This document summarizes an educational ERP software package called Online Information System (OIS) developed by NIST Technology Consulting Services. OIS is a complete automation solution for educational institutes that has been in use for over 12 years. It is developed using latest architecture and can be modified as needed. The package complies with guidelines from regulatory bodies and is modular to meet customer requirements. Implementation and maintenance costs are kept low. A demonstration of the package can be provided.

2. Dear Customer
We are enclosing details of Online Information System (OIS),
our Educational ERP package for the complete automation of your
educational institute. (OIS has been developed by NIST Technology
Consulting Services; a subsidiary of National Institute of Science &
Technology - the premier technical institute of eastern India since
1996 offering B-Tech, M-Tech, MCA, MBA & PGDM Programs) This
package has been in use at various institutes for over 12 years and
has yielded tremendous productivity. The entire package has been
developed using latest architecture and hence allows us to make
modifications as and when necessary. Secondly, the package has
been developed keeping in view the requirements of professional
institutions and their activities as per MCI/PCI/AICTE's NBA (National
Board of Accreditation) guidelines. The package is modular and can
be modified as per your requirements. The development and
deployment platforms are state-of-the-art and hence costs, such as
software licensing , hardware and maintenance costs have been
kept to a bare minimum. Other advantages of the package are
mentioned in detail in the brochure.
We will be delighted to give you a hands-on demonstration of
the package at your convenience.
Thanking you
Yours Sincerely
Bhawani Shankar Pattnaik
Director
NIST Technology Consulting Services

3. The performance of the students is a matter of concern for
both teachers and the parents. We provide a solution, which
enables parents and teachers to see the student’s performance
without bothering to wait for the mark sheets.
Using this system teachers and parents can remain in touch with the student's performance.
Our solution consists of three modules:
1. Student Information System
2. Examination Records Management System
3. Web Based Student-Parent Information System
4. SMS Based Student-Parent Information System
Student Information System :
This module has been designed to maintain data
about the students of the institute. In this software
there are excellent features that enables:
Authorized personnel to extract data about any
student
The teacher to get information about the student
Easy maintenance of student records
Generation of notes for such purpose as BE Project, summer training report, disciplinary notes,
etc.
Generation of roll number
Along with the above mentioned properties the reports that can be generated are :
Student details
Parent details
Permanent and Correspondence Address
Attendance
Certificates
Blood group
Seat type (JEE Seat, Management Seat, NRI Seat, B.
Tech., MCA, MBA)
Such a large amount of data can now be maintained by
a single person, thereby avoiding massive paper work and
thus making the process faster, safer and more efficient.
Features such as generation of roll number reduces the
work further. More-over this software enables the teachers
to get information readily about their students and this
helps them in working towards the benefit of students.
The search facility provided in this software is very good since search can be done on any field, thus
increasing the flexibility of the software.
Such software can be said to be the data keeper of the wealth of the institute as the students are the
wealth of the institute.

4. Examination Records Management System :
The maintenance of examination records and marks of the students is a very tedious job requiring a
lot of file work and thereby man power. Our software provides a very easy and efficient solution to this
problem where two or three people can do the entire job in a paper free manner.
The features of this software are :
Maintenance of marks for University Examinations.
Maintenance of Sessional Marks.
Maintenance of marks for Internal Examinations
Calculation of the Internal Assessment marks to be
sent to the University
Generating Standard Deviation Charts for student
or Batch performance
Generating reports in the format required by AICTE
and University.
The reports that are generated:
Marks in Internal Examinations
Marks in External Examinations
Marks in Sessional to be sent to the University
Internal Marks to be sent to the University
Batch average
Student performance chart
With such features our software works as an excellent tool for regulating the performance of the students.
Web Based Student-Parent Information System :
This software package enables the parents to check their ward’s progress from their home. They can
access information about their ward through the Internet. Not only the parents but also other people
can access information about the students by logging into the Institute's Web-Site. The features of this
software are:
Accessing the marks of a student
Accessing the attendance of the student
Accessing data such as Student Name, Roll Number etc.
This package includes all the facilities provided by the Student Information System but the difference is
that it can be accessed through the Internet. This helps in better communication with the parents and
thus adds to their satisfaction.
SMS Based Student-Parent Information System :
Using this package information can be shared with the
student and parents through mobile messages (SMS).
Features of this package includes
Sending marks of every internal and semester exam
automatically
Even parents can send request for marks or
attendance to the college to get the result in
response.
All important notices can be sent to parents and
students on category basis.

