This Presentation create a basic information and Idea about the Project Management Practices. The data was compiled from the reputed sources for better understanding.

1. By R S K Chaitanya
Amara Raja Infra (P) Ltd
Planning & QS
Of Project
Voice
One day Workshop On Project Management Review Techniques

2. Inde
x
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1. Fundamentals of a Project Management
 What is a Project
 Examples of Project
 Characteristics of a Project
 Are Projects different from Operations
 What is Project Management
 Key Project Persons
 Reasons for Projects Delay
2. Project Management Process
 Initiating
 Planning
 Executing
 Monitoring & Controlling
 Closing
3. Project Monitoring
4. Project Controlling
5. Project Closing

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Project Management

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What is a Project ?
 An individual or collaborative enterprise that is carefully planned to
achieve a particular aim.
- Oxford English dictionary
 A time and cost constrained operation to realize a set of defined
deliverables ( the scope to fulfill the project’s objectives) up to quality
standards and requirements.
- IPMA (ICB 3.0)
 A temporary endeavour to create a unique product, service or outcome.
- Project Management Institute.

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Examples of Projects
Setting up a new business
Building a new factory, a building, a highway
Opening a new branch
Launching a new product or service
Planning a holiday, party or event
Designing a new performance appraisal system
Installing a new MIS in the company
Implementing a planned maintenance shutdown
CSR activities
Social projects undertaken by governments
What do all these different endeavours have in common?

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Characteristics of Projects
 Temporary - Definite start and Finish
 Unique - Creates a unique product, service or result
 Objectives - Pre-defined goals and objectives
 Constraints - Scope, Time, Cost, Quality, Resources
 Future oriented - Projects are undertaken to bring about something
new, some change
 Risk - Future orientation means uncertainty

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Are Projects different from Operations ?
Projects Operations
Temporary Ongoing
Unique Repetitive
Future orientation Present orientation
Create new things Sustain current operations
Projects differ from Operations in many respects:
Projects are also similar to Operations in many respects:
Performed by individuals
Have many constraints, including resources
Need to be planned, monitored, and controlled
Performed to achieve organizational goals and objective

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What is Project Management?
From concept to Practice………..
Project management is the
application of knowledge , skills, tools and techniques
... to project activities to meet project requirements

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Constraints of Project Management
Scope
Quality
SCOPE
RISK

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What does a key project personnel's do?
Communicate
Plan Direct
Facilitate Monitor & Control
Key Project Personnel Characteristics:
The key project personnel's must possess the following characteristics in addition to any
project specific knowledge that he may have.
Knowledge – of project management
Performance – The ability to apply project management knowledge, skills, tools
and techniques
Personal Effectiveness – The right behaviour while performing project activities – attitude,
core personality characteristics, leadership.

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What does a key project personnel's do?
Communicate
Plan Direct
Facilitate Monitor & Control
Key Project Personnel Characteristics:
The key project personnel's must possess the following characteristics in addition to any
project specific knowledge that he may have.
Knowledge – of project management
Performance – The ability to apply project management knowledge, skills, tools
and techniques
Personal Effectiveness – The right behaviour while performing project activities – attitude,
core personality characteristics, leadership.

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Reasons For Projects Delay
Land acquisition
Delay in forest clearance
Delay in supply of equipment
Fund constraints
Geological surprises
Problems in equipment erection
Geo-mining conditions
Slow progress in civil works
Shortage of labour
Inadequate mobilization by contractor
Maoist problems
Court cases
Contractual issues
ROU/ROW problems
Law and order situation

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How to adopt New
Change and acceptance is the mantra for Success…..
Change creates Chance

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Project Management Process Groups
Initiating Planning
Monitoring &
Controlling
Executing
Closing

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Project Initiation
Initiating

