Chap 6.6 Control Schedule

PMBOK 6 - All rights reserved; By: Anand Bobade (nmbobade@gmail.com)
Trainer: Anand BobadePMBOK 6th Edition, 2019, All rights reserved.
Control Schedule
PMPChapter 6 –
Project Schedule Management
SIXTH EDITION

6.6 Control Schedule
Control Schedule Definition
Control Schedule & Integrated change Control
Control Schedule : ITTO
What is performance review?
What are schedule forecast?
Data flow diagram
Review

Schedule Management processes
Plan Schedule
management
Define Activities Sequence Activities
Estimate Activity
Duration
Develop Schedule Control Schedule
P P P
MCP P

6.6 Control Schedule
• The current status of the project scheduleDetermine
• If the project schedule has changedMonitor
• The factors that create schedule changesInfluence
• The actual changes as they occur & minimize RisksManaging

If any agile approach is utilized, control schedule is concerned with
below:
Conducting retrospective reviews for correcting processes and improving
planning/estimates etc.
Reprioritizing the remaining work plan (backlog)
Determining the rate at which the deliverables are produced, validated, and
accepted (velocity) in given time per iteration
Managing the actual changes as they occur.
Determine status of schedule by comparing total amount of work delivered &
accepted, against estimates of work completed for elapsed time cycle
Control Schedule

Monitoring the status of project activities to update project
progress & manage changes to schedule baseline to achieve plan.
It provides the means to recognize the deviation from the plan,
& take corrective & preventive actions & thus minimize the risk.
Control Schedule-> Definition
Monitoring status
of Project activities
Update
project
progress
Manage schedule
baseline changes

Control Schedule -> ITTO
Critical path method
Data analysis
Schedule Compression
PMIS
Resource optimization
Leads and Lags
Project Management
plan
Project Documents
Work performance data
Organizational process
assets
Work performance
information
Schedule forecasts
Change Request
PMP update
Project Documents
updates
Inputs Tools & Techniques Outputs

Project Management
plan
Project Documents
Work performance
data
Organizational
process assets
Control Schedule -> Input

Project
Management plan
Control Schedule -> Input -> PMP
Schedule
Management plan
Schedule baseline Scope baseline
Performance
measurement
baseline
Following project PMP’s/baselines may used as input:

Project Documents
Control Schedule -> Input -> Project documents
Lessons Learned Registers Project Calendar Project schedule Resource Calendar Schedule data
Following project documents will used as input.

Work performance
data
It is the raw data of the project’s status.
Actual cost Actual duration
The raw observations & measurements identified during
execution of activities.
Control Schedule -> Input->WPD

Organizational
process assets
Schedule control related organizational policies
Schedule control tools
Monitoring & reporting methods used in organization
Control Schedule -> Input ->OPA
6.7 I T&T O

Critical path
method
Data analysis
Schedule
Compression
PMIS
Resource
optimization
Leads and Lags
Control Schedule -> Tools & Techniques

Data analysis
Following Data analysis tools will be used:
Earn Value analysis Iteration burn down charts Performance reviews
Trend analysis Variance analysis What is scenario analysis
Control Schedule -> T&T -> Data analysis

Data analysis
Iteration burn down charts:
• Tracks the work that remains to be completed in the iteration backlog
• Used to analyse the variance with respect to an ideal burn down
• A forecast trend line can be used to predict likely variance to take appropriate
actions

Data analysis
Performance review:
• It measure, compare, & analyze schedule performance
• E.g., Actual start & finish dates, % complete & remaining duration for work in progress.
• Determine any Deviation from the plan
• Help take corrective & preventive action

Data analysis
Trend Analysis
•Examines project performance over time
•Determine whether performance is improving or deteriorating.
•Valuable for understanding current performance & for comparison to future
performance goals.

Data analysis
Earn value management
• Schedule & Cost performance measurements
• As per PMI this is best technique to measure project
performance.