5. Another area that requires attention is student accounting. The maintenance of records such as Mess
Dues, Academic Fees, Examination Fees, Bus Fare, Library Dues etc, is a really tough job as it requires
maintenance of ledgers and files and this requires to be checked many times and maintained at different
places in order to keep the data secured. This is very difficult and tedious, as extra caution needs to be
taken in matters regarding money. Our software package provides a solution to all these problems and
it reduces the paper work to almost zero.
These packages include features such as:
Academic fees according to admission type
and degree/course
Fees structure according to AICTE and State
Government norms
Entry of student's payment
Generation of receipts for payment of fees
Bank transaction details
Entry of bus/library/mess fees payment
Generation of receipt for bus/library/mess
fees
Posting fees to accounts section
All the features are accompanied with reports that are in the format as required by the statutory
bodies. The reports are
All fees due reports
All fees received (Daily, Monthly, Year to date, etc.)
Bank Draft details/Cash Receipt details
Payment receipt details, etc.
All these features make the work very easy, fast and security of data is guaranteed in such an
automated processes. This also reduces error and matters regarding money can now be handled efficiently
like never before.

6. Syllabus and Online Student Registration
This module is designed to simplify the most time consuming task of Student Registration where
student choose a set of courses for a particular Semester/ Trimester. This module also facilitates the
maintenance of detailed syllabus prescribed by the University.
The features supported by this module
Batch wise maintenance of detailed syllabus for Faculty and Student reference.
Floating Courses for a particular semester/trimester.
Online normal and back paper registration by the students
Verification of registration by the administration
Generation of Reports for University Registration
system for an automatic attendance entry
after the class.
Some of the reports generated by the module
are
Date wise Course Completion report
Class wise Student Attendance report
Total attendance of the student in
each subject in terms of percentage
or number of classes
Filtration of students based on their
Attendance percentage
This package also helps students to
monitor the course coverage and their
attendance in their respective courses
Online Course Progress and Student
Attendance System
It is quite hectic for a faculty to keep
track of details of each class, how much
course covered, attendance for each
student and again at the end of the course
all the summary needs to be generated
manually. This package makes it easy.
Features of this package include
Class Assignment to Faculty
Scheduling of Classes
Course Planning
Maintaining Course Coverage in each Class
Maintaining Attendance of each student.
In this system attendance is taken by portable biometric devices which can be attached to the

7. In order to extract quality work from their employees the employer needs to motivate them. This
motivation is not achieved by words spoken in the organization or during a meeting. This needs something
more.
In this software all such problems have been tackled and that too in a very efficient manner. Now the
employer has all the data about his employees and he can access them any time he likes. This saves his
time and even keeps him in touch with his employees.
The uses of this software can be listed as:
Maintenance of employee records
Employee search
Important dates such as anniversaries, birthday, etc.
Data about the dependants of the employee
Now they can send birthday gifts to their employees or
they can wish their children on their birthdays and the most
important part of it is that they do not have to remember
these dates. Thus maintaining a healthy employer-employee
relationship.
Apart from these there are other features such as:
Number of days an employee has been working in his
institute
Previous firm records of the employee
Employee feedback
Details of employee education
Employee experience including training
Employee performance notes
Publications done by Employee
His Areas of Interest
These facts enable him to control the quality of the employees and thereby the quality of the
institute.

8. Managing the attendance of the staff members is a tedious job
especially when it is done through the manual registers. More over
signing on a register can never assure for the :
Authenticity of the person signing
Time of coming in & going out
In our package all these problems have been solved. Our package
possesses features such as :
Identity card for staff members
Bar Coded cards
Bar Code swipe reader
Voice system for pronouncing the names and time
Automated time entry
Here we get :
Better regulation of the time of entry
Better management of attendance
Integrated with Leave Approval System
Integrity with the HR management system.
Better management of leaves, half day leaves,
LWP, etc.
On the other hand we are providing a biometrics
based attendance system. Under this system, the bar
code card and reader is replaced by a finger print
recognition system where each user's finger print is
stored.
This package is supported with plenty of reports
such as :
Daily Attendance Report with in and out time
Absentees Report for a particular day
Monthly Attendance Report of each employee
with in/out time and effective working hours.
Different font colors are used in the report for easy
visibility of
Late Entry
Early Exit
Working Hours less than the minimum per day
These features enhance the professionalism of the Institute and updating attendance becomes easier.

9. The generation of payroll slips, maintenance of salary data is amongst the most worrying jobs of any
employer. He has to maintain such data about the employees that include:
Basic Pay, Dearness Allowance
House Rent Allowance
Other Allowances
Provident Fund
Provident Fund Number
Deductions
Last Increment Date
Number of days without pay, half pay, etc.
Advances and Loans
Yearly increments
Doing these manually by searching through papers and at the same time maintaining confidentiality
is a very tough job. One has to spend enormous amount of time for this and the work has to be done
carefully too, as error cannot be tolerated in matters regarding money. Now think of an automatic
system that can -
Keep records about the employees
Calculate their monthly salary keeping
in account the leaves they have taken
Keep track of advances, allowances
etc.
Keep track of all their deductions like
PF, TDS etc.
Monitor overtimes done by employee
and calculate proper reimbursement.
Generate pay slips
Send those slips to accounts section
Print the records
Enables easy searching facility
Keep track of the last increment,
bonus etc.
Performance Based Salary Evaluation/
Increments through an Automated
Appraisal System
Keep track of all honorarium &
facilities given to the employee.

