lesson 3

1. Lesson 3: Changing the
Appearance of Worksheets

2. 2
Learning Objectives
 After studying this lesson, you will be able to:
 Change the view of an Excel window
 Print worksheets
 Edit workbook properties
 Insert, delete and hide columns and rows
 Print worksheets
 Change alignment of cell data

3. 3
Zooming Through Your Worksheet
 Zoom in to get a close-up view of a worksheet
 Zoom out to see the full view
Zoom group on the
View tab of the
Ribbon
Zoom commands at the
bottom-right corner of the
Excel window
Note! Zooming does not affect how a worksheet will print.

4. 4
Printing Worksheets
There is no
longer a Print
dialog box; in
Excel 2013 it
is a tab in
Backstage
view
 You can change your print
options on the Print tab of
Backstage view

5. 5
Print Preview
 The print preview displays one page at a time.

6. Printing Selections
 May want to print
 Only a single range of cells
 Multiple nonadjacent ranges within a worksheet
 Select the desired cells
 Use the Control key to select non-adjacent ranges
 Choose the Print Selection option in Backstage view
6

7. 7
Editing Workbook Properties
Info tab of Backstage view

8. 8
Managing Worksheets
 Insert and delete worksheets
 By default, you start with one worksheet per workbook
 Rearranging, renaming, and formatting worksheets
 Move worksheet tabs in any order you wish
 Change the color of your tabs
The navigation buttons allow you to move
through the tabs if they are not all visible.

9. Copying and Hiding Worksheets
 Copying a worksheet can be useful
 May want to save original data while updating the
worksheet copy
 Create a worksheet structure for repeated use
 Hide worksheets when end user will review only some of
the worksheets
EX03.11
9

10. 10
Modifying Columns and Rows
 Resizing widths and heights
 Using AutoFit
 Insert and delete rows, columns, and cells
 Hiding and unhiding

11. 11
Changing Widths & Heights
 Set a precise width or height
 Manually drag/visually adjust
 Use AutoFit
The width of column A is being
manually resized by dragging with a
double-arrow

12. Insert and Delete Columns and Rows
 Insert and delete columns, rows, and cells as
needed
 The ability to insert and delete will come in handy
when you want to restructure your worksheet after it
has been created
12

13. 13
Inserting and Deleting Cells
 Add or remove a “chunk” or range of cells from your
worksheet
 Deleting cells can cause problems because it alters
the structure of your entire worksheet
 Use cautiously!
When you insert or delete cells, you will get
a window that allows you to choose how to
shift the cells

14. 14
Hiding Columns and Rows
 Hidden rows/columns do not show or print
 Still part of the worksheet
 Values and formulas referenced by formulas in visible rows
and columns
 Useful when you want to focus attention on other parts of
the worksheet
 Must issue an Unhide command to make them visible once
again
Notice that row 1 and column F are hidden

15. 15
Vertical Alignment
 Sets how cell contents line up vertically in a cell
 Top
 Middle
 Bottom
Vertical alignment buttons
are in the Alignment
group on the Home tab

16. Text Rotation
 Change the angle at which text is displayed in a cell
16
Tip! To specify a rotation not on the list, choose Format Cell
Alignment and the Format Cells dialog box will be opened with the
Alignment tab displayed.

17. Lesson 3: Changing the
Appearance of Worksheets