With most of your business technology services now moved into the cloud, your traditional content management systems are still confined to on-premise repositories, creating costly content silos and minimizing business value; it doesn't have to be. Join this session to discover how AMTECK delivered a simpler, more powerful approach with cloud-based content management platforms. By using the cloud to deliver content services to users, partners, and customers on any device, organizations can provide the maximum benefit to accelerating collaboration and business processes while better controlling your sensitive content. Learn about the current state of Information Management in AIIM’s latest report: http://info.aiim.org/2017-state-of-information-management

1. Embrace the Cloud,
Unleash your
Productivity
A story of growth and innovation
with content management
Drew Phillips | Director of IT, Amteck

2. A little about Amteck
40 years
700+ employees
4 Offices
$105M…and rising
35 – 45 current long term projects
National Design/Build Electrical –
Technology – Service Contractor

3. A little about me
Started with Amteck 11+ years ago
MCSE certified (2000)
Backup/recovery background
Huge UK basketball fan!! Go Big Blue!!

4. Business Applications & Reporting
Time & Attendance Payroll Human Resources Finance & Accounting
Project Mgmt. Intranet Lead Tracking Sales Reporting
Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting
Change Orders Estimating CAD Operational Reporting
Virtualization Telephony Internet / WAN Storage
Core Infrastructure
Servers Email Backup / Storage Fault Tolerance
Packaged
Disparate applications
No interconnectivity
Manual processes
Customization = Cost
Tons of data
Limited analytics
Custom Packaged + Custom
Our data environment is complex

5. Customization = cost
Tons of data
Limited analytics
External collaboration difficult
No easy access to information
Manual processes
Remote users hindered
Department sharing isolated
to physical offices
For End-users And IT
Creating productivity challenges

6. Ease of implementation and transition
Mobile access to data anytime anywhere
Automatic updates of server and software
User centric external collaboration
Reduced need for customization
Simplify IT
Central location of data
Provide scalability
Our content strategy became a cloud strategy

7. Initial evaluation contenders
Management and
security and features
OneDrive inconsistent
availability and flexibility
Ruled out
Newly entered the
Enterprise/Business space
Similar to SharePoint
along with it’s limitations
Ruled out

8. End-user security
Centralized admin control
Governance and legal Holds
Flexibility – preview file prior to opening it
Open APIs – to integrate with ERP system and O365
Team collaboration and Workflow
for content management

9. Retention management optimization
Field capture application
FTP replacement
How we’re using Box
PC Backup

10. Moved process from physical
storage to digital retention
10 year retention policy
on drawings
How we’re using Box
Retention management optimization
Field capture application
FTP replacement
PC Backup

11. FTP file replaced with Box folder
Files/Folders can be set to expire
Download statistics per each file
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization

12. Documents from field easily
uploaded to Box with Capture
No more need for
scanners on job sites
Does not take up space
on the users phone
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization

13. My Documents and Desktop
files migrated to Box
Use Box Sync to create
local copy
How we’re using Box
Field capture application
FTP replacement
PC Backup
Retention management optimization

14. Realizing hard and soft benefits
after the implementation
Infrastructure
By rationalizing infrastructure,
Amteck is able to strategically
re-assign IT resources
and budgets.
Risk
By consolidating content on a
single cloud platform with
security & governance, we
protect content & reduce the
burden of eDiscovery.
Productivity
By accelerating communication
flows and improving access,
Amteck is able to realize
efficiencies and derive
measurable value across most
internal and external processes.

15. Risk
By consolidating content on a
single cloud platform with
security & governance, we
protect content & reduce the
burden of eDiscovery.
Productivity
By accelerating communication
flows and improving access,
Amteck is able to realize
efficiencies and derive
measurable value across most
internal and external processes.
Infrastructure
Year 1: Breakeven
Annual Recurring Savings: $100k
With IT rationalization the hard realized benefit

16. Jan 2018
XG of Data Migration
(All Job related data
Feb 2017
500GB of Data Migration
(All non-Job related data)
Dec 2016
Soft Deployment
Feb 2017
Company Rollout
Through 2018
IT Deprecation,
SharePoint, NAS, Etc.
Jun 2017
ERP Implementation
& Box Integration
Next steps and future plans with Box

18. Box ERP Accubid
Business Applications & Reporting
Time & Attendance Payroll Human Resources Finance & Accounting
Project Mgmt. Intranet Lead Tracking Sales Reporting
Document Mgmt Scheduling Inventory / Tool Mgmt Financial Reporting
Accubid Change Order Estimating Accubid Pro/Enterprise CAD AutoDesk Revit/CAD Operational Reporting
Office 365
Future: new and improved environment

19. Lessons learned

20. Thank you!
Drew Phillips
Dphillips@Amteck.com