Gazala Momin is seeking a managerial role in general administration or facilities management. She has 10 years of experience managing teams, vendors, facilities, security, and more for various companies across India. Her roles have included handling administration, facilities management, vendor management, materials management, and security functions. She has a Master's in Business Administration and is currently working for an app service provider in Pune, where she handles administration and vendor verification.

1. GAZALA MOMINGAZALA MOMIN
+91 8087478622 (M)+91 8087478622 (M)
PUNEPUNE
Email:Email: gazalam.10@gmail.comgazalam.10@gmail.com
Seeking Managerial assignments in General Administration / Facilities
Management with a growth oriented organisation.
PROFFESSIONAL SYNOPSIS
A dynamic professional with 10 years of rich experience in General Administration,
Facilities Management, vendor Management,
 Team Management, Materials Management, Security Functions,
Housekeeping Vendor Management and Negotiation.
PROFFESSIONAL EXPERIENCEPROFFESSIONAL EXPERIENCE
Presently Associated with OKsir.com app service provider Pan India.Presently Associated with OKsir.com app service provider Pan India.
Handling Administration for Pune OfficeHandling Administration for Pune Office
Log in and verification of vendors -- From 21 May 2015 till dateLog in and verification of vendors -- From 21 May 2015 till date
Associated with [Tata Communications] as Supervisor Facilities PAN IndiaAssociated with [Tata Communications] as Supervisor Facilities PAN India
Since Oct-2012 till Dec 2014Since Oct-2012 till Dec 2014
Role: Supervisor-Facilities Help Desk Pan IndiaRole: Supervisor-Facilities Help Desk Pan India
― Managing the Facility/Administration of whole Pan India TCL branches
― Jan’12 – Sep’12:– Sep’12: New Patel PharmaceuticalsNew Patel Pharmaceuticals
Role:Role: Assistant ManagerAssistant Manager -Administration/Facilities-Administration/Facilities
― OCT - Dec 2012:: Steria IndiaSteria India
Role: Facilities Administrator -Administration/FacilitiesRole: Facilities Administrator -Administration/Facilities
― Jul 2007 – Sep 2010:l 2007 – Sep 2010: Caprice EximCaprice Exim
Role: Assistant -Administration/FacilitiesRole: Assistant -Administration/Facilities
― Jul 2007 - Sep 2010: Hutchinson 3 Global Services: Hutchinson 3 Global Services
Role: Assistant -Administration/FacilitiesRole: Assistant -Administration/Facilities
― Feb 2006 – Jun 2007:: HOV ServicesHOV Services
Role: Assistant -Administration/FacilitiesRole: Assistant -Administration/Facilities
CORE COMPETENCIESCORE COMPETENCIES
General AdministrationGeneral Administration

2. ― Adept in general administrative activities, personnel management, policy implementation and
facilities management across the organisation.
― Taking Care of day to day entire Office routine, Managing Stationary, Office Automation, Asset
Management, Negotiations with vendors, managing facilities provided for running of Office,
Housekeeping, Security, Reception / Front Desk , Office Boys, Pantry & Catering Services,
Maintenance, Landscaping, Annual maintenance contracts, Liaison with Govt. and other
Officials. Maintaining and filing all documents and correspondence. Maintaining complete
discipline in the office. Monitoring Safety and Hygiene where ever required.
― Interact with Clients entities/Businesses to understand their expansion plans and space
requirements and provide strategic inputs for optimum space planning and avoid ad hoc
premises expansion.
― Ensuring optimum and effective utilisation of funds in providing congenial work environment
and basic amenities in the work premises.
― Managing the facility entailing Fax, Fire Equipment’s, Taxi, Courier Service, Hotel Booking /
Rail Reservation and other related customer issues.
― Making proper arrangements for Employee Engagements, Flowers, Monthly Awards,
Appreciation Certificates and Coupons from the leading Hotels.
― Create a management information system (MIS) that provides information which is needed to
manage organization efficiently and effectively
generate & maintain relevant MIS/documentation on weekly, monthly, quarterly, and half
yearly and annual basis for the management.
FacilitiesFacilities ManagementManagement
― Handling complete Facilities & infrastructure set up involving Workstations, Cafeteria, Offices,
Conference, training facilities, interior & exterior building maintenance, safety & security,
repairs & maintenance ect.
― Maintenance of office equipments like Xerox, Fax, Computers, Printers, Telephone
Instruments etc.
― Preparing and monitoring Service Level Agreements, managing Annual Maintenance Contracts
pertaining to upkeep of office facilities, equipment and ensuring compliance with the terms of
the contracts.
― Ensuring security systems viz; access control systems for firm members, contractual staff &
visitors to the premises and material movement. Managing high standards in areas of
housekeeping management, ensure shortest turnaround time to deal with equipment
downtime, repairs & maintenance
― Interfacing with external regulatory authorities, legal, police, electricity departments,
telephone department and other government authorities.
Developing and managing travel team and ensured cost effective travel programs
― Co-ordinating landscape maintenance, transport, cafeteria, housekeeping & janitorial, fire-
fighting, horticulture activities in the organisation.
Project ManagementProject Management

