This document provides an overview of the key features and functions in Microsoft Excel 2013. It introduces the Excel window and user interface, including the ribbon, tabs, toolbars and file tab. It describes how to navigate within a spreadsheet using the scroll bars and arrows. The document outlines how to enter text, numbers, and formulas into cells and format numbers. It explains how to save workbooks, close documents, and exit Excel. The overall learning objectives are to explain how Excel can help productivity, navigate the Excel window, enter data into cells, distinguish text from numbers, and save, rename and close workbooks.

1. Lesson 1: Exploring Excel 2013

2. 2
Learning Objectives
 After studying this lesson, you will be able to:
 Explain ways Excel can help your productivity
 Navigate around the Excel window and issue
commands
 Enter text and numbers into cells
 Distinguish between a text and a number entry in a cell
 Save, “Save As,” and close workbooks

3. 3
Presenting Excel 2013
 Ways to use Excel
 Budgets
 Lists
 Tables
 Tracking information
 Charting data

4. Exploring the Excel Window
4
•EX01.4

5. Mousing Around in Excel
 The mouse pointer shape determines function
5
Can you find all eight different mouse pointers in this figure?
Note! The active cell in
this figure is A1.
•Ex01.5

6. 6
Navigating with the Scroll Bar
Arrows let you scroll
line by line.
Drag the scroll box
to control your
scroll.
Click the scroll bar to
move one screen view
at a time.
Tip! Remember that when you navigate with the scroll bar, the
active cell does not change.
The vertical and horizontal
scroll bars both work the same
way.

7. Tabs, Ribbons, and Toolbars
7
Ribbon
Tabs
Quick Access Toolbar
Note! Notice that you can add icons to the Quick Access Toolbar. You
can also add custom tabs to the Ribbon.

8. The File Tab
 The File tab gives you access
to commands that allow you to:
 Perform file
management
tasks
 Choose options
to control how
you work with
Excel
8

9. 9
Contextual Tabs
Contextual Tabs appear in context
with the task being performed

10. 10
Dialog Box Launcher
 When you click the dialog box launcher in the Font group,
the Format Cells dialog box will open with the Font tab
displayed.

11. Hide the Ribbon
 Create more room on the screen to work . . .
11
Expanded view
Collapsed view

12. Entering Data
 Types of data
 Constant values or formulas
 Completing cell entries
 Press the Enter or tab keys
 One of the four arrow keys
 Enter and Cancel buttons
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13. Entering Data
 Deleting and replacing entries
 Click a cell and press the delete key.
 Type new data in a cell and complete data entry.
 Long text entries
13
All of the text is contained in cell A1

14. Working with Numbers
 The Number group on the Home tab allows you to
choose how numbers in selected cells will appear.
14
The dialog box launcher opens a
window where you can choose from
additional options to format your
numbers.

15. Decimals and Negative Numbers
 Always type a decimal point if the number you are
entering requires one.
 Precede a negative number entry with a minus (–) sign
or enclose it in parentheses ( ).
15

16. Saving Workbooks
 Save: Used for files that have already been saved,
replaces a copy in the same place with the same name
 Save As: Used to save a file for the first time, save a file
with a new name or in a new location
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These commands are accessed
via the File tab of the Ribbon.

17. Closing Documents
 The File Tab menu contains the Close command
 Close command closes a workbook window but leaves
Excel open.
17
Note! If changes were made since the last
Save, Excel asks to save before closing.

18. Exiting From Excel
 The Close button can be found at the top-right corner of
the Excel window.
 Closes the Excel program
and all open workbooks
 Prompts you to save if
you have unsaved edits
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The Close button

19. Lesson 1: Exploring Excel 2013
Review any topics and Take the
Quiz in eLab