The document outlines common time management pitfalls and offers strategies for improvement, such as consolidating similar tasks, tackling difficult jobs first, and effective delegation. It emphasizes the importance of managing interruptions and maintaining a clear workspace to enhance productivity. Additionally, it presents a case study illustrating the effects of distractions on work efficiency.

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2. Ineffective time management – Common
Problems
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http://www.mindtools.com/pages/article/time-management-mistakes.htm

3. Time Management Model
High
Time
Perfectionist
Manager
Organization
Slob Doer
Low Task Focus High
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http://www.nwlink.com/~donclark/leader/time_management.html

4. Time Analysis
The 4 quadrant plan of action
Urgent Not Urgent
Important
Not Important
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5. Good Time Management Habits
Consolidate similar tasks-group similar jobs and do them
concurrently. This eliminates a lot of sporadic behaviour.
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6. Tackle tough jobs first-quit doing petty tasks and tackle the
big jobs first
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7. Delegate and develop others-delegation is not a dumping
ceremony. Break the "Do-It-Yourself" habit and let others
learn to share responsibility in operating the business
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8. Learn to use idle time-when there seems to be down time,
read a book, write a plan what needs to be done in the
business
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9. Avoid the cluttered desktop syndrome-a clear desktop helps
you to think clearly, locate files easier and keep your mind on
the task at hand.
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10. Get started immediately on important tasks-no matter how
much you hate doing a task, do it
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11. Learn to say No.
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12. Group Discussion
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13. Case Study
• Ram a sincere employee enter office at 9:00 AM in
the morning. He check his mails and understand
that he need to prepare project report. He starts
working on the report and works for continuously
one hour. Feeling that he has completed, wants for
little reward and get up from his Chair, drink tea,
have a quick chat.
• When he is back, he finds that he has 5 mails in his
inbox, he checks the same, reply back to them.
• Then he again re-initiates the report, he is not able
to think where he had left.
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14. 28% of Each Day
“interruptions by things that aren’t
urgent or important, like unnecessary e-
mail messages – and the time it takes to
get back on track
New York Times, June 14-2008
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15. Stats/Facts
6-9 min Break time
4-5 min Recovery time
Five interruptions lead to one hour
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16. Website – www.jademagnet.com
Srinivas Acharya
+91 – 9035037456 | srini@jademagnet.com
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