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The Strategic Questions
Which projects meet our strategic objectives?
Which projects to undertake?
What is the broad scope of the project selected?
What determines the success of the project?
How will success be measured?
Who are the stakeholders?
What are the deliverables?
What are the acceptance criteria?
Need for Projects? - Projects are a means of achieving organizations goals and objectives:
Market demand
Internal business needs
Customer requests
Technological advances
Legal requirements
Social needs

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Key Questions
Once the project is selected the key questions to be answered are:
Who will head the project?
What are the project objectives?
What are the major constraints of the project?
What are the major resource requirements?
What are the major risks?
What are the major milestones?
Project Charter – 5 key Elements:
Formal authorization of the project
Commitment of resources
Identification of the Project Manager
Definition of the PM’s authority
Description of the Project

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Project Planning
Planning

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Project Planning – Why
Planning is required to:
Establish the total scope of the project
To define and refine the project objectives
To develop the course of action required to achieve those objectives

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Questions in Planning Process
Has the scope been understood fully?
Who is to be included in the project team?
When will the project be completed?
How will it be executed and managed?
What are the components to be procured/ contracted out?
How much will it cost?
What are the quality requirements?
What are the risks in execution?
How will the stakeholders be managed?
Kick-off meeting?

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Kick-off meeting
Purpose: To formally notify all team members, clients and
stakeholders that the project has begun.
To make sure that everyone has a common understanding
of the project and their roles
Agenda: Introduce the people at the meeting
Recap the information in the project charter
Discuss important roles and responsibilities. Clarify any
confusion
Go over the general approach and timeline of the project
Discuss project management procedures, specially issues,
changes, risks
Discuss and answer any outstanding questions.
Benefits: Start project with everyone on the ‘same page’
Contributes to project team strength and cohesiveness
Stakeholder presence demonstrates business commitment
One of the few times all project team members are in the same room together – gets commitment from all stakeholders

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Project Management Plan
The Project Management Plan integrates all subsidiary management plans on scope, time, cost,
quality, risk, communication, HR, and procurement.
The more detailed the planning,
the less chances of changes during execution.
The Project Management Plan is “owned” by the project manager.
The Project Management Plan forms the baseline of the project.
- The baselines include:
 The scope baseline
 The schedule baseline
 The cost performance baseline

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Project Planning Summary
The Project Management Plan provides the guideline of how the project will be planned, executed,
monitored and controlled, and closed.
Developing from the “Why” and “What” in the project charter, the project management plan details
out the “What” and then answers the questions:
When, Where, How, Who, and How much.

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Project Execution
Executing

25. What does it take
to execute a
project ??
6/26/2021 9:35 AM 25

26. 3 Things Sir !
6/26/2021 9:35 AM 26

27. ables
Identifying Requirements
6/26/2021 9:35 AM 27
Managing Stakeholders
Balancing Competing
Demands

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Identifying Requirements
What’s required and what's not
Categorize & Prioritize – include non functional requirements
Acceptance criteria
Traceability
Sign offs

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Managing Stakeholders
Identify
Classify
Prioritize
Understand
Manage

30. Balancing
Competing
Demands
6/26/2021 9:35 AM 30

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Project Monitoring and Controlling
Monitoring &
Controlling

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Project Monitoring
Project monitoring is an integral part of the project management. It provides understanding of the
progress of the project so that appropriate corrective actions can be taken when the performance
deviates significantly from the planned path
Project Monitoring System is a tool accessible via web browser which enables monitoring and
management of projects within the scope of works and expenditures.

