The document provides an introduction to queries in Microsoft Access. It discusses:
1. Sorting records in ascending or descending alphabetical or numerical order.
2. Finding data in tables using search tools like Find and wildcards.
3. Filtering records by selection, using a filter form, or an advanced filter to group records by common fields.
4. Creating simple queries using the query wizard or design view to combine data from multiple tables.
Excel's Find and Replace feature allows users to search for and optionally replace text or values in a worksheet. The document provides step-by-step instructions for using Find and Replace to locate or replace data, including specifying search options like match case or entire cell contents. Wildcards like ? and * can be used to search for partial matches, and the Replace function allows replacing found data throughout the worksheet.
The document discusses how to create lists of records in Millennium's report generator. It allows combining data from different record types and searching for specific field values. Lists are stored in review files that contain record numbers, not full records. Review files can be used to display, print, or export matching records. Examples of common circulation lists include patrons owing money, items on hold, and new student records. The steps provided go through selecting an empty review file, performing a boolean search, and exporting matching records to a text file.
Zotero is a free citation management system that allows users to capture citations from websites, store files like PDFs and images, take notes, and cite sources in Word and OpenOffice. It supports syncing across computers and has connectors for Firefox, Chrome, and Safari browsers. This document provides instructions on installing Zotero, building a Zotero library by importing citations from databases or adding manually, and citing sources within Word documents. It also covers moving and backing up Zotero libraries and importing records from EndNote into Zotero.
This document provides keyboard shortcuts for navigating and using Microsoft Word 2013. It includes shortcuts for:
1. Navigating between windows, documents, dialog boxes, and sections within the help document.
2. Performing common commands like copying text, printing, searching, and expanding/collapsing sections.
3. Accessing the ribbon tabs and commands using keyboard shortcuts like Alt+letter to bypass the mouse. Detailed shortcuts are provided for working with text, formatting, objects, and other Word features.
This document provides an overview of the Excel interface and basic functions. It introduces the Backstage view, Quick Access toolbar, and Ribbon. It describes how to navigate and select cells, enter and format cell content, insert and delete rows and columns, copy and paste data, and print worksheets. The document also explains how to wrap text, merge cells, set print areas, fit worksheets to pages, and insert breaks.
The document discusses working with tables in Microsoft Access, including creating tables, defining field properties, setting primary keys, editing table structures, entering and sorting data. It covers the different views of tables - Datasheet view for working with data and Design view for structuring tables. Key fields, data types, and switching between views are explained. Career options in database administration are also mentioned.
The document provides a quick reference guide for Excel 2007, summarizing key functions and shortcuts for file management, editing cells, formatting text and cells, working with formulas and functions, creating charts, and managing worksheets and workbooks. It outlines essential tools and commands for opening, saving, printing, formatting, editing cells and cell contents, inserting formulas and functions, adding borders and shading, and protecting or sharing workbooks.
Excel's Find and Replace feature allows users to search for and optionally replace text or values in a worksheet. The document provides step-by-step instructions for using Find and Replace to locate or replace data, including specifying search options like match case or entire cell contents. Wildcards like ? and * can be used to search for partial matches, and the Replace function allows replacing found data throughout the worksheet.
The document discusses how to create lists of records in Millennium's report generator. It allows combining data from different record types and searching for specific field values. Lists are stored in review files that contain record numbers, not full records. Review files can be used to display, print, or export matching records. Examples of common circulation lists include patrons owing money, items on hold, and new student records. The steps provided go through selecting an empty review file, performing a boolean search, and exporting matching records to a text file.
Zotero is a free citation management system that allows users to capture citations from websites, store files like PDFs and images, take notes, and cite sources in Word and OpenOffice. It supports syncing across computers and has connectors for Firefox, Chrome, and Safari browsers. This document provides instructions on installing Zotero, building a Zotero library by importing citations from databases or adding manually, and citing sources within Word documents. It also covers moving and backing up Zotero libraries and importing records from EndNote into Zotero.
This document provides keyboard shortcuts for navigating and using Microsoft Word 2013. It includes shortcuts for:
1. Navigating between windows, documents, dialog boxes, and sections within the help document.
2. Performing common commands like copying text, printing, searching, and expanding/collapsing sections.
3. Accessing the ribbon tabs and commands using keyboard shortcuts like Alt+letter to bypass the mouse. Detailed shortcuts are provided for working with text, formatting, objects, and other Word features.
This document provides an overview of the Excel interface and basic functions. It introduces the Backstage view, Quick Access toolbar, and Ribbon. It describes how to navigate and select cells, enter and format cell content, insert and delete rows and columns, copy and paste data, and print worksheets. The document also explains how to wrap text, merge cells, set print areas, fit worksheets to pages, and insert breaks.
The document discusses working with tables in Microsoft Access, including creating tables, defining field properties, setting primary keys, editing table structures, entering and sorting data. It covers the different views of tables - Datasheet view for working with data and Design view for structuring tables. Key fields, data types, and switching between views are explained. Career options in database administration are also mentioned.
The document provides a quick reference guide for Excel 2007, summarizing key functions and shortcuts for file management, editing cells, formatting text and cells, working with formulas and functions, creating charts, and managing worksheets and workbooks. It outlines essential tools and commands for opening, saving, printing, formatting, editing cells and cell contents, inserting formulas and functions, adding borders and shading, and protecting or sharing workbooks.
This document lists many shortcut keys for Microsoft Excel. It provides shortcuts for common commands like copy, paste, save, print, bold, italic, underline and more. Many shortcuts involve using Ctrl or Ctrl+letter combinations to perform formatting, editing, navigation and other spreadsheet functions without using the menu.
Here are the key points about entering volume field data for numbered volumes:
- Numbered volumes are publications with multiple volumes produced in the same year, each with their own binding.
- They will have one Bibliographic record with multiple item records attached, representing the different volumes.
- Check the 300 field of the Bib record - if it says "v." and no page count, it's a multi-volume publication.
- The correct format for the volume field in item records is:
v.#
Where # is the volume number. For example, v.1, v.2 etc.
- This identifies the specific volume being described by the item record.
