The document discusses the Define Activities process from the Project Schedule Management knowledge area. It defines activities as identifying and documenting specific actions needed to produce project deliverables. Activities are broken down through decomposition and documented in an activity list along with attributes. Rolling wave planning is used to define near term activities in detail and future activities at a higher level. The outputs are an activity list, activity attributes, milestone list, change requests and potential updates to the project management plan.

1. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved.
Define Activities
PMPChapter 6 –
Project Schedule Management

2. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
6.1 Plan Schedule management
Overview
Define activity Process definition
Define Activity: ITTO
What is Decomposition?
What is Rolling wave planning?
What is Activity list?
What is Activity Attributes?
Review

3. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Schedule Management processes
Plan Schedule
management
Define Activities Sequence Activities
Estimate Activity
Duration
Develop Schedule Control Schedule
P P P
MCP P

4. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Define Activities -> Overview
CRM Project
Initiation
Project charter
Feasibility Study
Business Case
Stakeholder List
Project Kick-off
Study
Business
Requirement
Document
Reporting
Requirements
System
Requirements
PMP
Vendor selection
Integration
Requirements
Design & Build
System Design
High level Design
Low level Design
System Build
Sales Module
Marketing
Modules
Engagement
Social
Collaboration
VOC Dashboards
Test
System Testing
Integration
Testing
User Acceptance
Testing
Security Testing
Performance
Testing
Operate
Training
Go-live
Handover
Training
Contract Closure
Project closure
Training
Identify
Participants
Prepare Training
Presentation
Schedule Training
Arrange Training
Facility
Setup Training
environment
Conduct Training

5. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Identifying & documenting specific actions to be
performed to produce project deliverables.
Break work packages into activities that provide a basis for estimating,
scheduling, executing, monitoring & controlling the project work.
Define Activities -> Definition
Identifying &
Documenting
Specific
Actions
Produce
Project
Deliverables

6. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Define activities -> ITTO
Expert Judgment
Decomposition
Meetings
Rolling Wave planning
Project Management
plan
Enterprise
environmental factors
Organizational
process assets
Activity list
Activity attributes
Milestone list
Change Request
PMP Updates
Inputs Tools & Techniques Outputs

7. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
PMP EEF OPA
Define activities -> Input

8. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Project
Management plan
Following plans & baseline will provide key inputs:
Define Activities -> Input -> PMP
Schedule Management plan:
•Prescribed level of details necessary to manage
the work.
•Guideline to define activities (e.g., max duration)
Scope baseline:
Project scope
statement:
WBS: WBS dictionary

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Organizational culture &
structure.
published Commercial
information.
Project Management
Information System
(PMIS)
Define Activities -> Input->EEF
Enterprise
environmental factors

10. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Lessons learned
about activity list.
Templates with
standard activity
list.
policies,
procedures, and
guidelines
Activity list from
Historical project
data.
Define Activities -> Input-> OPA
Organizational
process assets

11. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Expert Judgment Decomposition Meetings
Rolling Wave
planning
Define Activities -> Tools & Techniques

12. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Decomposition
Dividing & subdividing project scope & deliverables in smaller & more manageable parts.
Activities represent efforts needed to complete work package.
Best done by teams rather than individuals
Define Activities -> T&T -> Decomposition
------> Activity List
Identify Participants
Prepare Training
Presentation
Schedule a Training
Arrange Training Facility
Setup Training environment
Conduct Training
Training

13. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
An iterative planning technique in which:
work to be accomplished in near term is
planned in details.
while work in future is planned at a higher
level.
Define Activities -> T&T -> Rolling wave planning
Jan Feb Mar Apr May Jun Jul Aug Sep
Rolling Wave
planning
Planning Package:- Work
packages can be decomposed
further when sufficient
information is available.
Form of Progressive
Elaboration
CRM Project
Initiation
Project charter
Feasibility Study
Business Case
Stakeholder List
Study
Business
Requirement
Document
Reporting
Requirements
System
Requirements
Vendor selection
Integration
Requirements
Design & Build
System Design
High level
Design
Low level
Design
System Build
Build module1
Build Module2
Build Module3
Integration
Build
Reports Build
Test Operate

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Meetings
Meetings are useful tool for planning, especially while using decomposition technique
Participants may include, anyone with responsibility for schedule planning &/or execution
Who's the best person to define activities: Person responsible to execute them.
Define Activities -> T&T -> Expert Judgment

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Define Activities -> Outputs
Activity list Activity attributes Milestone list
Change Request PMP Updates

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Result of decomposition technique applied to the work packages of the WBS.
Rolling wave planning - activities list may be updated periodically
Unique activity id, WBS reference, Label & description of each activity.
Activity ID WBS Id Name
501 W50 Identify Participants
502 W50 Prepare Training Presentation
503 W50 Schedule Training
504 W50 Arrange Training Facility
505 W50 Setup Training environment
506 W50 Conduct Training
Define Activities -> Outputs -> Activity List
Activity list
Helps in accurate
estimation

17. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Activity
attributes
Activity attributes are details related to the activities in the activity list
These attributes will be
updated as we progress in
the process of schedule
creation
• Resource
requirements
• Geographic area or
place
• Predecessor activities
• Successor activities
• Logical relationships
• Imposed dates
• Assumptions
• Person responsible
Information available during the initial stages of scheduling:
Activity identifier (ID) WBS ID Activity label or name
Define Activities -> Outputs ->Activity Attributes

18. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Milestone list
A milestone is a significant point in the project.
A milestone list identifies all project milestones
Used for setting schedule goals & monitoring progress.
Define Activities -> Outputs ->Milestone List
Zero duration task with no. resources
Milestone may be mandatory (contractual), or just for planning(guidance).

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Change Request
If progressive elaboration is used, then after the initial iteration of the plan, new activities
will be identified & added in further iterations.
Activities will be added to the activity list through a change request.
Define Activities -> Outputs -> Change Request
CRM Project
Initiation
Project charter
Feasibility Study
Business Case
Stakeholder List
Study
Business
Requirement
Document
Reporting
Requirements
System
Requirements
Vendor selection
Integration
Requirements
Design & Build
System Design
High level
Design
Low level
Design
System Build
Build module1
Build Module2
Build Module3
Integration
Build
Reports Build
Test
System Testing
Integration Testing
User Acceptance
Testing
Security Testing
Performance
Testing
Operate
Training
Go-live
Handover Training
Contract Closure
Project closure
Jan Feb Mar Apr May Jun Jul Aug Sep
New activities
will be added
after Change
Request.

20. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
PMP Updates
Baseline may be change due to addition of new activities to the activity list.
Define Activities -> Outputs -> PMP Updates
Schedule baseline Cost baseline

21. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Defining activities by Decomposing work package
Define activity Process definition
Define Activity: ITTO
What is decomposition?
What is rolling wave planning?
What is Activity list?
What is Activity Attributes?
Define Activities -> Review

22. PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Don’t wait for the perfect moment. Take the moment and
make it perfect.