This document provides an overview of posting transactions to general and subsidiary ledgers. It defines key terms like subsidiary ledger, accounts payable ledger, and controlling account. It also provides examples of how to post transactions to the general ledger, accounts payable ledger, and accounts receivable ledger. Specifically, it shows how to record debits, credits, balances, and journal references in the appropriate ledgers. It concludes with a discussion of proving the accounts payable and accounts receivable ledgers using schedules of accounts.

1. Accounting IAccounting I
Chapter 12 – Posting to
General & Subsidiary
Ledgers

2. TTERMS REVIEWERMS REVIEW
subsidiary ledger
accounts payable ledger
accounts receivable ledger
controlling account
Lesson 12-1, page 279Lesson 12-1, page 279

3. TTERMS REVIEWERMS REVIEW
Subsidiary LedgerSubsidiary Ledger
A ledger that is summarized in a
single general ledger account.
Lesson 12-1, page 274Lesson 12-1, page 274

4. TTERMS REVIEWERMS REVIEW
Accounts Payable LedgerAccounts Payable Ledger
A subsidiary ledger containing
only accounts for vendors from
whom items are purchased or
bought on account.
Lesson 12-1, page 274Lesson 12-1, page 274

5. TTERMS REVIEWERMS REVIEW
Accounts Receivable LedgerAccounts Receivable Ledger
A subsidiary ledger containing
only accounts for charge
customers.
Lesson 12-1, page 274Lesson 12-1, page 274

6. TTERMS REVIEWERMS REVIEW
Controlling AccountControlling Account
An account in a general ledger
that summarizes all accounts in a
subsidiary ledger.
Lesson 12-1, page 274Lesson 12-1, page 274

7. POSTING A JOURNAL’S GENERAL AMOUNTPOSTING A JOURNAL’S GENERAL AMOUNT
COLUMNSCOLUMNS
3. Write the debit amount.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Write the general ledger account number in
the Post. Ref. column of the journal.
1 2
4
5
3
Lesson 12-1, page 276Lesson 12-1, page 276

8. POSTING A JOURNAL’S SPECIAL AMOUNT COLUMNSPOSTING A JOURNAL’S SPECIAL AMOUNT COLUMNS
3. Write the Cash Credit column total.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Return to the journal and write the general ledger account
number in parentheses below the Cash Credit column total.
1
2
3
4
5
Lesson 12-1, page 277Lesson 12-1, page 277

9. RULES FOR POSTING A JOURNAL’S COLUMNRULES FOR POSTING A JOURNAL’S COLUMN
TOTALSTOTALS
General amount
column totals ARE
NOT posted
Special amount
column totals
ARE posted
Lesson 12-1, page 278Lesson 12-1, page 278

10. STARTING A NEW PAGE FOR AN ACCOUNT IN ASTARTING A NEW PAGE FOR AN ACCOUNT IN A
GENERAL LEDGERGENERAL LEDGER
5
1
3
4
2
3. Write the date.
1. Write the account title.
5. Place a check mark in the Post. Ref. column.
2. Write the account number.
6. Write the account balance.
6
4. Write Balance.
Lesson 12-1, page 278Lesson 12-1, page 278

11. Work Together &Work Together &
On Your Own –On Your Own –
Page 279Page 279

12. ACCOUNTS PAYABLE LEDGER AND GENERALACCOUNTS PAYABLE LEDGER AND GENERAL
LEDGER CONTROLLING ACCOUNTLEDGER CONTROLLING ACCOUNT
Lesson 12-2, page 280Lesson 12-2, page 280

13. OPENING ACCOUNTS PAYABLE LEDGER FORMSOPENING ACCOUNTS PAYABLE LEDGER FORMS
Lesson 12-2, page 281Lesson 12-2, page 281
1. Vendor Name 2. Vendor Number
1 2

14. POSTING A CREDIT TO AN ACCOUNTS PAYABLEPOSTING A CREDIT TO AN ACCOUNTS PAYABLE
LEDGERLEDGER
Lesson 12-2, page 282Lesson 12-2, page 282
1 2
3
4
5
3. Write the credit amount.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Write the vendor number.