10. Our payroll software package can do all these and it also includes advanced confidentiality and
security features and excellent search facilities that add to flexibility and reliability of the software.
Facilities provided by our software package include:
Advances : The details of the advances taken by the employees can be entered and retrieved
easily. Details such the percentage of interest levied on advances, amount of money to be
returned, advance balances etc. are calculated internally.
Pay slip browsing : The employers can browse through the payslips of various employees without
opening a single file.
Generation of pay slip : Pay slip for an entire month can be generated just by the click of a
button. Manual procedure for one month requires at least one week for generating the payslip.
Posting to accounts : After generating and editing the final payslip can be posted to the accounts
division through the network.
Salary history : Enables the employer to view the records such as last increment date etc. These
data can be used as a yardstick to measure the performance curve for the employee.
Performance Evaluation: During appraisal the
employee's performance evaluation through a 360
degree feedback system can be done. All the
information about them related to their achievements
in different fields will be available as Decision Support
System.
Reports that can be generated are:
1. Pay slip
2. Salary advances
3. Bank statement
4. Provident fund statement
5. Salary history
6. Advances history
7. Increment due report

11. This software is meant for the management of the library of the institute. Some of the facilities that
are required in any library are:
Maintenance of user data
Maintenance of data about the books, journals, CDs, CBTs etc.
Fine Records
Book keeping and Library transactions
Record maintenance regarding book issue, return, reissue, etc.
Bar code generation for the books
Our software facilities all the above functions and many more facilities are also available.
Cascaded Search : Enables search within results. This helps in finding a book easily and quickly.
Drop Box System : A concept from the US. Reduces the work of the librarian and is easy for the
students.
Soundex Search : Enables search facility where one doesn't have to bother about the particular
spelling. All similar sounding results will be displayed.
Code : Coding of books enables easy identification of the book details and eases data entry.
Example : we can know that the book is of reference type if the first number of the code is 9.
Barcode : Eliminates typing error as data is entered through the bar-code reader.

12. These facilities make the work of the library very easy. The librarian can now have exact information
about any book that he/she wants. The following reports can be generated:
1. Daily transaction report
2. Book detail report
3. New books list
4. Borrowers list
5. Defaulters list
6. Fine Details
7. Library users
8. Lost books
9. Book requisition
10. Book on Demand
Information pertaining to books, such as :
Number of available copies
Price of the book
Author
Publiser
Vendor
Edition
Borrower of the book
Return data
Current status of the book
Can be obtained without the
use of any paper work or
manual search. This makes the
work easier, faster, and more
efficient. The software uses a
very advanced search facility
and a check on the maximum
number of books, fines etc. are
applied automatically, thereby
making the system very robust
and reliable.

13. The provision for on-line test reduces the job of the teacher as well as the job of whole lot of
people involved in it :
Printing the question paper
Making copies of the question paper
Correction and evaluating the answer sheets
Awarding marks
With on-line test the teacher has to prepare only the question paper and provide their answers.
The students can access the questions through the network and answer them on-line. Correction
is done automatically and at the end of the test the marks are generated immediately.
Our On-line Test Administration System provides all these facilities. Apart from these facilities,
it includes:
On-line test registration
Inbuilt accounting package
Payment authentication
Test engine (for giving tests)
Correction and marks generation
These facilities can now be used to attract other students for the tests, as a preparation for
competitive examinations. Thus this can be used to create business, as many students will be
interested to take tests sitting at their own home computers.
Such a facility boosts the image of the institute as many people come to know about it through
the Internet.

14. Quality of teaching improves with every class a teacher
takes. The best judge to a teacher’s teaching is non other
than a student. Keeping in view the importance of student
feedback the online feedback management system has been
designed. In this package all care has been taken to make the
feed back anonymous so that the student can give accurate
feedback fearlessly.
Facility in this package
Grade based evaluation of faculty on a pre-prepared
questionnaire
Based on the feedback each faculty is evaluated on a
scale of one to ten
Anonymous Feedback
Positive and negative comments on the faculty as well
as courses
Faculty and management can see individual feedback
sheets as well as their Rank as per the evaluated grade.
Content Management System
This is the right tool for the faculty to share class notes,
assignments, questions and views with the students. This also
helps to organize the course content and make it available to
the students.
Features of the module
Classified Arrangement of course materials in different
formats like Video, HTML, PDF etc
Previous years question papers with solution.
Online assignment publishing
Online assignment Submission
Sharing of class notes with the students
Doubt clearing through online messaging system.
Project / Seminar Management System
This module helps to manage the B.Tech Project, Technical seminar and grand viva conducted in the
institute. This package smoothen the process of assignment of projects/seminars to the students and
their evaluation.
Features supported in this module:
Recommending projects/seminars for the
students
Receiving application from the students
Assigning project / seminar to the selected
students
Evaluation of the projects at different levels
Separate evaluation schemes for
presentation, reports, quality of work done
etc
Reports of final marks as per university
requirement

