This document contains a summary of Ajjay Kummar's work experience and qualifications. He has over 18 years of experience in administration, facilities management, procurement, and human resources. His skills include project management, budgeting, vendor management, facility management, transport management, and contract management. He holds a graduate degree from Delhi University and an MBA in finance from Sikkim Manipal University.

1. Ajjay Kummar
B-3-A / 212, Second Floor
Janakpuri, New Delhi – 110058
Mobile:+91-99711 03318/98685 03318
Akumar35@yahoo.com
Ajjay2401@gmail.com
18 Years’+ experience in Core Administration support services & Facilities with an eye on Services,
Quality and Cost to maintain a healthy balance between all Three, also have experience in Procurement &
Logistics
SYNOPSIS
• A result oriented professional with experience in Administration, Contract Management/Procurement Management
and Human Resources.
• Proficient in negotiations, and ensuring operational efficiencies
• Adept at co-ordination and managing the day-to-day operation
• Skilled in relationship management to build synergies
SKILLS & COMPETENCIES
Key skills: Supporting operations by Supervising staff, Planning, Organizing, implementation of administrative
systems, tracking budget expenses, staffing, quality management, managing processes, coaching and training,
communication processes, maintaining discipline, promoting process, improvement
Core Competencies: Real Estate, Project Management, Facility Management and Administration, Property
Selection, Cost Benefit Analysis, Team Management, Budgeting, Vendor Management, Security & House-Keeping,
Pest Control, Operation & Maintenance, Vendor/Internal Customer Query, Monthly Reports, Rental & Service
Agreement
Team Management: - Supervising staff, Planning, Organizing, coaching, communication processes,
maintaining discipline, Job Rotation, Job Enrichment, Empowerment, MIS, etc.
General Office Management: Manage and liaising facilities and infra-structure of office including
housekeeping staff, drivers, security guards and messengers. Supervise and manage office leave management system.

2. Manage and monitoring training program for the staff and keep staff updated with the new systems. Taking lead in other
administrative tasks like hiring new staff or giving warning to the non performing staff. Monitor and manage Filing &
documentation, Keeping records of Business Cards and Identity cards, Utility Payments, and Stationary
Corporate Travel Management:- Supervise& coordinating Implants ( Travel Systems, Kyoni,
American Express, Ria travel) for booking of tickets as per company’s policies, Providing VISA inquiry and processing
on time, Arrangement of Forex & Travel insurance , Issues 35 to 40 Tickets on an average domestic and international flights , etc.
Checking monthly bills of travel Implant prior forwarding to Finance section.
Guest House & Hotel booking:-For employees travelling to site on business travel, travelling to sites, transit and
training. Arranging and handling office workshops and meeting in-house as well off sites venues.
Transport Management:-Supervise and coordinate implants like (Travel Systems, Kyoni, Gill Taxi etc.)
Transport process adherence. Management of Transport Services for site with employees and routes. Performance management
for the vendors. Vendor Management for transportation services & including. Selection of vendors for administration and logistics.
Responsible for doing negotiation for longer service, no show data management. Following best practices for hiring vehicles in
Site & Corporate office, creating process and procedures and manage transporting system. Ensure proper checking is done on all
the cabs at departure area. Organizing transport for employees & routes on a daily basis. Ensuring timely arrival of cabs during
the shift. Manage and supervise pool of drivers and coordinating operations for smooth functioning of transport. Ensuring security
of female colleagues in night drop. Follow the system Journey Management Plan (JMP). To ensure presence during departure
time. Training was provided to the drives like Defensive Driving, Soft skill etc. Keeping track of routine monthly service of office
vehicles.
Facility Management: Supervising and Coordinating 10,500 sq feet area (two floors) for soft services (Housekeeping,
janitorial services, garden & lawn maintenance, Pest Control and Mail room). Managed outsource services like Factotum, A to Z,
CBRE, Group 4 etc.
Cafeteria Management, Canteen & Pantry Services :-Formation of Food Committee, Keeping
track of health & hygiene as per company’s QHSE standards, adequacy of refreshment in Pantry supplies, taking feedback from
staff on regularly basis.
Vendor & Purchase Management: - Updating of Vendor Data Base, Monitor Vendor performance, Vendor
Development, Data & Scenario Analysis, Processing of invoices timely, vendor bills payment, Vendor registration, etc. Issuing
service contracts and service orders for Goods.
Expatriate Management:-City orientation Program, Cultural Orientation Program, Relocation, Issuing Letter of
Invitation, Issuing Visa Letters to various foreign embassy for the staff, FRO appointments,
Liaisoning & Rapport Building with government Authorities and other
agencies:-Such as Labor office , MoH, Dept. of Economic Affairs and local police & RTO and FRO/ FRRO, MCD, BSES etc.
Budgeting:-Tracking budget expenses, travel, Professional fees, team building, routing office expenses like pantry and
stationery etc.
Inventory & Asset Management:-Tagging of Assets in Sites and Corporate office with the help of Asset
management team. Taking lead and manage inventory of office material and equipments, managing AMCs, insurance

