1. JASCYNTHIA E. McKENZIE
19914 Parkstone Bend Lane, Katy, Texas 77449
713.248.7655 (mobile)
e-mail: stclaire06@gmail.com
Appointment Scheduling ~ Travel Arrangements ~ Meeting Coordination ~ Document Creation
Travel & Expense Reports ~ Microsoft Office products ~ Editing and Proofreading skills ~ Special Projects
Objective
Dependable professional with years of experience in providing effective and comprehensive support to executives,
including Sr. Vice President, Vice President and Directors. Ability to coordinate multiple activities effectively with the
ability to remain flexible underchanging priorities. Possess the highest degree of integrity, supported by flawless record
of maintaining confidentiality. Adaptable to changing situations when given autonomy, and carry out multiple tasks from
start to finish. I am able to make excellent decisions based upon individual situations.I maintain a very pleasant manner
despite pressure and being assertive without being confrontational. I am flexible about working overtime and will do
whatever it takes to get the job done. I welcome working in a team spirit environment.
Professional Experience
ConocoPhillips February 2013 - April 2015
Administrative Assistant/Move Coordinator - Land Skills
 Worked in web based software applications
 Provided full diversified and responsible support to the Manager and Supervisor of the Land Skills dept.
 Handled confidential and sensitive data/information
 Scheduled phone and person-to-person interviews for internal, external and university candidates
 Gave systems accesses to incoming employees
 On boarded all incoming employees, made sure that they had computers and access to all the pertinent systems
 Sent out "Welcome to Land" e-mail to the L48 Land department when a new employee is on boarded
 Performed the duties of a move coordinator
 Submitted move requests for L48 Land new hires, internal employees, contractors,interns and transferees into
various locations of the company, using the computer system, Tririga
 Purchased,organized and put togethercare packages for University interns
 Reconciled and submitted expense reports for Manager, Land Skills and the Supervisor
 Scheduled quarterly Town Hall meetings for the L48 Land departments
 Worked in SharePoint with the L48 Land department employees Bios
 Inputted individual pictures and created a picture library, cropped head shot pictures to make them uniform and
compiled verbiage with picture for each individual in the SharePoint site
 Worked in SAP to get Vendors set up, reactivated or extended for payments
 Produced cost comparisons of spending for meetings/food delivery with previous and current years
 Contacted both internal and outside consultants and arranged various training courses for the L48 Land department
employees
 Kept track of attendees and made sure credits from AAPL were assigned
 Initiated and organized Team Building programs
 Organized Networking events for the Land department
 Organized trips to Food Bank as a 'give back to society'field trip
 Mentored and trained incoming Administrative Assistant
 Performed otherduties as necessary
Nalco/Champion
Executive Assistant to VP of Corporate Sales April 2012 - February 2013
 Served as the primary point of contact and liaison for the VP of Corporate Sales on a day-to-day operational and
administrative basis
 Maintained calendar and arranged travel (air, hotel, and car) both domestic and international

2.  Coordinated domestic and international travel accommodations, as needed for other team members.
 Checked and processed all expense reports paid through Concur and for compliance with Altour Travel Policy
 Participated as a team member to ensure high level administrative support is provided as needed to the Corporate
Sales Team
 Assisted with logistics and planning for International and Domestic conference calls, meetings, and conferences
 Organized and facilitated other conference calls, meetings, conferences and special events; scheduled and coordinated
dates and times, venues,attendance,agendas and materials, refreshment/meals and facilities; and provided
administrative support and follow-up on matters arising from meetings
 Received and directed visitors accordingly with our visitor policy
 Answered multiple telephone lines, take messages,referred callers as appropriate, answered questions,and provided
customer service in accordance with established procedures
 Prepared/maintained a variety of materials such as reports, correspondence,databases,memoranda; and otherdata for
accuracy, completeness and compliance with established standards
 Processed vendorchecks through Onbase
 Produced high quality reports and presentations (i.e. Quarterly Executive Reviews/KAM & SAM Performance
Reviews/Incentive Plans); Managed and was responsible for confidential and time-sensitive information
 Assisted with program installation for Car Chip/Drive Right Software; monitor Car Chip/Drive Right users monthly;
provided technical software trouble shooting advice as needed
 Interpreted policies and procedures as established by management and relates to job responsibilities
 Worked independently with exceptional judgment
El Paso / Manpower June 2011 –April 30, 2012
Executive Assistant – Director – Tennessee Gas Pipeline (TGP) Engineering
 Provided full diversified and responsible support to the Director EPCS dept.
