CSS Module 9 - Network Printer

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Installing Printer
Note: Printer should be installed on server and it should be shared on the network.
1. Locate the installer, for this example the installer is in the Server’s computer
desktop.
2. Open it, find the installer application and press “Enter”.

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3. Choose the default setting and click “Next”.
4. Click “Easy Install”

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5. Click “Install”.
6. Click “Yes” to accept the agreement.

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7. Click “Next”.
8. Wait until the installation process is finish.

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9. By this time, plug the printer into your computer via USB and turn it on. Wait until
it detects the printer.

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10.Click “Next”

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11.Click “Next”
12.Click “Agree” to finish installation process.

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Sharing Printing
1. Click “Start” and go to “Device and Printers”

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2. Under Printer and Faxes, select the printer and right click. Select “Printer
Properties”
3. Click the Sharing tab and tick “Share this printer”, click “Apply” and “OK”

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4. And now, it should be shared in the network. All host (under the same network)
should see resources that is being shared by the server. All you need to do is to
access the IP address of the computer that share the network resources (e.g
printer).
5. For instance, go to client computer and type 192.168.1.5 (IP address of the
server where the printer is installed and shared). A window will prompt and all
the resources and folder that is shared on that computer will be shown.

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1st
method – Adding Network printer on client computer
1. Click Start and go to “Device and Printers”
2. At the upper left corner, click “Add a printer”.

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3. Click “Add a network, wireless or Bluetooth printer”
4. Click “The printer that I want isn’t listed”

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5. Tick “Browse for a printer” radio button and click “Next”.
6. Click “Network”, if you see the server’s computer under Network, select it and
click “Select”.

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7. If Servers computer cannot be seen under Network, in the Printer textbox enter
Server’s address.
8. Select the shared printer.

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9. It will try to connect to the printer, looking for driver. If successful, printer will be
installed in the client.
10.Click “Next”.

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11.You have the option to “Print a Test Page” or click “Next” and do the Print a Test
Page later.
12.Now, we have successfully installed a network printer e.i Canon iP2700 series
on 192.168.1.5

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2nd
method – Adding Network printer on client computer
13.Directly go to the servers network, just input in the search bar two backslash with
the IP address of the target computer (e.g 192.168.1.5)
14.If a login screen will appear use the Administrator login credentials. If no logon
screen after the 1st
step, you will be prompted automatically to the shared
resources of the target computer.

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15.All resources and folder shared on the target address will appear in a new
window.
16.Double click the shared printer to install the network printer to the client
computer.

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17.If no problem during the process, the network printer will be installed on the client
computer.
18.We can check by going to “Device and Printers” to see if the printer driver is
installed. It is a network printer that is connected to the server (192.168.1.5), that
would mean that the server must be available/ turn on so that clients can print to
this shared printer.

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19.Right click to the printer icon and select “Printer Properties”.
20.One of our goal for the assessment is to Print Test Page (contains printer info…)
and print candidate’s basic info like Full Name, Address and Contact Number.

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21.Prepare a bond paper on the printer, if it’s ready then click “Print Test Page”.
1st
page - Printed Hard Copy of Printer Test Page

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22.Open Notepad and type the following: Full name, Address and Contact number.
Press Ctrl + P (shortcut key for printing), select the network printer (Canon
IP2700 series on 192.168.1.5) and click “Print”
23.A dialog box will appear that it is printing. If done, call the attention of the
assessor and surrender the printed copy to the assessor.

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2nd
Page – Printed Candidate Basic Info

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Printer Security – Allow or disallow a certain user to access the printer
1. Click “Start” and go to “Device and Printers”
2. Go to “Security”, click “Everyone” and remove it.

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3. Click “Add…” button, and type the user you want to give permission to access
the printer. For this example, user1 will be allow to use the printer.
4. Click “Check Names”, it should auto fill the object name if there is a match on
the ADDS database.

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5. Click “Apply” and “OK”. Now user1 with a name of Cardo T. Dalisay is added to
group/user that has an allow permission to access the printer.
6. Now, login to Client computer using user1 credentials. Let’s see if the we can
access the printer since we have allow it in the previous step.
For this guide we are using accounts in the ADDS Users and Computers
we have previously configured.
user1 – Cardo T. Dalisay
user2 – Onyok T. Dalisday

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7. Click “Start” and in the search bar type 192.168.1.5 (IP address of the server
where the printer is installed and shared).
8. You will be prompted automatically to the shared resources of the target
computer.

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9. Double click the shared printer to install the network printer to the client
computer.
10.It will download the driver from the target computer.

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11.The driver is successfully installed on user1 account since we have given user1
permission to access/ use the network printer.
12.Now check whether the printer is installed, go to “Device and Printers”.

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13.Right click to the printer icon and select “Printer Properties”.
14.Click “Print Test Page”. Now we can conclude that the security setting we set in
the printer is working. It gives permission to user1to access/ used the printer.
Only user1 among the users in the ADDS User and Computer Database is
allowed to use the printer.

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15.Now, login to Client computer using user2 credentials – Onyok T. Dalisay.
16.Click “Start” and in the search bar type 192.168.1.5 (IP address of the server
where the printer is installed and shared).

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17.Double click the shared printer to install the network printer to the client
computer.
18.As what we can see in the image below, there is an error, since in the security
configuration above - user2 is not allowed to use the shared printer.
19.If just for instance you want to allow user2 to use the printer, then add user2
account in the printer’s security configuration.