3. ― Co-ordinating for and scrutinizing the legal documents of the property in consideration, for
opening up of the offices, in association with legal advisors.
― Identifying suitable commercial properties, negotiating best rates, terms and conditions.
Developing and maintaining team of lawyers for verification of property, drafting of lease deed
and registration. Co-ordinating for processing & execution of lease deeds.
― Analysing & identifying requirements w.r.t. infrastructure and facilities for the new offices and
co-ordinating with the architects for design and execution of the interior projects. Reviewing
and providing inputs on design and working details of new projects. Defining and reviewing
budgetary estimates for execution received from the architect
― Monitoring, reporting & discussing project status, ensuring quality standards of deliverables
are maintained. Ensuring completion of the project within the stipulated time & budget
― Developing long-term partnerships with suppliers; managing day-to-day supplier performance
to ensure meeting of service, cost, delivery and quality norms.
TRANSPORT / VENDOR & HOSPITALITY MANAGEMENT:TRANSPORT / VENDOR & HOSPITALITY MANAGEMENT:
― Always given prompt service with regards to booking the Train/Air/Bus/Cab through identified
agency & conference bookings whenever required.
― Involves systematic planning on how to make sure that the routes that have been done by
the coordinator that would help an employee in reaching office and home within a stipulated
period of time and also make sure that the vehicles are in good condition and is road safe.
Resolving day to transport issues etc.
― Supervision of guest accommodation.
― Travel help desk on receipt of representative request & superior’s approval.
― Conference arrangements for employee training program
― Look for the new vendors (which is cost effective) Expenditure previously incurred compared
to present expenditure on same goods/services
― Handling different kind of vendors dealing with Administrational requirements as well as
Facilities related requirements and making sure of the deliverables to extract from the
vendors on time to fulfil company requirement
 Engaged in the expansion of office infrastructure entailing selection of vendors, awarding the
contract to real estate consultant firms and handling the office purchase.
 Ensuring procurement & maintenance of stationary, furniture, consumables and Electrical.
 Ensuring optimum inventory levels for achieving cost savings without hampering the production
process and preparing reports for the same.
 Liaison with govt. and regulatory bodies for obtaining necessary sanctions/approvals and
ensuring smooth working conditions in the premises.
 Coordinating with external agencies for negotiating and executing Annual Maintenance
Contracts (AMC’s) for maintenance of office infrastructure.

4. Team ManagementTeam Management
― Directing, leading and motivating workforce; imparting continuous on job training for
accomplishing greater operational effectiveness/ efficiency.
― Working on succession planning of the workforce, shift management activities, appraising the
member’s performance & providing feedback.
― Building and managing a team including recruitment, appraisals, developing and providing
training to team members.
― Providing direction to the team, developing performance standards & and motivating towards
accomplishments of targets.
― Setting up KRA's for the team members in consultation with the senior management. Ensuring
clarity in the objectives of their profiles and achievability.
ACADEMICS
 Master of Business Administration (NIMS) from MUMBAI University - 2008.
PERSONAL DETAILS
 Marital Status : Married
 Residential Address : Pune, Maharashtra