- It
This document lists keyboard shortcuts for common commands in Microsoft Word. Some key combinations include:
Ctrl+B for bold, Ctrl+I for italic, Ctrl+C for copy, Ctrl+V for paste, Ctrl+Z for undo, Ctrl+X for cut, Ctrl+S for save, Ctrl+P for print, F1 for help, F3 to insert AutoText, Alt+F4 to close Word, and Ctrl+A to select all. Function keys like F2, F7, and F10 activate commands in the menu bar when pressed. Shift or Ctrl modifiers with function keys perform additional actions.
Sparklines allow small charts to be placed within worksheet cells to provide a visual representation of data trends. PivotTables in Excel 2010 have improved performance and new features like repeating labels. The new Slicer feature allows intuitive filtering of large amounts of data in PivotTables and PivotCharts. PowerPivot is a new add-in that provides powerful data analysis tools within Excel. Charts in Excel can now be created by selecting a chart type on the Insert tab rather than using the chart wizard. Basic chart customization options include moving charts to new sheets, changing names, layouts, styles, and adding titles and data labels.
This document provides an overview of key aspects of Microsoft Excel including:
- Excel is a widely used spreadsheet program that allows users to store, organize, and analyze information using workbooks, worksheets, and cells.
- The document reviews Excel interfaces such as the ribbon, toolbars, and shortcuts to help navigate and perform tasks more efficiently.
- Common functions and features like formulas, formatting, filtering, sorting, conditional formatting, and protecting sheets are described to understand how to manipulate and present data.
- Best practices for working with dates, times, and functions are covered to help properly store, display, and calculate dates and times in Excel.
This document provides an overview of the basic features and interface of Microsoft Excel, including how to open and save worksheets, customize Excel, modify worksheets by formatting cells and adding formulas and functions, and sort and filter data. It describes the main parts of the Excel interface such as the ribbon, formula bar, rows and columns, scroll bars, and sheet tabs. It also explains how to exit Excel.
This document provides an overview of the Home and File tabs in Microsoft Word 2007. It describes the various groups and options within the Home tab, including Clipboard, Font, Paragraph, Styles, and Editing. It lists the shortcut keys for common formatting and editing commands. It also outlines the main functions accessible through the File tab such as Save, Open, New, Print, and Exit.
The document discusses various formatting operations in Microsoft Word, including different ways to select text, line spacing shortcuts, text alignment shortcuts, adding horizontal lines, copying formatting between blocks of text, undoing multiple actions, and creating a basic automated table of contents. Some of the highlighted formatting techniques include using CTRL+click to select sentences, triple clicking to select paragraphs, and applying preset styles to automatically generate a table of contents.
Using Templates.
Quickly formatting the text.
Changing a documents Theme.
Inserting and Modifying pictures.
Adding WordArt Text.
What is a template? A template is a model that you use to create other documents.
Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.
This document provides an overview of key Excel concepts and functions across multiple pages. It covers topics such as the Excel interface, working with cells and sheets, formatting text, inserting rows and columns, sorting data, using shortcuts, creating pivot tables, freezing rows/columns, removing duplicates, making charts and bar graphs, printing sheets, and concludes by stating the importance of professional skills for career success.
This document provides instructions for using Microsoft Excel 2010. It covers how to open Excel, enter and format data, use formulas and functions to calculate totals, insert a column chart, apply themes and styles, and add a header and footer. The instructions culminate in saving the Excel worksheet as a file in the specified folder on the H: drive.
The Ribbon in Microsoft Excel 2010 organizes commands across several tabs including Home, Insert, Page Layout, Formulas, Data, Review, and View. The Home Tab contains formatting tools for text, cells, and basic spreadsheet elements. The Insert Tab is used to add pictures, clip art, headers and footers. The Page Layout Tab adjusts page margins and orientation. The Formulas Tab houses mathematical functions. The Data Tab facilitates sorting, filtering, analyzing and grouping large datasets. The Review Tab checks spelling, enables track changes and notes. The View Tab alters the document view with options like freezing panes and hiding cells.
The Quick Access toolbar provides quick access to commonly used commands like Save, Undo, and Redo. The title bar displays the active workbook name. The Ribbon contains tabs that display command groups and buttons to issue commands or access menus and dialog boxes. Microsoft Excel consists of worksheets containing rows and columns to enter data into cells referenced by their address like A1, E10. The formula bar displays the current cell address and contents. The status bar provides information about selected data. Arrows keys, page keys, and navigation features like the name box allow moving around the worksheet.
This document provides shortcuts for Excel. It is organized into sections for entering and editing data, formatting data, selecting cells and objects, moving and scrolling, printing, working with Pivot Tables, and more. Some key shortcuts include Ctrl + ; to enter the time, Ctrl + C to copy a selection, Ctrl + V to paste, and F2 to edit the active cell. Pivot Table shortcuts allow moving fields between the page, row, column, and data areas using Alt + P, R, C, or D respectively.
This document provides shortcuts for navigating, editing, formatting and working with Excel. It includes shortcuts for entering and editing cell data, working with formulas, selecting cells and ranges, formatting styles and numbers, cutting/copying/pasting, and moving between sheets and windows. Many shortcuts use common keys like Enter, Esc, Delete, arrow keys, Ctrl, Alt and Shift in combination for quick access to commands.
Microsoft Excel is a spreadsheet program that allows users to enter and organize data, perform calculations with formulas, and visualize data through charts and graphs. The document provides step-by-step instructions for basic Excel functions like opening, saving, editing cells, formatting text, inserting tables and charts, using formulas, and filtering and sorting data. Key functions covered include creating and working with multiple sheets, customizing toolbars, converting to PDF, and freezing panes.
The document describes various formatting and editing features in Microsoft Excel 2010. It discusses how to adjust cell widths and heights, format cells by changing number formats, alignment, fonts, borders, and fill colors. It also covers inserting and deleting rows and columns, sorting data, and advanced features like hiding and unhiding rows and columns.
Filter Data in Excel Services SharePoint 2010 - EPC GroupEPC Group
1. Filtering data in Excel Services allows users to display only rows that meet specified criteria, hiding irrelevant rows.
