Making a Case for Microsoft\'s SharePoint Increasingly more and more organizations are attempting to make information more accessible and shareable among employees. While earlier versions introduced by Microsoft included SP 200 I, SP 2003, and SP 2007, that latest version of SharePoint offers a number of new features and functionality over previous editions. Although Microsoft Office sales have been declining, SharePoint® sales have been increasing. More specifically, Microsoft reported that SharePoint® sales have seen 20 percent growth and revenues topping $1.3 billion. In addition, Microsoft claims it has shipped over 85 million seat licenses to approximately 17,000 customers since SP 2001. As Alan Pelz-Sharpe points out, \"If there was ever any lingering doubt that SharePoint® was having an impact on the market, these numbers put that argument to rest.\" The popularity of SharePoint® is that it makes it easier for people to work together. The latest version of SharePoint@, for example, allows individuals to set up their own web sites to share information, manage documents, and publish reports, According to Microsoft\'s web site, SharePoint® provides the following capabilities: • Sites: allows for a single infrastructure to support all of an organization\'s web sites. People can share documents, manage projects, and publish information. • Communities: provides enterprise collaboration tools found on the most popular social networking sites. Users can locate key contacts and information, join groups, and create wikis, • Composites-supports: the use of tools and components that allow individuals to build business applications without having to write code. • Content-supports: content management with features like document types, retention policies, and automatic content sorting that works seamlessly with Microsoft Office. • Search: allows users to search for information and documents based on a combination of relevance, refinement, and social cues. •Insights: gives people access to information stored in the organization\'s databases, reports, and business applications. Large companies like Sony Electronics (a division of Sony Corporation) use SharePoint® to take advantage of its improved search, social networking, and document sharing features. The improved search capabilities of SharePoint® provide results by document type, author, or within a specific time period that can narrow thousands of documents down to a relevant dozen. In addition, the new search features provide results for search terms such as a company expert\'s profile. With the hiring of younger workers and the popularity of social media sites, Sony wanted to encourage the use of My Sites to allow for a more progressive work style. This reduces many problems when employees have to work in different parts of the world by increasing social connections through online chats, wikis, and posts to discussion boards. The use of SharePoint® has allowed Sony to communicate more effectivel.

1. Question 17: The internal and external environmental factors that surround and influence, and
sometimes constrain, a project are known as what?
A: Enterprise organizational assets
B: Environmental process assets
C: Environmental enterprise constraints
D: Enterprise environmental factors
Question 18: The collection of generally sequential and sometimes overlapping project phases
differentiated by a distinct work focus is known as what?
A: Project management information systems
B: Project management methodology
C: Project management office
D: Project life cycle
Question 19: All of the following are basic characteristics of the project life cycle except?
A: Closing the project.
B: Checking the project work.
C: Starting the project.
D: Carrying out the project work.
Question 20: Divisions within a project where extra control is needed to effectively manage the
completion of a major deliverable are commonly known as what?
A: Phases
B: Stage gates
C: Decision trees
D: Sub-projects
Question 21: You are explaining to your project sponsor that the best approach to managing your
project is a phase-to-phase relationship. Which of the following is not an example of a phase-to-
phase relationship?
A: Sequential
B: Overlapping
C: Iterative
D: Progressive
Question 22: You are the project manager working in an organization where the function al
manager, to whom some of your staff answer when not working on your project, controls the
project budget and resource availability. This type of organization is commonly referred to as
what?
A: Projectized

2. B: Strong matrix
C: Functional
D: Weak matrix
Question 23: You work in an organization where staff members are grouped according to their
specialty, such as production, engineering, and accounting, and projects are generally undertaken
within these respective groupings. What is this type of organizational structure known as?
A: Projectized
B: Weak matrix
C: Strong matrix
D: Functional
Question 24: All of the following are examples of Organizational Process Assets that can assist
your project except?
A: Government regulations
B: Lessons learned from previous projects
C: A template for a work breakdown structure
D: Configuration management knowledge bases
Question 25: The process of determining which of the PMBOK ® Guide processes are
appropriate to use on your project and the appropriate degree of rigor to be applied in any given
project is known as what?
A: Customizing
B: Prudency
C: Tailoring
D: Standardization
Question 26: The process group consisting of those processes performed to define a new project,
or a new phase of an existing project, by obtaining authorization to start the project or phase is
known as what?
A: Closing
B: Executing
C: Initiating
D: Planning
Question 27: You are completing the work defined in the project management plan to satisfy the
project specifications. Which process group would your activities fall under?
A: Monitoring and Controlling
B: Planning
C: Initiating
D: Executing

3. Question 28: Your team members are not aware of the differences between a framework, such as
the PMBOK ® Guide, and a methodology, such as Kanban or Lean. How would you best
explain this?
A: A framework is a toolbox containing a series of structured best practices used across a
profession; it is not prescriptive. A methodology prescribes how a project should be delivered,
using certain procedures and techniques.
B: A framework prescribes how a project should be delivered, using certain procedures and
techniques. A methodology is a toolbox containing a series of structured best practices used
across a profession; it is not prescriptive.
C: A framework is used during the planning phase of a project, whereas a methodology is used
during the execution phase of a project.
D: There is no difference. They are both concepts used to manage the delivery of a project.
Solution
17. Correct ANS: D
In PMBOK, the term Enterprise environment factor is defined as all the internal and external
environmental factors those influences enterprise as well as project. Thus, project has to operate
in the given factors.
Other terms are nt defined in PMBOK.
18. Correct Ans: D – Project Life cycle
A: Project management information systems – It is a system for monitoring and controlling the
project phases with help of IT
B: Project management methodology – it is prescribed and standardized approach to project
operations
C: Project management office – Center within the organization to manage projects and allocate
resources between projects
D: Project life cycle – It explains various stages in sequential manner or sometimes overlapping,
through which the project initiates till its termination. Each stages are differentiated from others
in terms of distinct work focus, such project initiation, project planning, project execution, and
termination.
19. Corrrect ANS: B
The general phases in project life cycle consist of project initiation, project planning, project
execution, and termination. Thus, starting of projects, organizing and preparing, carrying out of
project work, and closing of project are characteristics of project life cycle. Whereas, checking of
project work is the part of Deming’s PLAN-DO-CHECK-ACT.

4. 20. Correct ANS: A - Phases
Phases of the project are differentiating parts of project focusing on distinct work, such as project
initiation focuses on define projects deliverables, Project planning consists of defining work
packages and determining estimation of time and cost. Execution consists of implementing
project plan and applying resources. Termination of project consists of documentation and
handing over of the project.
Stage gates consists of checklist to be determined while continuing from one phase to another.
Decision trees is the quantitative tool used for taking sequential and multistage decisions.