3. and yearly auditing of materials and equipments
Contract Management:- Manage Third party vendors like facility management, catering services, transporters,
hotels, Man Power Supply company etc.
Event Management And Employee Welfare Activities :- Formation of Wellness committee to
organize team building Retreats, Team Lunch/ dinner, birthday celebration, conferences, annual parties & Sport days.
• Security & Safety Management:- Physical Security, Installation of CCTV, Access card system etc.
Introduction of Visitor Management System. Responsible for security of office like fire alarm system, training for security and time
to time arranging Mock drill of the same
Infrastructure and Space Management: - Actively involved in Office design & Lay out for any up gradation of
adding more space. Also managed and involved in setting up new offices within or outside the state.
Legal:-Providing full support and information to Company Lawyer and Company’s hired Lawyer in court cases.
Petty Cash Management:- Managing and supervising petty cash for the office through Office Assistant to meet day to
day expenses and make sure that expenditure report should submitted to the finance section on monthly basis
To coordinate, organize and attend Internal& External Audit:- Focal point for the Internal and
External Audit related to Admin Section
Programme Management: Abreast of development in corporate policies and practice- especially related to
Programme management, finance and contracting. Independently managing projects from the inception to the closure of projects.
Generalist HR: -
Hunt for the best talent for the organization, Joining formalities, Induction, Employee Retention, Control of Attrition rate, Exit
Interview, Full and Final, Attendance, Leave Management, Time Sheet Management, Assist in the defining and refining of the policies,
Performance management system, Training and development, Employee Relation, Posting and encoding of employees working
hours, printing STCE ’s time sheets, Provides counseling to staffs in respect of rights and responsibilities code of conduct and
difficulties associated with work and entitlements, Industrial relation, Grievances, Employee welfare, etc
Educational Qualification
 Graduation from Sri Aurobindo College, Delhi University (1989).
Organizations Name Period Designation
Oxfam India, New Delhi June 14 - March 16 Procurement & Admin Officer
Care India, New Delhi March 12 - June 14 Administrative Officer
Enable Health Society, New Delhi October 10 - March 12 HR and Admin Officer
Futures Group,New Delhi April 2008 - Sept 10 Admin Officer
DFID (Department for Int'l Development ) India, British High
Commission
May 97 - Jan 08 Assistant Programme Officer
Bemco Binladen Group, Jeddah, Saudi Arabia Jan 90 - Dec 95 Store Supervisor/Purchaser

4.  MBA in Finance from Sikkim Manipal University (2011)
Personal details
Father’s Name : Late Sh. Pramod Kumar
Sex : Male.
Passport Status : : Passport number – Z2068875.
Date of Expiry – 27-07-2021.
Place of Issue – Delhi.
REFERENCE AVAILABL ON REQUEST