2. Filters can be applied to multiple columns additively, filtering the results of previous filters further.
3. Filters for text, numbers, dates and times can be created using comparison operators or by selecting values from a list. Wildcard characters can be used when filtering text.
Microsoft Office Excel 2003 Sorting And FilteringMarc Morgenstern
This document provides a training on sorting and filtering data in Microsoft Excel. It covers sorting data alphabetically or numerically, filtering data using basic criteria with AutoFilter or more complex criteria using Advanced Filters. Advanced Filters allow filtering by more than two criteria using AND and OR operators to combine criteria. The document demonstrates setting up criteria ranges and using Advanced Filters to filter a sales dataset by product, customer, and sales amount by quarter.
This document provides instructions for sorting and filtering data in Excel. It explains how to sort data in ascending or descending alphabetical order or by numeric value. The steps for sorting include selecting the cell in the column to sort, then selecting Sort A to Z or From Smallest to Largest. Filtering allows displaying only certain records by setting filter criteria. Subtotals can be added to summarize numeric fields based on groupings. External data can be connected and imported into Excel worksheets.
This document lists many shortcut keys for Microsoft Excel. It provides shortcuts for common commands like copy, paste, save, print, bold, italic, underline and more. Many shortcuts involve using Ctrl or Ctrl+letter combinations to perform formatting, editing, navigation and other spreadsheet functions without using the menu.
Here are the key points about entering volume field data for numbered volumes:
- Numbered volumes are publications with multiple volumes produced in the same year, each with their own binding.
- They will have one Bibliographic record with multiple item records attached, representing the different volumes.
- Check the 300 field of the Bib record - if it says "v." and no page count, it's a multi-volume publication.
- The correct format for the volume field in item records is:
v.#
Where # is the volume number. For example, v.1, v.2 etc.
- This identifies the specific volume being described by the item record.
- It
This document lists keyboard shortcuts for common commands in Microsoft Word. Some key combinations include:
Ctrl+B for bold, Ctrl+I for italic, Ctrl+C for copy, Ctrl+V for paste, Ctrl+Z for undo, Ctrl+X for cut, Ctrl+S for save, Ctrl+P for print, F1 for help, F3 to insert AutoText, Alt+F4 to close Word, and Ctrl+A to select all. Function keys like F2, F7, and F10 activate commands in the menu bar when pressed. Shift or Ctrl modifiers with function keys perform additional actions.
Sparklines allow small charts to be placed within worksheet cells to provide a visual representation of data trends. PivotTables in Excel 2010 have improved performance and new features like repeating labels. The new Slicer feature allows intuitive filtering of large amounts of data in PivotTables and PivotCharts. PowerPivot is a new add-in that provides powerful data analysis tools within Excel. Charts in Excel can now be created by selecting a chart type on the Insert tab rather than using the chart wizard. Basic chart customization options include moving charts to new sheets, changing names, layouts, styles, and adding titles and data labels.
This document provides an overview of key aspects of Microsoft Excel including:
- Excel is a widely used spreadsheet program that allows users to store, organize, and analyze information using workbooks, worksheets, and cells.
- The document reviews Excel interfaces such as the ribbon, toolbars, and shortcuts to help navigate and perform tasks more efficiently.
- Common functions and features like formulas, formatting, filtering, sorting, conditional formatting, and protecting sheets are described to understand how to manipulate and present data.
- Best practices for working with dates, times, and functions are covered to help properly store, display, and calculate dates and times in Excel.
This document provides an overview of the basic features and interface of Microsoft Excel, including how to open and save worksheets, customize Excel, modify worksheets by formatting cells and adding formulas and functions, and sort and filter data. It describes the main parts of the Excel interface such as the ribbon, formula bar, rows and columns, scroll bars, and sheet tabs. It also explains how to exit Excel.
This document provides an overview of the Home and File tabs in Microsoft Word 2007. It describes the various groups and options within the Home tab, including Clipboard, Font, Paragraph, Styles, and Editing. It lists the shortcut keys for common formatting and editing commands. It also outlines the main functions accessible through the File tab such as Save, Open, New, Print, and Exit.
The document discusses various formatting operations in Microsoft Word, including different ways to select text, line spacing shortcuts, text alignment shortcuts, adding horizontal lines, copying formatting between blocks of text, undoing multiple actions, and creating a basic automated table of contents. Some of the highlighted formatting techniques include using CTRL+click to select sentences, triple clicking to select paragraphs, and applying preset styles to automatically generate a table of contents.
Using Templates.
Quickly formatting the text.
Changing a documents Theme.
Inserting and Modifying pictures.
Adding WordArt Text.
What is a template? A template is a model that you use to create other documents.
Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as measurement units, language, the default printer, and toolbar and menu customization.
This document provides an overview of key Excel concepts and functions across multiple pages. It covers topics such as the Excel interface, working with cells and sheets, formatting text, inserting rows and columns, sorting data, using shortcuts, creating pivot tables, freezing rows/columns, removing duplicates, making charts and bar graphs, printing sheets, and concludes by stating the importance of professional skills for career success.
This document provides instructions for using Microsoft Excel 2010. It covers how to open Excel, enter and format data, use formulas and functions to calculate totals, insert a column chart, apply themes and styles, and add a header and footer. The instructions culminate in saving the Excel worksheet as a file in the specified folder on the H: drive.
The Ribbon in Microsoft Excel 2010 organizes commands across several tabs including Home, Insert, Page Layout, Formulas, Data, Review, and View. The Home Tab contains formatting tools for text, cells, and basic spreadsheet elements. The Insert Tab is used to add pictures, clip art, headers and footers. The Page Layout Tab adjusts page margins and orientation. The Formulas Tab houses mathematical functions. The Data Tab facilitates sorting, filtering, analyzing and grouping large datasets. The Review Tab checks spelling, enables track changes and notes. The View Tab alters the document view with options like freezing panes and hiding cells.
