The document outlines an events management hierarchy with the client at the top overseeing an events manager. The events manager oversees various departments including a budget manager, creative team, technical manager, talent relations, marketing/PR, and catering. The budget manager divides the budget among departments. The creative team develops performances and finds talent. The technical manager handles equipment and crew. Talent relations provides performers and handles contracts. Marketing promotes the event. Catering provides food and waiting staff. Each department has specific responsibilities to ensure the successful planning and execution of the event.

1. EVENTS MANAGEMENT HIERARCHY

2. Client
Events Manager
Budget Manager
Creative
Team
Technical
Management
Talent
Relations
Technical Crew
Performers
Marketing /
PR
Catering
Waiting On Staff

3. Client – The client will approach the events management team with a brief
containing an overview of details about the event they wish to hold and also a
budget for the event as a whole. It is then the events management team’s
responsibility to use the budget effectively to fulfil the clients needs.
Events Manager – The events manager will oversee the whole event as well
as keeping the client informed and up to date on the process and all decision
making. They will also have to ensure that all tasks required are being carried
out by the correct people and will check this by holding regular planning
meetings. The events manager also has to work closely with the budgeting
manager to ensure all departments are keeping to their budgets.
Budget Manager – The budget manager is responsible for first and foremost
the budget but they are also responsible for dividing the budget fairly between
all apartments. They will also make a record of how the budget is being spent
and any profits made.

4. Creative Team – The creative team are responsible for the performance part of the event.
They are responsible for the development the performance and producing the talent for the
performance. They will work closely with the talent relations to find appropriate performers for
the event.
Technical Manager – The technical manager is responsible for all technical parts of the
event. They are in charge of the technical crew and also finding the most suitable equipment
for the event. They will also have to perform any necessary maintenance on the equipment
throughout the whole of the event. They are responsible for organising the transportation of
the equipment also. The technical crew will answer to the technical manager and receive their
job roles within their department from them too.
Talent Relations – The talent relations will provide a list of suitable performers to the creative
team and organise the running of auditions. They are responsible for drawing up a contract
and also will speak to the department involved should the performers have any issues or
requirements
Marketing/PR – The marketing team are responsible for organising all of the advertising to
make sure public awareness of the event is at the most it can be. They will be in charge of
ticket sales and meeting with external companies for further ticket sales to reach a further
audience
Catering – Catering are responsible for all refreshments throughout the event and are also
responsible for their own waiting on staff. They will also be responsible for drafting and
producing a suitable menu for the event that the client approves of.