JD

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Role: HR Executive
Job Brief:
We are looking for an HR assistant to handle a variety of personnel related administrative
duties. Your role is to act as the liaison between HR managers and employees, ensuring smooth
communication and prompt resolution of all queries. You will also support our daily HR
activities and assist in coordinating HR policies, processes and relevant documents.
An ideal candidate for the human resources assistant position holds an academic HR
background. Familiarity with our industry is also an advantage. For this role, you should be able
to work autonomously and assist in more complex HR duties, like posting job ads, coordinating
interviews and contacting candidates. Following our training sessions, you will also be able to
assist HR managers in the life cycle recruitment (e.g. on boarding process for new hires and
candidate sourcing.)
Ultimately, you should be able to ensure our HR department is organized and operates to
attract, hire and maintain our employees.
Qualification:
 MBA in Human resources OR Equivalent
Experience: 0 to 2 Years
Responsibility:
 Reviewing resumes and applications
 Conducting recruitment interviews and providing the necessary inputs during the hiring
process
 Working with recruitment agencies to source for candidates for specific job positions
 Maintaining HR records, such as those related to compensation, health and medical
insurance
 Handling insurance-related issues
 Managing workplace safety issues
 Training new or existing employees
 Firing staff
 Communicating and explaining the organization's HR policies to the employees
 Follow up of confirmation records statutory obligations - PF, ESIC, taxes, gratuity, LTA,
bonus etc
 Preparation of salary statement

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 Handling the full and final settlement of the employees
 Administration of all contract labor
 Conducting various welfare activities
 Community initiatives programs - organizing and participation
 Regular updating of communication channels
 Preparing and submitting all relevant HR letters/documents/certificates as per the
requirement of employees in consultation with the management
 Ensuring statutory compliances for PF withdrawal, annual returns, factory license, shop
and establishment license, labor law and record information on a timely basis
 Liaising with all government agencies to ensure adherence to compliance
 Preparing and processing timely distribution of salary, bonus, increment salary slip,
leave encashment and full and final settlements
 Recording, maintaining and monitoring attendance to ensure employee punctuality
 Conducting employee orientation and facilitating newcomers joining formalities
 Maintaining and regularly updating master database (personal file, personal database,
etc.) of each employee
 Resolving grievances or queries that any of the employees have
 Escalating to the right level depending on the nature of the grievance or issue
 Checking travel and tour expenses and contractor bills and record in relevant software
for timely credit of the amount into employee's accounts
 Preparing letters such as offer and confirmation
 Implementing and administering performance management processes as per the PMS
policy and timelines
 Conducting exit interviews for employees and recording them accordingly
 Reviewing job descriptions for all positions at regular intervals and updating them in
consultation with the respective managers
 Engaging with employees on a regular basis to understand the motivation levels of
people in the organization
 Keeping records of staff insurance and ensuring timely renewal
 Coordinating with consultants and candidates for scheduling appointments with the
management team for sourcing
 Conducting first round of telephonic interview for the candidates to schedule
interviews.

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Key Skills:
Managerial, listening, speaking, and decision-making skills; ability to work in collaboration as a
team and diffuse any hostile work situations; knowledge of local, state, and federal
employment laws
Personal Qualities:
 In Leadership – Do what’s right, even if it’s tough
 In Collaboration – Leverage our collective genius, be a team
 In Transparency – Be real
 In Accountability – Recognize that if it is to be, it’s up to me
 In Passion – Show commitment in heart and mind
 In Advocacy – Earn trust and business
 In Quality – Ensure what we do, we do well
 Keen to contribute ideas.
 Finding interesting and brilliant solutions to problems.
 Passionate about software development and developer communities.
 Always having a positive attitude.
 Results Oriented
 High Energy
 Self-Motivated
 Have a good understanding of IT so you can quickly learn about new IT packages and
techniques
 Have good communications skills
 Enjoy problem solving
 Work in a logical manner
 Demonstrate good attention to detail
Working hours:
 Working hours are generally 8:30 am to 5:30 pm 5 days a week, but can involve extra hours
in the evenings or on weekends to meet deadlines. Some jobs may involve being on-call to
deal with unexpected problems that need solving at any time day or night.