The Quick Access toolbar provides quick access to commonly used commands like Save, Undo, and Redo. The title bar displays the active workbook name. The Ribbon contains tabs that display command groups and buttons to issue commands or access menus and dialog boxes. Microsoft Excel consists of worksheets containing rows and columns to enter data into cells referenced by their address like A1, E10. The formula bar displays the current cell address and contents. The status bar provides information about selected data. Arrows keys, page keys, and navigation features like the name box allow moving around the worksheet.
This document provides shortcuts for Excel. It is organized into sections for entering and editing data, formatting data, selecting cells and objects, moving and scrolling, printing, working with Pivot Tables, and more. Some key shortcuts include Ctrl + ; to enter the time, Ctrl + C to copy a selection, Ctrl + V to paste, and F2 to edit the active cell. Pivot Table shortcuts allow moving fields between the page, row, column, and data areas using Alt + P, R, C, or D respectively.
This document provides shortcuts for navigating, editing, formatting and working with Excel. It includes shortcuts for entering and editing cell data, working with formulas, selecting cells and ranges, formatting styles and numbers, cutting/copying/pasting, and moving between sheets and windows. Many shortcuts use common keys like Enter, Esc, Delete, arrow keys, Ctrl, Alt and Shift in combination for quick access to commands.
Microsoft Excel is a spreadsheet program that allows users to enter and organize data, perform calculations with formulas, and visualize data through charts and graphs. The document provides step-by-step instructions for basic Excel functions like opening, saving, editing cells, formatting text, inserting tables and charts, using formulas, and filtering and sorting data. Key functions covered include creating and working with multiple sheets, customizing toolbars, converting to PDF, and freezing panes.
The document describes various formatting and editing features in Microsoft Excel 2010. It discusses how to adjust cell widths and heights, format cells by changing number formats, alignment, fonts, borders, and fill colors. It also covers inserting and deleting rows and columns, sorting data, and advanced features like hiding and unhiding rows and columns.
Filter Data in Excel Services SharePoint 2010 - EPC GroupEPC Group
1. Filtering data in Excel Services allows users to display only rows that meet specified criteria, hiding irrelevant rows.
2. Filters can be applied to multiple columns additively, filtering the results of previous filters further.
3. Filters for text, numbers, dates and times can be created using comparison operators or by selecting values from a list. Wildcard characters can be used when filtering text.
Microsoft Office Excel 2003 Sorting And FilteringMarc Morgenstern
This document provides a training on sorting and filtering data in Microsoft Excel. It covers sorting data alphabetically or numerically, filtering data using basic criteria with AutoFilter or more complex criteria using Advanced Filters. Advanced Filters allow filtering by more than two criteria using AND and OR operators to combine criteria. The document demonstrates setting up criteria ranges and using Advanced Filters to filter a sales dataset by product, customer, and sales amount by quarter.
This document provides instructions for sorting and filtering data in Excel. It explains how to sort data in ascending or descending alphabetical order or by numeric value. The steps for sorting include selecting the cell in the column to sort, then selecting Sort A to Z or From Smallest to Largest. Filtering allows displaying only certain records by setting filter criteria. Subtotals can be added to summarize numeric fields based on groupings. External data can be connected and imported into Excel worksheets.
This document provides instructions for creating various types of queries in Microsoft Access 2010, including select, update, parameter, and totals queries. It explains how to add and sort fields, apply filters and criteria, perform calculations, and summarize data. Key steps covered include adding tables to a query, specifying criteria ranges, creating calculated and concatenated fields, running action queries, and using parameters and joins. The practice assignment demonstrates how to build queries that pull donor data, calculate contribution totals and averages, and allow filtering by date range.
How to create lists in millennium july 2011nybglibrary
Millennium allows users to create lists from records in the catalog. Users can search and store bibliographic, check-in, item, order, or patron records. The document provides step-by-step instructions for constructing searches, saving records to a list, sorting the list, and exporting it as a text file for use in a spreadsheet. Fields available for searching vary depending on the record type selected. Authorization may be required to create lists.
Lesson 10 - Sorting , Grouping and Filtering Cellsguevarra_2000
This document discusses how to manipulate data in Excel spreadsheets through sorting, grouping, and filtering. It describes how to sort data alphabetically or numerically, perform multiple level sorts, group data using subtotals, collapse and expand groups, filter data using drop-down menus, and clear filters. The goal is to teach the reader how to most effectively analyze and work with large amounts of data through these data manipulation techniques.
Microsoft Access is a database management system from Microsoft that combines a relational database engine with graphical user interface tools. It allows users to create and manage databases, tables, queries, forms, and reports. Key features include adding, editing, organizing, and sharing data; creating tables in Datasheet or Design view; adding lookup fields; creating and using queries; setting table and field properties; filtering and sorting data; and importing or exporting data.
This document provides an overview and introduction to Microsoft Access 2007. It discusses what a database is and how Access allows users to create computerized databases. It describes the basic Access interface elements like the navigation pane, ribbon, and views. It also introduces some common Access objects like tables, queries, forms, reports, macros and modules. The second half of the document focuses on creating and working with tables, including adding fields, assigning data types, setting field properties, and creating lookup columns to relate tables.
1) Sorting allows you to reorder data alphabetically or numerically in Excel. Grouping uses subtotals to organize data into categories. Filtering temporarily hides rows to focus on specific data.
2) To sort, select a cell in the column to sort, click Sort & Filter, and choose a sorting option. To group, sort first then use Subtotal and select a grouping column and function. To filter, click the filter button and select or deselect rows under column headings.
3) The document provides step-by-step instructions for sorting, grouping, and filtering data in Excel, including sorting alphabetically or numerically, creating groups with subtotals, collapsing and expanding groups, filtering specific data, and
This document outlines an agenda for a 4-day intermediate Microsoft Excel training taking place from March 12-15 and March 20, 2015 at PIDAM University. The training will be facilitated by Said Abdi Hassan and cover topics such as conditional formatting, paste special, text to columns, removing duplicates, filtering, subtotals, grouping, freezing panes, and more. Each day is broken down into 4 sessions to comprehensively cover Excel functions and features.
