Microsoft Excel Project 1 Presentation

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Microsoft Excel Project 1 Presentation

  1. 1. Microsoft Excel Project 1 Computer Applications I Creating a Worksheet and Embedded Chart Mrs. Martin
  2. 2. Spreadsheet Terminology <ul><li>Workbooks are like notebooks containing a collection of worksheets. </li></ul><ul><li>Worksheets individual sheets organized into a rectangular grid of vertical columns and horizontal rows within a workbook . </li></ul><ul><li>Sheet Tabs display the sheet name at the bottom of a workbook. </li></ul><ul><li>Cell the intersection of a row and column, is a basic unit of a worksheet in which you enter data. </li></ul><ul><li>Range is a series of 2 or more adjacent cells. </li></ul><ul><li>Gridlines the horizontal and vertical lines on a worksheet. </li></ul>Slide 2
  3. 3. What is Microsoft Excel? <ul><li>A powerful spreadsheet program that allows users to organize data, complete calculations, make decision, graph data, and develop professional-looking reports. </li></ul>Slide 3
  4. 4. Four Major Parts of Excel <ul><li>Worksheets allow users to enter, calculate, manipulate and analyze data. </li></ul><ul><li>Charts pictorially represent data. Excel can draw two or three-dimensional charts. </li></ul><ul><li>Tables helps organize and manage data within a worksheet. </li></ul><ul><li>Web Support allows users to save the worksheets in HTML format. </li></ul>Slide 4
  5. 5. Excel Window Quick Access Toolbar Title Bar Ribbon Name Box w/active cell reference Scroll Bars Mode Indicator Office Button heavy border surrounds active cell highlighted row & column headings indicate cell A1 is active Sheet Tabs Formula Bar Status Bar Select All Button AutoCalculate Area
  6. 6. Excel Window Elements <ul><li>Ribbon control center in Excel. </li></ul><ul><li>Office Button central location for managing and sharing documents. </li></ul><ul><li>Quick Access Toolbar provides easy access to frequently used commands. </li></ul><ul><li>Name Box displays the active cell reference. </li></ul><ul><li>Cell Reference unique address identifying cell coordinates. </li></ul><ul><li>Formula Bar displays an entry as you type. </li></ul><ul><li>Status Bar presents information about the worksheet. </li></ul>Slide 6
  7. 7. Microsoft Excel Features <ul><li>Entering Data </li></ul><ul><ul><li>Text & Numbers </li></ul></ul><ul><li>Active Cell </li></ul><ul><li>Functions </li></ul><ul><ul><li>Prewritten Formulas </li></ul></ul><ul><ul><li>Arguments </li></ul></ul><ul><li>Calculating a Sum </li></ul><ul><ul><li>Sum Function </li></ul></ul><ul><ul><li>AutoSum Button </li></ul></ul><ul><li>Fill Handle </li></ul><ul><li>Merging Cells </li></ul><ul><li>AutoCalculate Area </li></ul><ul><li>Charts </li></ul><ul><ul><li>Embedded Charts </li></ul></ul><ul><ul><li>Legend </li></ul></ul><ul><li>Chart Depiction </li></ul><ul><ul><li>Y- & X-Axis </li></ul></ul>Slide 7
  8. 8. <ul><li>Text is used to place titles and consists of any set of characters containing a letter, hyphen or space. Text is left aligned by default. </li></ul><ul><li>Numbers are used to represent amounts and can contain only the following characters: </li></ul><ul><li>0 1 2 3 4 5 6 7 8 9 + - ( ) , / . $ % E e </li></ul><ul><li>* If a cell entry contains any other keyboard character (including spaces), Excel interprets the entry as text. </li></ul><ul><li>Numbers are right aligned by default . </li></ul>Entering Data  Back to Excel Features Slide 8
  9. 9. Active Cell <ul><li>The Active Cell is the one which you can enter data. </li></ul><ul><li>Ways to identify the active cell: </li></ul><ul><ul><li>Surrounded by a heavy border </li></ul></ul><ul><ul><li>Name box displays the active cell reference </li></ul></ul><ul><ul><li>The column heading and row heading are bolded </li></ul></ul> Back to Excel Features Slide 9
  10. 10. Functions-Prewritten Formulas <ul><li>A Function takes a value or values, computes a statistic, and returns a result to a cell. </li></ul><ul><li>All functions start with an equal sign, and include Arguments in parentheses after the function name. </li></ul><ul><li>=Sum(D3:D10) </li></ul>Equal Sign Function Name Arguments in Parentheses  Back to Excel Features Slide 10
  11. 11. Calculating a Sum <ul><li>Sum Function computes the sum or total of a range of cells. </li></ul><ul><li>AutoSum Button when selected, Excel selects a range of cells to sum. If the range is wrong you must select the correct range before clicking the button a second time. </li></ul><ul><li>AutoSum Button Arrow provides access to other often used buttons. </li></ul> Back to Excel Features Slide 11
  12. 12. Fill Handle <ul><li>The Fill Handle is the small black square in the lower right corner of the active cell used to fill or copy a series. </li></ul><ul><li>Use the fill handle to copy a cell to adjacent cells. </li></ul><ul><ul><li>Copy Area is the cell being copied or source. </li></ul></ul><ul><ul><li>Paste Area is the range of cells receiving the copy or the destination. </li></ul></ul><ul><li>Relative Reference when you copy, excel adjusts the cell references for each new position. </li></ul>Slide 12  Back to Excel Features
  13. 13. Merging Cells <ul><li>Merging Cells involves creating a single cell by combining two or more selected cells. Use the Merge & Center button to merge cells and center the contents of the cells across columns. </li></ul>Merge & Center button cells A1 through G1 merged to create new cell A1 & centered entry across columns heavy border indicates new dimensions of cell A1  Back to Excel Features Slide 13
  14. 14. AutoCalculate Area <ul><li>AutoCalculate Area is used in place of a calculator to view range totals. Use the AutoCalcuate Area on the status bar to check your work by selecting the range of cells containing the numbers you want to check. </li></ul>AutoCalculate Area  Back to Excel Features Slide 14
  15. 15. Embedded Charts <ul><li>Charts drawn to graphically represent data based on the values in a worksheet. </li></ul><ul><ul><li>BTW -when you change a cell value on which a chart is dependent, Excel redraws the chart instantaneously. </li></ul></ul><ul><li>Embedded Charts are drawn on the same worksheet as the data. </li></ul><ul><li>Legend identifies each bar in a chart as titles from the leftmost column. </li></ul> Back to Excel Features Slide 15
  16. 16. Chart Depiction Y-Axis ( Value Axis ) scale is derived on the basis of the values in the worksheet. X-Axis ( Category Axis ) titles are the entries in the topmost row of the range.  Back to Excel Features Columns developed from values in worksheet each color represents a row in the worksheet dash ( $- ) represents zero 3-D Clustered Column Chart Slide 16

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