lesson 2

1. Lesson 2: Editing Worksheets

2. 2
Learning Objectives
 After studying this lesson, you will be able to:
 Use a variety of techniques to select cells and ranges
 Use Excel’s Undo and Redo commands
 Use different methods to cut, copy and paste data
 Clear cell content and formats
 Complete cell entries automatically
 Create and expand AutoCorrect entries

3. Opening Workbooks
 The File tab of the Ribbon contains the Open command
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Excel will display an Open dialog
box so you can navigate to your
file
Tip! You can also double-click a
document name icon to open it.

4. 4
Editing Entries
 Replacing vs. Editing Entries
 Edit: Long entries where retyping would be tedious or
difficult
 Replace: Simple entries

5. Deleting Characters
 Backspace vs. Delete
 Double-click a cell or click in the formula bar
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6. 6
Excel Ranges
 Range
 Named by taking the top-left cell and the bottom-right cell
 Cell references separated by a colon (:)
Range
A1:B2
Range
A6:D10
Range
A4:E4

7. Selecting Cells and Ranges
 You must select a cell or range before you can edit it!
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Tip! There are many selection techniques;
use the one that works best for your situation.
•EX02.5

8. Cut, Copy, and Paste
 Select cells before issuing a Cut or Copy command
 Position the highlight at the desired location before issuing
the Paste command
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Note! The range you paste will overwrite any cells in the paste area.
The Cut, Copy, and Paste commands are
on the Home tab of the Ribbon

9. The Office Clipboard
 Used to store items you want to move or copy from one
location to another
 In the same workbook
 To different workbooks
 To different applications
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Access the Clipboard by clicking the dialog box
launcher in the Clipboard group on the Home tab

10. Methods of Moving and Copying
 Ribbon commands
 Office Clipboard
 Right-click and choose from the context menu
 Drag and drop
 Keyboard shortcuts
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Tip! Don’t let anyone tell you one way or the other is “right.”
Pick the method that works best for you and stick with it!

11. Undo and Redo
 Undo
 Reverses last command
 Can undo multiple actions
 Redo
 Reverses Undo
 Not available until Undo has been used
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12. Clearing Stuff From Cells
 All (Everything)
 Formatting – leaves data in selected cells
 Contents – leaves formats in selected cells
 Comments
 Hyperlinks
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Tip! When you click the Clear button in the Editing group on the Home
tab, you will see a menu that allows you to choose what you want to
clear.

13. 13
AutoFill
 Video Auto Features
 Quickly extend a series, copy data, or copy a formula into
adjacent cells with the fill handle
 Copy an entry
 Expand a repeating series of numbers
 AutoFill of date entries

14. 14
AutoComplete
 If the first few characters you type match another entry in
the column…
 AutoComplete will offer to complete the entry for you
 Accept by tapping [Enter]
 Reject by typing the remainder of the entry yourself
In this example, AutoCorrect is suggesting the word
“mechanic”
Note! AutoComplete will complete the entry case-sensitive.

15. 15
AutoFill Options Button
 Appears after you fill cells in a worksheet
 Menu that appears depends on what you filled

16. AutoCorrect
 AutoCorrect can save you time by entering data for you
 Add commonly used words and phrases to the
AutoCorrect table to save even more time
 Create an AutoCorrect entry that replaces the initials of
your school with the name of your school
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17. Lesson 2: Editing Worksheets