Microsoft Access allows you to create tables, forms, reports, and queries. Tables store data, forms allow data entry, reports display information, and queries extract specific data. To create a table, select fields and data types. Forms are easier than tables for data entry and are created using the Form Wizard. Reports display information in a printable format and are generated using the Report Wizard. Filters hide unwanted records in tables. Queries extract data using criteria like fields, text, numbers, and dates. Relationships link related data across tables.
This document provides an overview of five key features in Excel for problem solving using lists and tables of data: Lists, Conditional Formatting, AutoFilter, Subtotals, and PivotTables. It describes how to create and sort lists, use conditional formatting to highlight important values, filter lists using AutoFilter, add subtotals to analyze lists, and build PivotTables and PivotCharts to summarize and manipulate large datasets. The document includes step-by-step instructions for using each of these features in Excel.
This document provides instructions for completing Microsoft Access exercises for a BTT course. It guides the user through setting up a database in Access, creating a table, entering data, creating a query to calculate payroll amounts, creating a form to view data, and creating a report to summarize payroll information. The instructions demonstrate fundamental database concepts and how to perform common tasks in Access like filtering records, sorting data, and generating summaries and calculations.
The document provides an introduction to tables in Microsoft Access. It explains that tables are used to store all data in a database and discusses how to create a sample music collection database using the database wizard. It also covers how to start with a blank database and manually create tables, fields, and records without using the wizard. Relationships between tables are introduced. [/SUMMARY]
The document provides an introduction to tables in Microsoft Access. It explains that tables are used to store all data in a database and discusses how to create a sample music collection database using the database wizard. It also covers how to start with a blank database and manually create tables, fields, and records without using the wizard. Relationships between tables are introduced. [END SUMMARY]
This document provides an overview of using a database program called Information Magic. It discusses what a database is, the benefits of using a computer database, and some key terms like fields, records, and files. It then explains how to perform common tasks in Information Magic like loading and viewing an existing file, searching, sorting, creating graphs, and printing records. Examples of databases that could be created for classroom use are also provided.
This document provides instructions for using the Siebel CRM application. It begins with an overview of Siebel, explaining that it is a CRM system owned by Oracle. It then provides step-by-step instructions for accessing Siebel, logging in, navigating the interface, running queries to find information, customizing the interface and preferences, and working with common record types like accounts, contacts, and opportunities. The document also includes a glossary of Siebel terminology and lists of keyboard shortcuts.
Filters are a powerful tool in Excel that can help you quickly organize and analyze large data sets. With filters, you can easily find the information you need without having to manually search through thousands of rows of data. In this blog post, we’ll discuss how to use filters in Excel so that you can take advantage of their many benefits.
This document outlines the weekly objectives, activities, and assignments for a Year 8 ICT class over the 2012-2013 school year. It covers a range of topics including e-safety, logo design, word processing, spreadsheets, databases, programming with Scratch and Alice, animation, and evaluation. Students will create projects such as movies, business cards, flyers, letters, databases, spreadsheets, Scratch games, Alice animations and more. They will also learn skills for ebooks and presentations. The class will be assessed through project and assignment completion as well as self and peer evaluations.
This interactive ebook allows the reader to choose their own adventure in a park setting, making choices that direct the story such as whether to go down the slide head or feet first, whether to feed or put a rabbit in a tree, and seeing the consequences of their choices such as falling and needing an ambulance or feeding the rabbit and having it grow giant.
The document describes how to use the Lookup Wizard in Access to create a table field that allows users to select from a predefined list of values for that field. Specifically, it shows how to create a Client table with a Title field that has a lookup of common titles like Mr, Mrs, Miss, etc. The steps are to: 1) Create the table and fields, 2) Set the Title field type to Lookup Wizard, 3) Enter the list of title values, 4) Save the table, and 5) View the results with the Title field displaying a dropdown of the allowed titles.
This document provides instructions for creating an archive table, queries, and form in Microsoft Access to manage client appointments and billing. The steps include:
1. Creating an archive table and query to archive completed client appointment records.
2. Creating a delete query to remove archived records from the original table.
3. Creating a query to calculate the total bill for each client by summing costs.
4. Designing a form with combo boxes to select client, staff, and treatment from lookup tables, and display the current date. The form allows booking and saving appointments.
5. Adding buttons to save, add/print, and close the appointment booking form.
This document provides guidance on developing advanced skills in Microsoft Access. It outlines tasks to create tables, relationships, enter data, and build queries to manage appointments and prevent double bookings at a beauty spa. The tasks include creating validation rules, indexes, input masks, and relationships between tables to schedule appointments while avoiding conflicts. Queries are designed to find existing appointments on given dates, delete those dates from available slots, and archive old appointment records.
This document provides instructions for setting a password on an Access database to prevent unauthorized access. It notes that if the password is forgotten, the database cannot be accessed again, so a backup copy should be made first. The steps are to open the database exclusively, select Tools > Security > Set Database Password, enter a password and verify it, then close and reopen the database to be prompted for the password on opening.
Macros allow automating common tasks in Microsoft Access. A macro is a set of actions that perform operations like opening forms or printing reports. For example, a macro can print a report when a user clicks a command button. Macros contain actions like applying filters, finding records, opening/closing objects, and displaying updated data. Command buttons can be created manually or using a wizard to perform tasks like finding, printing, or saving records with a single click.
Using consistent naming conventions makes creating and maintaining a database easier and can earn extra marks on projects. The document lists the Leszynskil/Reddick naming conventions, which specify prefixes like "tbl" for tables, "qry" for queries, and "frm" for forms. Adhering to these or other naming conventions helps organize a database and clarify the purpose or type of different objects. More details on naming conventions can be found in the referenced book "Successful ICT Projects in Access".
The document provides an introduction to queries in Microsoft Access. It discusses:
1. Sorting records in ascending or descending alphabetical or numerical order.
2. Finding data in tables using search tools like Find and wildcards.
3. Filtering records by selection, using a filter form, or an advanced filter to group records by common fields.
4. Creating simple queries using the query wizard or design view to combine data from multiple tables.
The document provides instructions on creating and formatting reports in Microsoft Access. It discusses using the AutoReport feature to quickly generate basic columnar and tabular reports from tables and queries. It also covers more advanced report creation using the Report Wizard, adding charts, formatting text boxes and sections, and using lines and borders to visually separate report elements. The overall document provides a tutorial on the various reporting tools and features in Access.