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Project Monitoring
Baseline Schedules Baseline Schedules
Daily Progress Report
Monthly Turnover Plan
Finishing Tracker
S Curve
Productivity

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Project Controlling
Project Controls are the data gathering, data management and analytical processes used to predict,
understand and constructively influence the time and cost outcomes of a project or programme;

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Project Controlling
Quantity Survey & Billing
A quantity surveyor is an expert in the art of costing a building at all its stages. Chartered quantity
surveyors are highly trained professionals offering expert advice on construction costs.
By
Kiran Kumar

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A Tale of Two Seas

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Project Controlling
Cost Capturing
Claim Management
Unit Cost Analysis
Project Risk Management
Contract Management
Material Management
Accepted Cost Estimate / Control Budget / Zero Cost Estimate

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Project Controlling
Accepted Cost Estimate / Control Budget / Zero Cost Estimate
A system of management control in which actual income and spending are compared
with planned income and spending, so that you can see if plans are being followed and if
those plans need to be changed in order to make a profit.
Budgetary planning is the process of constructing a budget and then utilizing it to
control the operations of a business.
The purpose of budgetary planning is to mitigate the risk that an organization's financial
results will be worse than expected. ... Create budgeting policies and procedures.

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Project Controlling
Contract Management
The contract management process is the interaction between the vendor and the purchaser
that ensures that both parties meet their respective obligations in any procurement relationship.
The aim is to meet the operational, functional and business objectives required by
the contract and provide a profitable interaction.
.
By
Yuva Kishore

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Project Cost Management
Cost management involves
the following processes:
Plan Cost Management
Estimate costs
Determine the budget
Control costs

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Project Cost Management
Cost Capturing:
We can capture costs manually by creating un costed, costed, and accounted transactions for third-
party application sources in Project Costing.
Depreciation:
Depreciation is a method of reallocating the cost of a tangible asset over its useful life span of it
being in motion. Businesses depreciate long-term assets for both accounting purposes.

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Project Cost Management
Unit Cost Analysis:
A unit cost is the total expenditure incurred by a company to produce, store and sell one unit of a
particular product or service. Unit costs include all fixed costs, or overhead costs, and all
variable costs, or direct material and labor costs.
Cost Control:
Cost control is done through constant monitoring and comparing with the cost baseline.
Actual costs are compared with budgeted costs and variances are calculated.
Early warning signals allow the project manager to take corrective action and improve cost efficiency

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Claim Management
Claim Management is an inevitable process in Construction Project Management, to reach
successfully the desired results
A streamlined claims management system makes your business more efficient
Efficient claims management is vital to the success of both large and small companies working
within the insurance industry

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Project Risk Management
..... not optional
its essential...!

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Project Risk
……is an uncertain event or condition that,
if it occurs
has a positive or negative effect
on projects objectives
BUT WHY IS THERE UNCERTAINITY?

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Risk Management Plan
Plan Risk Management
Identify
Analyze
Prioritize
Respond
Monitor and Control

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Material Management
Materials management plans and designs for the delivery, distribution, storage, collection, and
removal of occupant-generated streams of materials and services. It is usually an additional
service that is offered as part of a campus planning process or a building design project.

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Project Closing
Closing

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Project Closing
Demobilization Plan: Prepare plan for section wise take-over dates by customer and
demobilization plans for:
Sub Contractor
TPL Manpower
T&P, and Closure of Stores
Review and submit status of BGs
Review and submit status of disputes if any
Review and submit status of taxes, duties, etc.
Prepare and verify executed contribution
Financial closure

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Successful Project Management
10 steps to successful project management:
1. Understand the ‘Why’ of the project
2. Quantify the measurement of success of the project
3. Follow a systematic process oriented approach
4. Define project objectives
5. Spend enough time on planning
6. Minimize changes in the plan
7. Plan risk management
8. Use proven project management tools and techniques for decision making
9. Monitor each activity for scope, time, cost, quality
10. Be accountable and fix accountability at every level

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Successful Project Team
Be committed – Create personal buy-in for the project goals
Motivate your team – make them feel part of the team, acknowledge good work
Delegate – Use the skills and abilities of your team
Be proactive – anticipate needs of your team and communicate with everyone
Stay in control of things – Don’t allow the project to get derailed
Believe in yourself – The team looks to you for leadership. Be a role model

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Successful Project Team
Belief System

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By
R S K Chaitanya