Meeting
Management
Technical Skills
Specialties

4. TECHNICAL SKILLS
 Corporate events and meeting planning: venue selection, price negotiation, booking
 Invoices - Purchase Orders/Requisitions (SAP) - Procurement
 Domestic and international travel coordination (Concur, Travisa, Expedia)
 Time keeping: entry, review & approval (Deltek, One Time, Dayforce)
 Expense reports: entry, review & approval (Ulysse, Concur)
 Translations: French/English
 Microsoft Desktop & Server Applications: Word, Excel, PowerPoint, Outlook, Access, SharePoint
 Other: DataWatch Systems-Direct Access (badge database); E-Val (parking validation);
Aerohive Networks (Wi-Fi set-up); Qualtrics (survey software).

5. MEETING MANAGEMENT
 Provided meeting management support for executives’ internal and external meetings (such as
Annual & Mid-year meetings, Board of Directors & Stakeholder meetings) that included
scheduling, communications, presentation preparation, catering (order and set up), guest
management (Outlook), conference room booking, and video coordination needs with IT
Department
 Organized and prepared detailed agendas and presentation materials: copying/printing,
compilation, assembly, and binding of meeting materials; follow through on project delivery
 Arranged numerous upper management breakfast, luncheon meetings, and dinners
 Participated in the preparation of the “All Employees Annual Road Show” (Residence Inn,
Bethesda): coordination with HQ in France and with Italy’s office, hotel bookings, transportation
from/to airports, dinner reservations, and meeting site readiness.

6. MEETING MANAGEMENT (Cont’d)
 Created “Meeting Room Booking Form” to facilitate and improve conference room booking process,
helping management team to coordinate their meetings more efficiently
 Processed and followed up on registrations for international professional conferences, and tracked
meeting participants’ responses - Generated participants’ invitations and other documents - Edited
surveys (Qualtrics), managed meeting database (data entry), and consolidated evaluation survey
responses.

7. OUTLOOK & POWERPOINT
 Scheduled and prioritized daily appointments for multiple VPs, conference participation, and
special events, while smoothing out any conflicts
 Developed and edited PPT presentations - Created monthly TV message (birthdays, work
anniversaries, clients’ visits, events, etc.): Designed PowerPoint presentation and uploaded to VCN
Viewer.

8. TRAVELS & EXPENSES
 Managed and coordinated a high volume of domestic and international travels, accommodating
frequent itinerary changes - Compiled all travel related materials and documents, including
detailed travel agendas - Concur travels / Excel
 Processed visa and passport requests - Travisa
 Reconciled company credit card statements
 Processed a large volume of high-dollar expense reports quickly and accurately - Concur expenses
 Tracked, reviewed, and processed supported participants’ honoraria expense requests.

9. HR - NEW EMPLOYEE ON-BOARDING
 Worked closely with HR and Managers in the interview and on-boarding employees
processes (paperwork, orientation, introduction meetings)
 Booked flights, hotels and meeting rooms, scheduled meetings, ordered and set up lunches,
created new employees’ picture ID badges, provided office supplies, arranged for travel
reimbursements
 Acted as a liaison between employees and HR – Handled with complete confidentiality all
hire relocation/termination.

10. OFFICE ADMINISTRATION
 Maintained a safe and clean reception area by complying with procedures, rules, and
regulations
 Initiated the reorganization and update of entire storage facility outdated filing system
 Organized office events such as staff lunches, C.E.O. monthly presentations, birthday
celebrations, holiday party
 Greeted visitors in person or on the phone; answering or referring inquiries – Monitored the
visitors’ logbook, provided temporary badges, and parking passes
 Typed and composed memorandums, letters, organigrams, forms, safety procedures,
contracts, proposals, and other documents and correspondence, as appropriate
 Monitored and ordered general office supplies, processed mail distribution, and handled
FedEx/DHL/UPS shipping
 Developed and maintained relationships with internal clients, external vendors, and property
managers.

11. Accomplishments!!!
 Organized one of the very best Company Employee Holiday at the Bethesda
Congressional Country Club
 Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the
A.F.S. SharePoint site thus considerably reducing storage space
 Initiated daily compilation and distribution of renewable e-articles to help the Areva
Renewable team
 Created the Areva Renewable Department photo gallery (photo and frame selection,
hanging)
 Created the Generali “Meeting Room Booking Form” to facilitate and improve
conference room booking process, helping management team to coordinate
meetings more efficiently
 Initiated the reorganization and update of entire ASHP executive office storage facility
and its existing outdated filing system.