This document discusses steps to customize a Microsoft Access database for use as an application. It describes hiding unnecessary menu options, adding help text and tooltips, setting a startup form, creating a switchboard form for navigation, and adding security features like encryption and user permissions. Finally, it covers publishing the database or forms to the web by saving objects as static HTML files or dynamic web applications.
Forms allow users to enter and view data in a structured layout. Microsoft Access allows users to create forms automatically using AutoForms or with more flexibility using the Form Wizard. Forms improve over paper forms by allowing editing in Design View, supporting different user needs with multiple forms, and automatically using relationships between tables.
The document discusses various types of controls for ensuring accurate data processing, including validation checks, batch controls, and verification. It also distinguishes between valid data that adheres to predefined rules and accurate data that reflects real-world information. Key controls involve checking for missing or invalid entries, performing calculations to detect errors, and entering data twice to verify accuracy.
The document describes the process of normalizing a database about projects and employees. It starts with a single table that has repeating groups and other issues. Through removing redundant data and splitting into multiple tables based on dependencies, it normalizes the data into third normal form with three tables: a projects table, employees table, and rates table. This reduces data redundancy and inconsistency while making the database structure more efficient and queries easier.
This document provides instructions for inserting a calendar and text box into an Access form, and writing VBA code to update the text box with the date selected in the calendar. It explains how to add the controls to the form, name them, and write the code "Me!textbox=calendar" in the calendar's OnClick event to transfer the date value. When this code is added and the form is in view mode, clicking dates in the calendar will automatically update the associated text box.
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Executive Directors Chat Leveraging AI for Diversity, Equity, and InclusionTechSoup
Let’s explore the intersection of technology and equity in the final session of our DEI series. Discover how AI tools, like ChatGPT, can be used to support and enhance your nonprofit's DEI initiatives. Participants will gain insights into practical AI applications and get tips for leveraging technology to advance their DEI goals.
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Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
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This presentation includes basic of PCOS their pathology and treatment and also Ayurveda correlation of PCOS and Ayurvedic line of treatment mentioned in classics.
1. Introduction to Microsoft Access
Part 2 – Queries
One of the main reasons why computerised databases are useful is their ability to find
the information what you want quickly.
1. Sorting
Sorting simply puts the records in a sensible order.
1. Click in the Field you want to Sort
2. Either use the two buttons on the toolbar or select Sort from the Records menu.
You need to select either Sort Ascending or Sort Descending.
Sort Ascending sorts alphabetically from A-Z or numerically from smallest to
largest.
Sort Descending sorts reverse-alphabetically from Z-A or numerically from largest to
smallest.
Your Task
A limitation of the Sort function is when you have letters mixed with numbers. Try
entering these addresses into a table. Use the Sort function and record what happens:
12 Bond Street
24 Regent Street
36 Ashford Road
345 Benfleet Road
140 Ash Avenue
15 York Road
16 Market Street
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2. 2. Finding Data in Tables
1. Start by entering some more data into the Artists table, as follows:
2. The simplest find of all is to click in a column and press CTRL+F (alternatively,
select FIND from the EDIT menu.
3. Enter some text to search
for and click Find First
4. By default, Access searches only in the field you clicked in before you started the
Find. Untick the Search only the Current Field box if you want to search the whole
table.
5. If you are finding that there are too many matches, use Search Up or Search
Down to search from the current record.
6. By default, Access looks for records that contain only an exact match of your text.
This means, for example, that if you searched for Rob your search would not find
Robbie. Bill would not find Billy, and so on. If you want to widen your search, look
at the options in the Match box.
7. Match Case makes the search case sensitive. With this option activated, a search
for McNulty would find neither MCNULTY nor mcnulty.
For Discussion
In any Access search, you can search for a "wildcards". Wildcards match patterns.
For example, you can use the # symbol to represent a number. # # Shipwrights
Drive would find 10 Shipwrights Drive but not 9 Shipwrights Drive. Why not?
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3. 3. Filtering: Filter By Selection
Filters group together records that share something in common.
There are three methods of filtering: filter by selection, filter by form and Advanced
Filter/Sort. We will go through each in turn.
Note: Although the examples here are used on tables, filters can also be applied to
forms, queries and records.
1. Find one recording artist who is American and highlight the word American.
2. Either click the Filter By Selection button on the toolbar or go to Records ►
Filters ► Filter By Selection.
You should now see a table listing only American musicians.
3. Click the Remove Filter button on the toolbar to return to the complete table
Your Task
Using the Filter By Selection tool, see if you can generate a list of British musicians.
Is Robbie Williams in your list? Why not?
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4. 4. Filtering: Filter By Form
Filter By Form is more flexible than Filter By Selection, as we shall see.
1. Start by clicking the Filter By Form button or go to Records ► Filters ► Filter
By Form.
2. You should notice that a Look For tab is at the bottom of the window and also that
an upside down arrow appears in whichever field you select.
3. Using the Filter By Form you can set Search Criteria, for example, you can tell
Access to look for Artists who are English Or British (so you make sure you include
Robbie Williams). You could ask for a list of Australians who are also called Rolf
Harris.
4. Click the Apply Filter button when you want to run the filter and the Remove
Filter button when you want to return to the full table.
The Clear Grid button lets you start again if you make a mistake.
The Remove Filter button and the Apply Filter button both look like this.
Because you only use them one at a time, this shouldn’t be confusing!
Your Task
Using Filter By Form, generate a list of Artists who are either American or
Australian
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5. 5. Filtering: Advanced Filter/Sort
Advanced Filter/Sort is almost a query. Its only limitation is that you can only work
with one table at a time.
1. Start by going to Records ► Filters ► Filter By Form.
2. You will see a Field List in the top half of the window and blank Query Grid in
the bottom half.
3. Add the field or fields that you want to filter. You can add one or more fields. Add
a field by double-clicking the field name in the Field List or by selecting it from the
drop-down list.
