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Event coordinator
Event planner
Crew
Events manager
Events assistant
Choreographer
Ticket sales manager
Technicians
Incide...
Director:
Is hired by the Artistic Director and has overall artistic control of the production, discussing budgets
with th...
Lighting Designer:
The lighting designer develops the overall lighting interpretation for the production. They decide on
t...
Marketing/Publicity Manager:
Responsible for ‘selling’ the show (raising the public profile of the theatre) they produce l...
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Events management team job roles

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Events management team job roles

  1. 1. Event coordinator Event planner Crew Events manager Events assistant Choreographer Ticket sales manager Technicians Incident manager Cleaners Rehearsal manager: Lighting operator: Sound operator: An Events Management Team: Job Roles & Responsibilities
  2. 2. Director: Is hired by the Artistic Director and has overall artistic control of the production, discussing budgets with the Production Manager and liaising with the designers to create the style and concepts necessary to the production. Directors are responsible for directing the performers and advising production departments as to the requirements of the production. Administrator: Is in charge of the spending within the company and is responsible for employees’ rights and pay. They also originate and distribute budgets to the managers. Production Manager: Overall control of the staff - Employs and supervises all the production staff ensuring they are trained in a safe working environment, whilst being responsible for the maintenance of all working areas and equipment. They are also responsible for setting up the Risk Assessment. Liaises with directors and designers over budgets and desing deadlines, advises the designer about Health and Safety implications within set design and oversees all ordering of materials and building work. The PM Controls the budget and schedules and oversees all work during the preparation for the production, contributing to technical rehearsals also. Stage Manager (SM) Has overall responsibility for the stage management team and their training but will have to be flexible. They oversee auditions process, provide rehearsal equipment/space and runs the technical rehearsals alongside the director and production manager. The stage manager co-ordinates the information flow between all departments and is in charge of the safe storage and return of props, sets, costumes and furniture. Set Designer: Set designer works with the production manager on the budget and safety and the director to create the visual and stylistic elements of the sets, furniture and props. They will build a scale model of the set, produce a ground plan and drawings to assist the production and performing teams to visualise the ideas in the design. They will also oversee the painting and building of sets. Master Carpenter: Responsible for building the sets and ensures the quality of a set is maintained, whilst ensuring Health and Safety regulations are followed. They must also be in charge of other work shop staff and be responsible for the safe delivery of the set on stage. Scenic Painter: Responsible for all the painting elements of the set and the workers within the paint shop, including making sure everyone follows the Health and Safety legislation in the use of the various materials required for the job. They also control the paint budget. Props Master: In charge of all props: e.g. sourcing, making, the delivery and ensuring all is within the budget. Making sure they maintain a high standard throughout the run is also important, as is ensuring that the staff follow the Health and Safety rules whilst handling dangerous substances and equipment.
  3. 3. Lighting Designer: The lighting designer develops the overall lighting interpretation for the production. They decide on the appropriate types of lights, positions for the lights, auxiliary equipment, effects and other specialist equipment required to achieve the specific design. The lighting designer also produces a plan to convey that design for rigging. They must also ensure the quality of light is consistent. Chief LX (electrician) Manages the running of the electrical department (budget, staff, etc.) and is responsible for maintaining all in-house electrical equipment. They rig, focus and plot equipment whilst training assistants and making sure the quality of the lighting design is maintained throughout the run. Sound Designer: Works alongside the director and musical director and designs the overall sound for the production. With the permission from the production manager, they will choose the positions of the speakers, monitors and auxiliary equipment whilst making sure the quality of sound all around the venue is balanced and audible. Sound Technician: Responsible for ensuring in-house sound equipment is maintained to a high standard and operates the sound during the run. They also hire and order equipment needed and record sound effects required for the production. Costume Designer: Works with the director and set and lighting designers and will create the visual and stylistic design of the costumes. They will provide costume drawings and samples of fabrics for the wardrobe supervisor to understand the design and oversee the making and hiring of costumes and attends all of the fittings. Wardrobe Supervisor: They are responsible for the smooth running of the wardrobe department and in charge of the ordering and delivery of all costumes whilst training wardrobe staff and overseeing the making and hiring of costumes. They run the fittings to make sure performers are comfortable/happy with the costumes. Cutters/Tailors: Works to the designs provided by the costume designer to physically make the costumes. They observe safe working practises within wardrobe and attend technical rehearsals and first night to take notes of required alterations. Dressers/maintenance: They are responsible for costume changes during technical, dress rehearsals and the run. They ensure performers are assisted with any difficulties they may have regarding the costumes and costume changes. They also maintain the costumes throughout the run to provide a constant quality of appearance. Front of House/Box Office Manager: Responsible for the auditorium, restaurant and bar areas as well as the box office, therefore they must ensure the audience are safe and secure. They manage and train bar/restaurant staff whilst supporting them and they also hang the front of house displays with the publicity manager.
  4. 4. Marketing/Publicity Manager: Responsible for ‘selling’ the show (raising the public profile of the theatre) they produce leaflets, posters, advertising and organise the distribution, whilst arranging all the press and photo calls with the performers in liaison with the SM. With the artistic director and general manager, they also attract sponsorship in order to raise funds and revenue (income.)

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