The document discusses time management strategies, emphasizing the importance of prioritizing tasks and eliminating distractions to enhance productivity. It outlines key program objectives, such as recognizing disorganization, overcoming procrastination, and creating effective filing systems. Additionally, it identifies common time wasters and provides techniques to manage time effectively while controlling personal and work demands.

1. Time
Management
2013

2. Time Management Matrix
Urgent Not Urgent
Important Do Now Spend Most Time
•Projects with On
Deadlines •Relationship
•Crises (Personal Maintenance
and professional) •Recreation
•Main projects
Not Do Quickly Reject Or
•Routine activities Decrease
Important (Calls, emails, •Time wasters
reports, etc. (Calls, emails,
checking facebook,
internet surfing,
etc.)
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3. Program Objectives (1 of 2)
 Clarify participant objectives.
 Recognize signs of chronic
disorganization.
 Learn to clear your desk of clutter
and create a filing system.
 Identify the most common
interruptions of working time and
ways to eliminate them.
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4. Program Objectives (2 of 2)
 Determine why and where you
procrastinate and overcome
procrastination.
 Apply the practical techniques,
concepts, and strategies developed
through this program.
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5. Definition
 The predictable control an
individual can exercise over a
series of events.
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6. Why Is It Necessary?
 What does “Time” (SELF)
Management do for you, your job,
your group and/or your
organization?
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7. Controlling The Demands
 Manage the work (use time
constructively).
 Improve productivity/effective-ness
(spend time on results-producing
activities).
 Let’s look at this thing called, “Time
Management.”
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8. Time Wasting
Culprits
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9. Time Wasting Culprits
 What Are The Most Common Time
Wasters, Thieves and Culprits?
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10. Time Wasting Culprits (1 of 2)
 Telephone Interruptions.
 Inefficient Delegation.
 Extended Lunches or Breaks.
 Cluttered Work Space.
 Poorly Run Meetings.
 Socializing On The Job.
 Misfiled Information.
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11. Time/Self
Management
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12. Time/Self Management
 You do not manage time!
 You manage:
– Yourself,
– others
– and work.
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13. Priority Setting/Scheduling
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14. Control Your Reading
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15. Telephone
Interruptions
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16. Download “Time Management”
PowerPoint presentation
at ReadySetPresent.com
150 slides include: 5 points on having a balanced life, 5 points on
devoting your time, 3 points on controlling the demands, 14 time
wasting culprits, 13 points on how to use time effectively, 11 points
on stopping time-wasting culprits, 7 strategies, 8 techniques for
organizing, 8 scheduling tips, 9 scheduling guidelines, 6 points on
methods of prioritization, 8 points on daily to-do lists, 10 ways to
clear your desk, 14 points on controlling paper handling, 12 points
on paperwork, 4 points on correspondence, 5 points on controlling
your reading, 40 points on telephone interruptions, 15 points on
controlling telephone time, 5 more points on interruptions, 18 points
on drop-in visitors, 6 points on how to say no, 7 points on getting
more done, 21 points on management by crisis, 7 points on
worrying, 5 keys to deal with procrastination, 13 points on
conquering procrastination, 5 extra suggestions, 16 action steps and
much more!
Royalty Free – Use Them Over and Over Again.
Updated & Expanded 2013
Now: more content, graphics, and diagrams
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