1. Susan Avelar
Susanavelar14@gmail.com  245 Fairfax Drive, Warwick RI 02888 401.481.2772
Objective
Highly dedicated secretary with more than 15 years of administrative experience and strong
work ethic looking to provide extensive organizational skills, computer knowledge and
scheduling capabilities in a challenging executive secretary position.
Education
Human Resource Seminar
 November 2004, Certificate of Completion
Drake Business School of the Bronx, New York
 June 1999, Executive Office Specialist Diploma
Dodge Vocational High School, New York
 September 1991, High School Diploma
Experience
Rhode Island Rehabilitation | Cranston, RI
Finance Administrative Assistant 6/2005 – Present
Opening mail, sorting between multiple offices/ companies. Making deposits. Handling
accounts payable/ receivable, making payments. Ordering and purchasing of supplies.
Assisting with payroll. Oversee operations of building (maintenance). Reconcile daily cash,
checks, and credit cards. Enrolling new employees in health insurance. Organizing and keeping
track of CEO schedule. Matching invoices to packing slips and printing checks using
QuickBooks. Typing memo’s and correspondence.Notarize affidavits.
Women’s Care, Inc.
Human Resources Administrative Assistant 7/2004-3/2005
Performed basic human resource functions in order to set up new employees for benefits and
assisted in changes as needed. Responsible for weekly payroll, and logging of employee time
off. Reconciled daily cash and checks collected from patients. Typing of correspondence.
Planned agendas and attended meetings and typed up minutes for said meetings. Advertising
and website updates. Used QuickBooks to update employee information. Maintenance of office

2. Susan Avelar
  
equipment (copiers, computers, cell phones, etc.). Purchasing for all sites and negotiation of
prices with vendors. Employment verification letters.
Cerbral Palsy Associations of New York State
Executive Secretary to the Director of Community Living Services 6/1999-8/2003
Responsible for typing correspondence. Maintained annual evaluations of staff. Responsible for
typing plan of corrective action, copying, mailing and distributing throughout the company.
Use of excel for company forms. Answering calls, taking messages, directing calls. Managing
schedules and preparing agendas for meetings.
Skills
 Extensive knowledge of Microsoft Office. Experienced with QuickBooks and office
equipment. Fluent in Spanish and partially fluent in Italian. Notary Public in the State of
Rhode Island. Excellent customer service skills. Able to multi-task with ease and manage
large workloads.
References
 Available Upon Request