Data analysis
What-If Scenario Analysis:
•Process of evaluating scenarios in order to
predict their effect
•This is achieved by performing Network analysis
•Used to assess the feasibility of project schedule
under adverse conditions,
•Also used in preparing contingency & response
plans.
Simulation:
•Calculating multiple project durations with
different sets of activity assumptions.
•Uses probability distributions constructed from 3
Point estimates to account for uncertainty.
•Common simulation technique is Monte Carlo

PMIS
Software used for project planning, scheduling, resource allocation, change management
, communication etc.
Control costs and
schedule
Baseline Comparison
SV, SPI and CV, CPI
Cash flow management
Monitor & Inform
Schedule progress
Missed milestones
Changes to Critical path
Also used for collaboration and communication.
Project
planning
Task
management
Document sharing
and collaboration
Calendar and
contact sharing
Risk and issue
management
Control Schedule->T&T-> PMIS

PMIS
Software used for project planning, scheduling, resource allocation, change management
, communication etc.
Example,
Microsoft Project
Control Schedule->T&T->Project Management software

Leads & lags
Lead: It is amount of time where successor activity can be
advanced w.r.t. predecessor activity.
Lag: It is amount of time whereby a successor activity will
be delayed w.r.t. a predecessor activity.
Control Schedule->T&T-> Leads & lags
Business Requirement
(BRS)
System Requirement
(SRS)
Sign Contract
Team On-
board
Lead
1 week
Lag
3 week
Business Requirement
(BRS – 4 weeks)
System Requirement
(SRS – 4 weeks)
W1 W2 W3 W4 W5 W6 W7 W8 W1 W2 W3 W4 W5 W6 W7 W8
Sign Contract
Team On-
board
6.6 I T&T O

Schedule
Compression
Reduce schedule duration without reducing project scope.
Adhere to schedule constraints, imposed dates, or other schedule objectives.
Crashing Fast tracking
Control Schedule->T&T-> Schedule Compression

Schedule
Compression
Crashing:
Shorten schedule duration for least cost by adding resources.
Fast tracking:
Activities done in sequence are performed in parallel for at
least some portion of their duration.
Control Schedule->T&T-> Schedule Compression
BRS (1 BA) SRS (1 SA)
BRS (2 BA) SRS (2 SA)
Design Testing
Design
Testing
W1 W2 W3 W4 W5 W6 W7 W8
Crashed by
adding
resources
W1 W2 W3 W4 W5 W6 W7 W8
Fast tracked by
executing activities
in parallel

Resource optimization
Technique
How to allocate resources in a way to bring maximum output.
Resource Levelling:
• Start and finish dates are adjusted based
on resource constraints.
• Goal is to balance demand for resources
with the available supply.
Resource Smoothing:
• Adjusts schedule activities.
• Ensure requirements for resources do not
exceed certain predefined resource limits.
• May not be able to optimize all resources.
Control Schedule->T&T-> Resource optimization

Control Schedule->T&T-> Resource optimization
Resource Smoothing:
• Critical path is not changed & completion date is same
• Activities may be delayed within their free & total float.
Resource Levelling:
• Notice Change in Duration (Critical path changed)
• Timelines extended to adjust resource constraint

Schedule forecasts
Work performance
information
Change Request
PMP update
Project Documents
updates
Control Schedule -> Output

Schedule forecasts
Predictions of projects future conditions & events
Projects execution data is constantly analysed which results in WPI.
Forecasts are updated and reissued based on WPI.
Performance
review
Trend Analysis
EVM WPI
Control Schedule->Output->Schedule Forecast

Work performance
information
The calculated SV and SPI for the WBS components (Control account, work package)
Documented and communicated to stakeholders
Control Schedule->Output->WPI
SV
SPI

Modifications to the project scope or project schedule may result in change requests
Schedule baseline Scope baseline Components of PMP.
Control Schedule->Output->Change Request
6.7 I T&T O
Change Request

Project Documents
Following project documents will be updated:
Project schedule Schedule data Basis of estimates
Resource Calendar Assumption log Risk Register
Lessons Learned
Registers
Control Schedule -> Output -> Project document updates

Control Schedule -> Output -> PMP updates
PMP update
Schedule baseline
Schedule
Management plan
Cost baseline
Performance
measurement
baseline
Following PMP subsidiary plans/base lines will be updated:

Control Schedule -> Review
How to control schedule?
Schedule performance review?
Schedule forecast?
Schedule Compression (Crashing
& Fast Tracking)
Scheduling tool

Chap 6.6 Control Schedule

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Chap 6.6 Control Schedule