MIS 406 Systems Design Dr. Annette Easton © Annette C. Easton, 2014 Page 1 Spring 2014 Project Specifications Background Information Many elementary school districts provide fee-based, optional, after school enrichment classes to their students. These classes provide a way to offer fun, educational programs that are not part of the regular, state prescribed curriculum. The After School Program Office (ASPO) manages the selection of courses/instructors, and facilitates the enrollment process. A brochure of available courses and fees is sent to each family, along with a sign-up form. Interested parents will complete the form for their child and return the completed form, along with course payment, to their child’s school. If they have multiple children, one form is completed for each child. The school marks each form with a date/time stamp since classes are filled on a first come, first served basis. The school forwards all submitted materials to the ASPO. Currently, staff in the ASPO, enter the registration information in an Excel spreadsheet, including the date/time stamp. They then manually review the submission information and start assigning students to the corresponding classes. If a class becomes full, they will log students on a wait list as appropriate. Finally, an attendance roster is created for each class. Required Components of your Project You have been asked to develop a prototype of a database system that could be used by any school district. As a starting point for your system design, you should use the basic information provided in this handout. Supplement with any general knowledge your team may have, or acquire, about registration processes. You will need to decide on your product's specific look and feel, as well as ultimate capabilities. Coupling your knowledge with your entrepreneurial drive and spirit, you will develop a comprehensive after- school enrichment registration application. Since you are designing a “generic” system, think about how you can design in the ability for a school district to customize the system, e.g. have their district name, logo, etc. You are asked to build a prototype of this system. This development includes designing and populating the necessary database tables with appropriate test data, designing needed data entry forms, preparing needed standard reports, creating the menu interface, providing needed query capabilities, and creating data management functionality. Typically there will be several full time staff members who will be using the system. However, some offices may employ temporary and/or transitional staff. As such, they need the system to be very user friendly, and provide quick, easy access to the most frequently used forms, reports, and queries. For demonstration purposes the prototype can be developed as a stand-alone solution. In developing the prototype, you must use Microsoft Access, as ...

1. MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 1
Spring 2014 Project Specifications
Background Information
Many elementary school districts provide fee-based, optional,
after school enrichment classes to their
students. These classes provide a way to offer fun, educational
programs that are not part of the regular,
state prescribed curriculum.
The After School Program Office (ASPO) manages the selection
of courses/instructors, and facilitates
the enrollment process. A brochure of available courses and
fees is sent to each family, along with a sign-up
form. Interested parents will complete the form for their child
and return the completed form, along with
course payment, to their child’s school. If they have multiple
children, one form is completed for each child.
The school marks each form with a date/time stamp since
classes are filled on a first come, first served
basis. The school forwards all submitted materials to the ASPO.

2. Currently, staff in the ASPO, enter the registration information
in an Excel spreadsheet, including the
date/time stamp. They then manually review the submission
information and start assigning students to the
corresponding classes. If a class becomes full, they will log
students on a wait list as appropriate. Finally,
an attendance roster is created for each class.
Required Components of your Project
You have been asked to develop a prototype of a database
system that could be used by any school
district. As a starting point for your system design, you should
use the basic information provided in this
handout. Supplement with any general knowledge your team
may have, or acquire, about registration
processes. You will need to decide on your product's specific
look and feel, as well as ultimate capabilities.
Coupling your knowledge with your entrepreneurial drive and
spirit, you will develop a comprehensive after-
school enrichment registration application. Since you are
designing a “generic” system, think about how you
can design in the ability for a school district to customize the
system, e.g. have their district name, logo, etc.
You are asked to build a prototype of this system. This
development includes designing and populating
the necessary database tables with appropriate test data,
designing needed data entry forms, preparing
needed standard reports, creating the menu interface, providing

3. needed query capabilities, and creating data
management functionality. Typically there will be several full
time staff members who will be using the
system. However, some offices may employ temporary and/or
transitional staff. As such, they need the
system to be very user friendly, and provide quick, easy access
to the most frequently used forms, reports,
and queries. For demonstration purposes the prototype can be
developed as a stand-alone solution.
In developing the prototype, you must use Microsoft Access, as
it is readily available for school districts.
Additionally, you must ensure that the system is easy to use and
meets the needs of the user. As such you
must ensure that both User Documentation and Integrated Help
are designed to support the system.
You should design a complete package necessary to support
your product. You must develop a support
and training strategy. In order to determine the ultimate
costs/benefits, you will need to keep track of data
concerning estimated development time/costs, operating costs,
etc.
Internally, you must also develop a comprehensive set of system
documentation that details the logical
modeling, physical modeling, and implementation process. This
documentation set will serve as the
“organizational memory” to provide an understanding of why
the product was developed as it was, and to
serve as a resource for future enhancements that will need to be

4. made to the system.
Process Descriptions for After School Enrichment Registration
The starting point for the After School Programs Office is to
develop the list of classes that will be offered
each session. Usually there is a Fall and Spring session,
although some school districts may have more or
fewer sessions. Companies or individuals submit proposals to
ASPO to be considered. The
companies/individuals are independent contractors. The ASPO
has the final say in deciding which courses
will be offered. They create a brochure that contains a
description of the different courses and their costs.
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 2
Sometimes the courses will be offered on a rotating basis at
different schools (e.g. Mad Science is Mondays
at School One and Thursdays at School Two.) Other times the
course will only be offered at one school.
Course offerings must be tracked by school, and must include
the date, time, and location. Usually the
location is a class room, but sometimes it may be a special area
such as the basketball court. A few classes
that start in the Fall are yearlong courses. Students must
commit to sign up for the entire year and no new
students are permitted to join midyear.