If you want to add all the fields at once, double click on the heading in the Field List
and drag the fields to the Query Grid.
4. You can set an Ascending or Descending sort for each field. This will control the
way the order in which the filter results are listed. If more than one field is selected,
the Sort will work from left to right in the Query Grid.
5. You can set your search criteria in inverted commas. This search is going to look
for artists who are Australian or American.
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6. Select Delete Columns from the Edit menu, if you want to remove a column from the
Query Grid.
Click the Clear Grid button if you want to clear the whole Query Grid.
Click the Apply Filter button to run the filter and the Remove Filter button to return
to the full table.
Click the Save As Query button, if you want to save the filter for later use.
Boolean Operators
AND Finds examples of both e.g. American AND Australian finds
artists who are both American and
Australian (will produce zero results)
OR Finds examples of either e.g. American OR Australian finds
records artists who are either American or
Australian
IS Finds exact matches only e.g. IS Rolf Harris finds records which
contain both names
LIKE Finds any record that contains e.g. LIKE Rolf finds any artist called
the term somewhere. Rolf
> Greater than e.g. in a money or field <30 would show
all numbers below 30
< Less than e.g. >30 lists all numbers over 30
> = Greater than or equal to e.g. >=30 lists all numbers from 30
< = Less than or equal to e.g. <=30 lists all numbers that are 30 or
less than 30
<> Not Equal e.g. <> 30 lists all numbers except 30
= Equals e.g. =30 lists only 30
Your Task
Open a larger database, such as the Northwind database (this is a sample database
that Microsoft supply with Access.
Open the Products table and do an Advanced Filter/Sort to find:
• Items with more than 50 units in stock
• Condiments that cost more than $20.00
• Seafood products that come from Escargots Nouveaux or Tokyo Traders or
New England Seafood Cannery of which there are least 30 units in stock.
For Discussion
Arithmetic operators can be applied to text and date fields. For example, LAST
NAME >"G" finds everyone with surnames from G to Z. Why doesn't it pick up Ali
G?
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7. 6. How to Create a Simple Query
Creating a query is easier than using Advanced Filter/Sort because:
• The results of the query are automatically saved.
• You can use the Simple Query Wizard to design the query
• You can use multiple tables
1. Click on the Queries tab of the Database Window.
2. Click the New button and select Simple Query Wizard.
3. Choose your tables and fields.
4. If you want to add sorting and search criteria, you must open the Query in Design
View.
5. A very useful feature to note is the Top Values box, into which you can type a
number or a percentage.
Click the Run button to run the Query
Your Task
Using the Northwind database, create a query to show the 20 most expensive
products.
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8. 7. More Complex Queries
1. You can design a query that combines fields from more than one table, as long as
the tables are related. Create the relationships before you create the query.
2. You can create a query to show items between two values. For example, the
following Query shows orders between two specified dates:
Your Task
Using the Northwind database, create a query to show all orders in the second half of
1996. Use the Customers and the Orders tables to show the details of who made
these orders.
3. Boolean Operators can be used across columns. It is important to remember the
difference between AND/OR operations.
AND operations restrict your search. OR operations widen the search.
You can combine AND/OR operations. The query below looks for orders that were
made between two dates AND were made by customers from the UK OR France OR
Canada.
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9. Your Task
1. Open the Query from the previous task
2. Make sure the Country field is included in the query. Add it if necessary.
3. Restrict the query to show only orders made by customers in Germany or Denmark
or Austria.
4. Click the Design View button to make a further change to your search criteria.
5. Refine your query so that it shows orders made by customers in Germany or
Denmark or Austria AND with the company name “Drachenblut Delikatessen” (the
query should show only one order).
4. Using the OR operator in one column is easy but it becomes more complicated if.
If you want to widen the search by adding an OR over several columns, you need to
put the OR on a separate line.
For example, this query shows orders made between two dates and all orders made by
London companies:
Your Task
1. In the example above, what would be the result if “London” were put in the
Criteria row?
2. How good a salesperson is Nancy Davolio? Produce a query to show all orders
that she took in 1994 that were over £50 in value.
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10. 8. Counting Queries
To get your queries to do calculations, you start the query as normal, select the tables
and fields you are going to use and then press the Sigma Button (∑) to make the
Total Row appear.
You need to have a field or fields to Group By. This function tells Access that you
want to organise the information you are displaying into groups. You can group by
several fields. You also need a field on which to perform a function
The Count function simply tells you how many records are in each group. For
example, the following query tells you how many customers are in each country:
The following query will add together the daily value of UK orders, using the Sum
function:
Your Task
1. Using your Music database, do a query to count how many different artists you
have in your database.
2. Using the Northwind database, calculate the total value of all orders made in
1996.
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11. You can use a Search Criteria in any field, including a Group By field. The
following query, searches for products that cost more than $100
Access Functions and What They Do
Group By Organises the query results
Sum Adds up all the values in the field
Avg Calculates the average values
Min Returns the lowest value
Max Returns the highest value
Count Shows the number of records that match the query criteria
First Returns the first value that Access finds
Last Returns the last value that Access finds
Expression Creates a calculated field
Where Uses the field as part of the search criteria but does not display the field
itself in the results of the query
Your Task
1. Create a list of products that cost less than $50
2. Find the average price of Northwind’s products
3. Show the most expensive product only
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12. 9. Crosstab Queries
Crosstab queries are used to summarise data in tables. It has a rows and columns
format, where you can think of each row as a record and each column as a field
describing that record. Unlike a table, however, there is an additional column that
performs a calculation on the data.
For example, you might create a crosstab query based on a table of sales orders.
Products could be shown in rows and the Order Date in columns. You would also
have a calculating column to Sum the values. The calculating column would provide
a total value for each product.
A crosstab query can be based on tables or queries.
1. You want to show the total value of the sales of each of Northwind’s products for
each year. First, create a query that combines data from the Orders and Order
Details tables. You need the name of the product, the dates on which the product was
ordered and the value of each order.