12. Event Planning

13. Work Ethics
Project
Delivery
Personality Talents
Source: LinkedIn Recommendations

14. Project Delivery…
 “Can do” attitude toward work, performance and productivity on the job /
Contributions were key to success of strategy department
 Completes tasks quickly and accurately / Availability, responsiveness, great quality
of deliveries
 Delivery of outstanding service on timely manner
 Excellent eye for details
 Strong ability to understand assigned tasks. Seek and obtain clarification. Pay
attention to details
 Highly motivated contributor, willingness to get things done
 Volunteered to help translate technical documents / Goes out of her way to help
others / Always willing to ‘go’ the extra mile.

15. Work Ethics…
 Hard working, punctual and very strong professional and personal characteristics
for this position
 Demonstrate reliance, trustworthiness and competence
 Dedicated and reliable
 Professional, helpful
 Motivated, diligent, loyal
 Flexible and adapts well to new situations / Team player – likes to be challenged, to
collaborate with others and learn new things
 Seeks opportunities to learn and enhance her administrative skills
 Work ethic and communication skills add value.

16. Personality…
 Always keep a friendly attitude
 Asset to the company
 Loyal, intelligent
 Adds value during meetings and promotes positive attitude
 Patient with peers and superiors, maintains calm composure and stay focused on
solving problems
 Constant willingness to help and “can do” attitude.

17. Talents…
 Proficient in use of office tech and systems and willing to learn and develop skills
 Event planning
 Unique talent and passion for organizing events
 Organized the most wonderful and memorable holiday party for the company
 Solid computer and language skills
 Impressive PP skills.
Source: LinkedIn Recommendations

18. AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICES
Bethesda & Columbia, MD
May 2007 – Oct. 2014
Acted as the Executive Assistant to several senior executives: VP Strategy; Sr. VP Renewables; AFS CTO & Sr.
VP Clean Up & Closure; Sr. VP Back End U.S. Business Group (BEBG), and, also provided administrative
support to the VP Integration & Strategic Development (BEBG), and VP Commercial Decommissioning
 Provided hands-on administrative and operational support for the Executive Team and represented the
Executive team as appropriate in communicating with internal and external stakeholders
 Created the Renewable Department photo gallery (photo and frame selection, hanging)
 Organized a company holiday party at the Congressional Bethesda Country Club, and other events such as
employees’ birthdays and welcome/farewell parties
 Initiated daily compilation and distribution of renewable e-articles to help the Renewable team
 Initiated scanning/e-storage of all proposals and contracts (70,000 pages) into the A.F.S. SharePoint site thus
considerably reducing storage space

19. AREVA Inc., AREVA RENEWABLES, AREVA FEDERAL SERVICES (Cont’d)
 Researched issues, collected and organized data and information from a variety of sources to prepare reports,
presentations and other documents
 Regularly tracked and reported lobbying activities
 Composed, edited, formatted and finalized routine correspondence and other office documentation, including
letters, reports, memoranda - Reviewed outgoing correspondence, and edited documents for accuracy, format
consistency, signatures and conformance with executive procedures
 Provided presentation production support including slide generation, graphics, proofreading, editing, copying
and book binding
 Maintained strict confidentiality of personnel records and proprietary project files and records
 Acted as a liaison between employees and HR - Handled with complete confidentiality all new hire on-
boarding (paperwork, orientation, introduction meetings, etc.) as well as relocation/termination.

20. • Lycée Charles Péguy, Marseille, France:
• Brevet de Technicien Supérieur Secrétariat de Direction (Associate Degree
equivalence)
• Baccalauréat G1, Secrétaire Sténo-Dactylo.
Education
• C.O.R.E. Award (Corporate Organizations Recognizing Excellence)
Awarded by A.F.S. C.E.O. in recognition of smooth office move coordination
between Building Manager, staff and movers.
Awards
• Ongoing training in Leadership Development, Workplace Safety, Project
Management, HR Programs, Communication and Interpersonal Courses (E-
Learning, Portfolio, etc.).
Training

21. MALIKA SNAIL
Executive Assistant - French Bilingual
Executive Office Administration
Event Management
Kensington, MD
phocea15@gmail.com
https://www.linkedin.com/in/malika-snail-8609b126