15. POSTING A DEBIT TO AN ACCOUNTS PAYABLEPOSTING A DEBIT TO AN ACCOUNTS PAYABLE
LEDGERLEDGER
Lesson 12-2, page 283Lesson 12-2, page 283
1 2
3
4
5
3. Write the debit amount.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Write the vendor number.

16. STARTING A NEW PAGE FOR A VENDOR IN ANSTARTING A NEW PAGE FOR A VENDOR IN AN
ACCOUNTS PAYABLE LEDGERACCOUNTS PAYABLE LEDGER
Lesson 12-2, page 283Lesson 12-2, page 283
5
1
3
4
2
3. Write the date.
1. Write the vendor name.
5. Place a check mark in the Post. Ref. column.
2. Write the vendor number.
6. Write the account balance.
6
4. Write Balance.

17. COMPLETED ACCOUNTS PAYABLE LEDGERCOMPLETED ACCOUNTS PAYABLE LEDGER
Lesson 12-2, page 284Lesson 12-2, page 284

18. Work Together &Work Together &
On Your Own –On Your Own –
Page 285Page 285

19. ACCOUNTS RECEIVABLE LEDGER AND GENERALACCOUNTS RECEIVABLE LEDGER AND GENERAL
LEDGER CONTROLLING ACCOUNTLEDGER CONTROLLING ACCOUNT
Lesson 12-3, page 286Lesson 12-3, page 286

20. OPENING ACCOUNTS RECEIVABLE LEDGER FORMSOPENING ACCOUNTS RECEIVABLE LEDGER FORMS
1. Customer Name 2. Customer Number
1 2
Lesson 12-3, page 287Lesson 12-3, page 287

21. POSTING A DEBIT TO AN ACCOUNTS RECEIVABLEPOSTING A DEBIT TO AN ACCOUNTS RECEIVABLE
LEDGERLEDGER
Lesson 12-3, page 288Lesson 12-3, page 288
1 2
3
4
5
3. Write the debit amount.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Write the customer number.

22. POSTING A CREDIT TO AN ACCOUNTS RECEIVABLEPOSTING A CREDIT TO AN ACCOUNTS RECEIVABLE
LEDGERLEDGER
Lesson 12-3, page 289Lesson 12-3, page 289
1 2
3
4
5
3. Write the credit amount.
1. Write the date.
4. Calculate and write the new account balance.
2. Write the journal page number.
5. Write the customer number.

23. COMPLETED ACCOUNTS RECEIVABLE LEDGERCOMPLETED ACCOUNTS RECEIVABLE LEDGER
Lesson 12-3, page 290Lesson 12-3, page 290

24. Work Together &Work Together &
On Your Own –On Your Own –
Page 291Page 291

25. TTERMS REVIEWERMS REVIEW
schedule of accounts payable
schedule of accounts receivable
Lesson 12-4, page 294Lesson 12-4, page 294

26. TTERMS REVIEWERMS REVIEW
Schedule of Accounts PayableSchedule of Accounts Payable
A listing of vendor accounts,
account balances, and total
amount due all vendors.
Lesson 12-4, page 292Lesson 12-4, page 292

27. TTERMS REVIEWERMS REVIEW
Schedule of Accounts ReceivableSchedule of Accounts Receivable
A listing of customer accounts,
account balances, and total
amount due from all customers.
Lesson 12-4, page 293Lesson 12-4, page 293

28. PROVING THE ACCOUNTS PAYABLE LEDGERPROVING THE ACCOUNTS PAYABLE LEDGER
Lesson 12-4, page 292Lesson 12-4, page 292

29. PROVING THE ACCOUNTS RECEIVABLE LEDGERPROVING THE ACCOUNTS RECEIVABLE LEDGER
Lesson 12-4, page 293Lesson 12-4, page 293

30. Work Together &Work Together &
On Your Own –On Your Own –
Page 294Page 294