2. Start the Crosstab Query Wizard.
3. Select the query that you just created.
4. You want to use the name of the product as the row heading.
5. Use the order date for the column headings.
6. Group the orders together by year.
7. The Wizard then asks you what number you want to be calculated at the
intersection of each row and column. You want to add together the value of the
orders.
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13. 10. Calculated Fields
A calculated field takes numbers from other fields in the query and performs a
calculation on them.
You can add a calculated field to a query, as long as you include in the query all the
data that the calculated field needs to perform its calculation.
A calculated field can take data from more than one field.
Calculated fields are ideal for performing “What if?” queries. For example, “what
would our prices be if we increased all prices by 5%?”
1. To answer this question, use the Northwind database and create a new query using
the Products Table.
2. You need the name of the product and the price of the product in the query.
3. Type [UnitPrice]*1.05 as the field name in a new field:
4. Run the query by clicking the Run Button. You will notice that your field name
has been given the name Expr1, which isn’t very descriptive and the numbers in the
column are not formatted as currency. Click the Design View button to remedy this.
5. Double click Expr1 to select it and change the name to New Price.
6. Click the Properties Button
Change the Format of the field to
Currency.
In the Description Box type: Shows
prices raised by 5%. Close the
Properties.
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14. 7. Run the Query again and you will see the effect of your changes. When you click
in the New Price field, you will see the Description Text appear in the Status Bar at
the bottom-left of the Access window.
Your Task
The accounting department at Northwind want to know the value of each product that
is on order. Produce a query with a calculated field that will show this.
8. Of course, the company could be awkward and reduce the prices by 4.5%, and then
they might change their minds again. This needn’t be a worry to you if you make
Access ask for a percentage value before running the calculation.
To achieve this, simply make up the name of a field, for example “PercentIncrease”
and include that in the expression in place of the figure. For example:
New Price: [UnitPrice]*[Percent Increase]
Now, when the query runs, it asks for a percentage increase and calculates the results
accordingly.
Your Task
Northwind are considering reducing their prices for a month. Produce a query with a
calculated field that will allow the accounting department to see the effect of a
percentage decrease in the value of orders.
9. You can calculate with text fields as well as with numbers. A common use for this
is when you want to combine the FirstName and LastName fields. You would
simply enter:
[FirstName]+" "+[LastName]
N.B. the space between the quotation marks tells Access to leave a space between first
name and last name.
Your Task
Create a list of customers with their titles in brackets. For example:
Maria Anders (Sales Representative)
Hint: Click the Build button on the toolbar to use the Expression Builder.
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15. 11. Other Types of Queries
A Select Query is the commonest type of query. It answers questions about your
data.
An Action Query is a query that makes changes to your data.
Simple jobs don't need complicated solutions. If you want to change every instance
of a word or phrase, throughout a field, you can open a table, select a field and then
select Replace from the Edit Menu (or use CRTL+H).
In Find What: enter a word or
phrase to search for.
In Replace With: enter a word or
phrase to replace it with.
The other options in this dialog box
are the same as for the Find feature.
Your Task
In the Customers Table of the Northwind Database change every example of the
entry Owner to Proprietor.
More complicated and widespread changes should be
made with the appropriate type of Query. When you
create a new query, Access gives you a Select Query.
You can change the Query Type by opening the Query
Menu and selecting a different type of query or you can
use the Query Type drop-down list.
You will recognise the Crosstab Query because you have used it before.
The last four types of queries are listed with an exclamation mark to remind you that
they actually change the way your information is organised. You should not run these
queries unless you have first previewed the changes and unless you also have a
backup.
The Run button executes the query. All changes are saved automatically.
The View button allows you to preview the query without saving the
changes.
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16. 12. The Delete Query
The delete query is the easiest type of action query to use and it is also the most
dangerous!
1. Create a normal select query and add the fields you want. Preview the query when
finished and click the View button to preview the changes.
2. Change the Query type from Select to Delete. You will notice that the Sort line
changes to a Delete line.
3. Enter your criteria to delete. The following example, will remove records of
customers located in France or Canada.
4. Click the View button and you will see a list of records that would be deleted if
you were brave enough to click the Run button. If you are sure you want to delete
these records, click the Design button and then click the Run button. Access will
give you one last chance to change your mind and then your records will be trashed.
Your Task
In an act of blatant ageism, Northwind decide to sack all employees who were born
before 1960. Create a Delete query that will remove these employees from the
database. Preview the results but don't run the query.
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17. 13. The Update Query
An update query allows you to create a query to select records and then change those
records according to an instruction.
1. Create a select query first, preview it and then change the query type to Update
Query. You will notice that the Sort line changes to an Update line.
2. Enter an instruction in the Update Line telling
Access what to do with the records you have
selected.
This query will apply a 10% discount to all
products over $100.
3. Clicking the View button will show you a list of the records that will be changed,
should you decide to click the Run button.
Your Task
Increase the prices of all products in the Northwind Database that are over $50 by
10%
4. The other query types are less commonly used. Once you have got the hang of the
Delete Query and the Update Query, these should not cause you too many
problems:
Make Table Query Saves the results of a query as an additional table. This is
useful for exporting information to another database.
Append Query Allows you to add information from a query to an existing
table. In the Criteria line, you could, for example, append
only those customers with unpaid bills.
Find Duplicates From the results of a Find Duplicates query, you can
Query determine if there are duplicate records in a table, or
determine which records in a table share the same value.
Use the Find Duplicates Query Wizard.
Find Unmatched Using the Find Unmatched Query Wizard, you can find
Query records in one table that don't have related records in another
table. For example, you can find customers who don't have
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18. orders. Use the Find Unmatched Query Wizard.
14. Keyboard Shortcuts
F2 Select an entire field
Ctrl+; Insert the Current Date
Ctrl+: Insert the Current Time
Ctrl+Enter Insert a Line Break (use it in a memo or large text field)
Ctrl++ Add New Record
Ctrl+- Delete the Current Record
Shift+Enter Save the Record
Ctrl+Z Undo the last change you made (don't rely on this)
Ctrl+Enter Open the selected object in Design View
Alt+F4 Quit Access
15. Summary (from the Access Help file)
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