15. PLACEMENT MODULE
Placement information is highly crucial & sensitive for any Professional Institute. The placement
record reflects the quality of the institution. It is difficult to record and monitor information
about:
Details of recruiting companies
Academic history of all students
Selection criteria for each company
Selection process for each company
Placement schedules during the campus drive
List of eligible students for each company
All this information can now be maintained safely and smoothly and when ever desired one
can generate different reports based on this information. Few of the reports that can be generated
from the package are
List of students qualifying the criteria mentioned by a particular company
Company's selection process
Schedule for a recruitment drive
BULLETIN BOARD
This module is meant to streamline the process of
publication of Notices, Circulars in the college. Using this
one can publish a notice and can control who can view
and who can’t. It also controls which notice will go to the
notice boards and what will be the removal date of the
notice.
Features of this module includes
Editing notices with all kind of formatting options,
with tables etc
Controlling of the publication date and removal
date.
Visibility control, i.e visibility for a category of
people like faculty, student of particular batch, staff
etc
Flexibility to add content of Excel Sheet directly to
the notice
Controlling which notice will go to which notice
boards
Search facility to search a previous notice
Reports generated by this module includes
Complete Notice along with CCs list, notice
board details and removal date
List of notices published on any date
List of notices present on any Notice Board
List of notices published in any particular
category

16. This module has been designed for the purpose of security. Different users have various levels of
access, depending upon their position in the organization.
For example for the HRM & Payroll Module
The head of the Institute i.e., the Director/Principal has access to all information like Employee
name, Performance, level, salary advances etc. Under this category we can edit, add, delete, etc.
Administrative Officer has access to lesser amount of information.
Accountant has access to only some information relating to salaries, such as attendance, leave
and advance.
Through this authorization module different types of access can be given to all other modules which
are
Library Management
HR Management
Payroll Management
Student Information
The head of the institute can be the
administrator and then she/he is the only person
who has access to all the forms in the modules.
Thus by controlling the form access she/he can
assign specific jobs to the employees thereby
providing better control on job distribution. This
also helps her/him in supervising the employees as she/he can check the modules and see whether the
work has been done.
Highlights of this software are :
Encrypted password
Password Expiry Scheme
Role based permission
Button level permissions
Centralized Integrated Database
The Only person who will be authorized to use this module is the Administrator and he can be the
Director or the Principal or the Administrative Officer of the institute.

17. 1. Now Access Course Materials, Assignments, Class Notes on line
2. Access Online Notices, Class Schedule, Course coverage status and
attendance
3. Access and Browse Digital Library and Conventional Library.
4. Get Online Internal and Final Results/Grades.
5. Exposure to the state of the art technology and become a part of
modern hi-tech system
6. Track detailed syllabus and registration for courses
7. Access old question papers and their solutions & appear online exams/
mock tests.
8. Parents can get marks and attendance information online through mails
and messages and stay in touch with the institution even at home or
office.
1. Now store all your academic records like Attendance, Marks, Projects,
Seminars etc Online with the flexibility to update and access from any
place.
2. You can access college information like Notices, Meetings, Class Schedules
etc online within on outside the campus.
3. Collaborate with parents to strengthen the Home-Institution Link
4. Save time from non-teaching activities like making reports and keeping
records. Spend the most productive hours of yours in teaching.
5. Create question papers from the online question bank, get a central
store for all the teaching and learning material on line. This is valuable in
providing continuity from year to year and to support new faculty
member.
1. Now finding information about your teacher, students and
classes is just a click away.
2. Daily lecture report, adjustment classes, portion covered is
in front of your computer screen
3. Monitor the whole class or individual student performance
4. Get daily summary of Attendance, Notices, Course status etc
5. Stay connected with parents and students
1. Assure smooth operation at your institute
2. Keeps parents and students happy and connected
3. Gives an easy and simple interface of working for the staff
members
4. Removes the headache of book keeping of accounts, payments,
salaries
5. Implementation of E-Governance as per MCI/PCI/AICTE Norms.
6. Canalize Complains and Feedbacks
7. Keeps all in sync- Teacher, Student and Parents
8. Attain high standards in quality of education
9. Become more responsive transparent & satisfy your customers
10.Manage Multiple Institute at a time from inside or outside the
campus.