5. A sample of the available courses offered at School One is
shown in Figures 1 through 3.
Figure 1 - Sample Program Offerings
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 3
Figure 2 - Sample Program Offerings
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 4
Figure 3 - Sample Program Offerings

6. The database system must have the capability for a user to
update information about an existing class,
to add a new class, or to delete a class.
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 5
The ASPO produces a summary listing, by school site,
identifying which classes are offered at that site,
along with the specific days, times and locations. An example
of this listing for one school site is shown in
Figures 4a and 4b. Figure 4a shows the first page of the
summary, while Figure 4b shows the second page.
Figure 4a - Sample of Summary Listing for a School Site (page
1)
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 6
Figure 4b - Sample of Summary Listing for a School Site (page

7. 2)
Registration Form
If parents are interested in enrolling their child in an after
school class, they must complete the
registration form (shown in Figures 5a and 5b.) Note that there
are two pages to the form. The completed
forms are returned to the School Office, or other acceptable
location, and must include a check for each
class. Checks are made payable to the individual/company
providing the class. Students can sign up for
several classes.
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 7
Figure 5a - Sample Registration Form (page 1)
MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 8

8. Figure 5b - Sample Registration Form (page 2)
Currently the information from the registration forms is entered
into an Excel spreadsheet. An example
of the data captured is shown in Figure 6.
Figure 6 – Registration Data Currently Tracked in Excel
It is possible that a parent may authorize multiple methods of
what happens at the end of a class. For
example, the child may be picked up and allowed to walk home.
Additionally, the method may vary by class,
if enrolled in multiple classes. A child may have multiple
medical alerts. For example they may have
allergies to several different items. Some may be on medication
for ADHD or some other disease, while
others might have a note such as “Cardiac history- Med. Forms
on file @ school office” Or “amoxicillin,
cerebral palsy, mitochondrial disorder; so gets tired frequently.”
The database system must have the capability for a user to add a
new registration, update information
about an existing registration, or to delete an existing
registration.

9. MIS 406 Systems Design Dr. Annette Easton
© Annette C. Easton, 2014 Page 9
Attendance Sheets
After the enrollment period has ended, staff must assign
students to their desired classes. In cases
where the number of students exceeds capacity, students are
added in order, based on the date/time stamp
of their registration form. Ideally the new database system can
help with providing an easy mechanism to
assign students to classes. After the class rosters are finalized,
the staff create an attendance report for
each class. An example of this report is provided in Figure 7.
Figure 7 – Class Attendance Report
Additional Reporting Capabilities
Occasionally the After Schools Program Office needs to
generate reports for the School District.
Examples of the types of reports/queries needed include:
▪ List of classes and enrollment by school
▪ Total enrollment in ASPO by school

10. ▪ Total program fees collected per school
▪ Number of unique students served by the program
▪ Number of unique families served by the program
▪ Information about the most popular programs offered
Data Management Capabilities
For financial audit purposes, all records must be stored for 3
years. At the end of the 3-year period the
records must be archived into history tables for an additional 2
years. They system should provide
functionality to be able to move data to the history tables, and
to delete the information that is no longer
needed in the history tables. Additionally, reports should be
able to be generated that show summary
information over the 5 year period for average number of
students enrolled, revenue collected, average
number of classes offered per school, etc.
Rural, Suburban, and Urban Issues Worksheet
POL/215 Version 4
1
University of Phoenix Material
Rural, Suburban, and Urban Issues Worksheet
Determine whether the following issues are associated with a
rural, suburban, or urban community. Highlight your answer.
Your answers may be a mix of two or all three. Provide a
rationale for your answer by explaining why you think the issue
is associated with this community.

11. 1. Not enough public transportation – Rural, Suburban, or Urban
2. Roads – Rural, Suburban, or Urban
3. Traffic – Rural, Suburban, or Urban
4. Access to public services – Rural, Suburban, or Urban
5. Gang violence on the street – Rural, Suburban, or Urban
6. Gang activity in schools – Rural, Suburban, or Urban
7. School funding – Rural, Suburban, or Urban
8. Availability of energy, water, and resources – Rural,
Suburban, or Urban
9. Demands on ecosystems – Rural, Suburban, or Urban
10. Lack of diversity – Rural, Suburban, or Urban

12. State Research: Elements that Influence State Government
POL/215 Version 4
1
University of Phoenix Material
State Research – Elements that Influence State Government
Select and complete one of the following assignments:
Option 1: Interest Group News Piece
Option 2: Web Encyclopedia
Option 3: Legislative Aide
Option 1: Interest Group News Piece
You are a reporter and must provide a 700- to 1,050-word piece
on an interest group for the Sunday paper. Use the following
questions as a guide for preparing your news piece:
· Identifyand provide a description of one interest group and its
connection or relationship to each of the two principal political
parties. How does each influence the state government?
· Summarize the information you found regarding the election
process of your state and the effects of citizen participation on
the process.
· Format your news piece consistent with APA
guidelines.Option 2: Web Encyclopedia
You have been assigned the task of preparing a web

13. encyclopedia entry for an interest group. Using the following as
a guide, prepare your 700- to 1,050-word web entry:
· Identifyand provide a description of one interest group and its
connection or relationship to each of the two principal political
parties. How does each influence the state government?
· Summarize the information you found regarding the election
process of your state and the effects of citizen participation on
the process.
· Format your web entry consistent with APA guidelines.Option
3: Legislative Aide
You are working as an aide for a representative in your state
legislature, and he or she has asked you for a summary of
information on a particular interest group. Use the following to
prepare your 700- to 1,050-word summary:
· Identifyand provide a description of one interest group and its
connection or relationship to each of the two principal political
parties. How does each influence the state government?
· Summarize the information you found regarding the election
process of your state and the effects of citizen participation on
the process.
· Format your summary consistent with APA guidelines.