 Had complete access to Director’s e-mail, both incoming and outgoing – I monitored and responded to non-technical
e-mails as necessary
 Managed his schedule independently,made appointments and ensured priorities and deadlines were met
 Screened and routed calls but also answered pertinent routine questions when able to
 Arranged video conference, conference calls and WebEx
 Prepared presentations,reports,letters and routine correspondence
 Got presentations ready by having information on thumb drive, set up and ready for presenting
 Liaison with all levels of management, both internally and externally and their respective assistants
 Liaison with external consultants
 Arranged complex detailed domestic and international travel arrangements and itineraries
 Processed and reconciled detailed expense reports including currency conversions and made sure expenses were
reimbursed / paid on time
 Created and worked extensively on organizational charts both from Visio and PowerPoint
 Worked on flow charts from Visio
 Coordinated and arranged meetings include making sure presentations were up and ready to go
 Coordinated, reserved and prepared facilities including lunches / snacks for all day meetings
 Prepared agendas and materials for presentation
 Worked in SharePoint
 Ensure deadlines were met
 Was responsible for the accuracy and submittal of his timesheets in PeopleSoft and for all his reports
 Served as gatekeeper when appropriate to assist him with time management
 Created and maintained contact lists in Outlook
 Supported his direct reports when needed
Baker Hughes /Kelly Services (Temp Services)
Executive Assistant to VP Field Development & I/O Support July 2010 – August
/2010
 Provided full, diversified and responsible support to the VP Field Development & I/O Support,
 Supported to the Sr. Manager Field Development

3.  Coordinated large outside and internal meetings.
 Set up International and Domestic conference calls
 Made International and Domestic travel arrangements
 Reconciled and coordinate expense reports
 Proficiently use of calendar management and coordination in Microsoft Outlook
 Used the Internet to research information pertaining to business acumen
 Worked independently with exceptional judgment
Fluor Corporation
Executive Assistant to HSE Director February 2005 –
December 2009
 Provided full, diversified and responsible support to the Director of the Health, Safety & Environmental (HSE)
department and helped in the launching and development as a new department.
 Initiated personnelfiles, changed overemployment requisitions from the Process department to the HSE department
 Developed personneland staffing database and updated hiring database curve.
 Assisted the HSE department in administrative functions such as putting togetherdepartment and companywide
policies and procedures
 Coordinated large outside meetings, monthly department meetings/conferences and met and greeted clients
 Organized office moves making sure computer phones and locations are correct.
 Coordinated corporate events,both internally and externally
 Reconciled and coordinated expense reports
 Proficient use of calendar management and coordination in Lotus Notes and/orMicrosoft Outlook
 Used the Internet to research information pertaining to business acumen
 Made both international and domestic travel and hotel arrangements
 Access to the Director’s e-mail, gave me autonomy to reply to and/orcompose appropriate letters with final approval
by the Director
 Monitored the Director’s e-mail and correspondence for upcoming and potential meetings.
 Followed up on vague reference and scheduled accordingly for the Director’s availability
 Set up interviews for HSE candidates
 Served as a liaison between Senior Vice President, managers, HR representatives and visitors as required
 Opened new requisitions in the Brassring database for HSE positions.
 Worked with the Director in the hiring process for the HSE department and with TRS (Fluor’s temporary agency) in
the hiring of personnelfor the department with some input on salary consideration.
 Be proactive in determining what needs to be done pertaining to administrative procedures or information
 Submitted SPA (salary planning authorization forms) for yearly increases,bonuses,retention bonuses and/orout -of-
cycle increases
 Worked with the Director on the yearly budget and disseminated only pertinent information to relevant personnel
 Approved time sheets for employees on behalf of the HSE Director
 Served as point of contact for clients, vendors,internal and external customers, organization leaders and members
 Drafted confidential correspondence,edited documents and worked independently with exceptional judgment
 Ordered office supplies and assist others in the department in an as needed basis
EDUCATION
Dunrobin High School, Duff’s Business College, College of Art, Science and Technology - Jamaica
SPECIAL SKILLS
Typing Skills: 80 wpm
Microsoft Office, Word, Excel, Outlook, PowerPoint, SharePoint, SAP, Visio, PeopleSoft, WebEx, Video Conferencing,
Lotus Notes, Lotus Organizer, GroupWise, TotalComp, Clearing House, Concur, Internet researches
Excellent References Furnished Upon Request