Document Controller, Executive Secretary, Administrative Assistant, HR Officer, Administrative Manager or any other Administrative Job Vacancy.

1. Page 1 of 10 Hamdi Elmoursi C.V.
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HHAAMMDDII EELLSSAAYYEEDD MM.. EELLMMOOUURRSSII
DDooccuummeenntt CCoonnttrroolllleerr//EExxeeccuuttiivvee SSeeccrreettaarryy
PERSONAL INFORMATION
NNaattiioonnaalliittyy :: Egyptian
DDaattee ooff bbiirrtthh :: 06-12-1980
PPllaaccee ooff bbiirrtthh :: Kuwait
MMaarriittaall SSttaattuuss :: Married
RReessiiddeennccee PPeerrmmiitt :: Profession: Translator / Status: Transferable
EE--mmaaiill :: hamdi.elmoursi@gmail.com
SSkkyyppee :: hamdi.elmoursi
MMoobbiillee :: +966 50 2155 390
PPeerrmmaanneenntt AAddddrreessss :: 28th
Salah Eldeen St. -Belqas -El Daqahliah -ARE
CCuurrrreenntt AAddddrreessss :: 85th
Al Harith Ibn Al Habbab St. -Officers District -Al Riyadh -KSA
OBJECTIVE
I am looking forward to a stable and challenging position, where I could reveal my
capabilities and knowledge to be a productive and contributive member of a stable team or
organization.
Through utilizing my 16-year work experience in the field of Document Controlling and
Archiving, Project Coordination, System Support, Data Base Management, Business
Coordination, Office Administration and Project Support Services, I can enhance and further
develop my skills and to contribute to the success of the corporation I belong to.
PROFILE / SKILLS
A highly adaptable Document Controller / Executive Secretary, with around 15 years
extensive experience on Documents Control, Archiving, Organization, Classification and etc.
In addition, Secretarial and Administrative duties Execution for Project Managers in
engineering field, senior professional with experience across managing time and providing
secretarial, clerical and administrative support have wide experience in Office Administration
work and Documents Controlling.

2. Page 2 of 10 Hamdi Elmoursi C.V.
Basic Skills:
 Managed the documents of the appropriate department.
 Implemented the document control system and management processes.
 Improvised the present document management procedures.
 Recorded or filed the master documents or drawings.
 Processed the documents submitted for revision or approval.
 Reconciled the processed documents.
 Devised specific procedures for the specific projects with the principles of quality
management.
 Prepared system reports in the prescribed format.
 Examined the blueprints or drawings and ensure the accuracy and format of all
documents.
 Monitored and distribute the documents to the correct department.
 Liaised with the necessary team members for timely preparation of document
submissions.
 Helped in planning the implementation of projects.
 Established time schedules for the development and implementation of the projects.
 Complied with the regulatory procedures.
 Kept track of the issues and the receipts of the documents.
 Had relevant experience in Executive Secretary and can work under pressure with less
supervision.
 Familiarity and experience of business management.
 Professional in day-to-day operations, organizing calendar, screen calls, self-correspondence,
scheduling meetings, preparation of company meeting minutes, notices and agenda.
 Professional in liaising with colleagues and excellent communication skills.
 Sorted and distributed incoming correspondence and organizing and sending outgoing
correspondence.
 Excellent in attending meetings and keep notes.
 Translated all documents related to the organization work field, both in Arabic and English.
 Organized and stored paperwork, documents and computer-based information.
 Possessed cultural awareness and sensitivity and demonstrate sound work ethics.
 Enthusiastic, resourceful professional and an asset to any organization.
 Flexible, honest and trustworthy.

3. Page 3 of 10 Hamdi Elmoursi C.V.
Computer skills:
 Very Good command on PCM “Primavera Contract Management”.
 Professional user of Microsoft products (MS-Office Package).
 Operating systems and internet researches.
 Good Speed Computer Typing Arabic and English.
Languages:
 Arabic and English: Fluent written and spoken.
 French: Good written and fair spoken.
QUALIFICATION
Faculty of Arts - English Dep. May 2002
Mansoura University Mansoura, Egypt
MS-(Access, Word and Excel) Jan. 2003
Computer Training Centre D.C.T.C Mansoura, Egypt
General Level One English Sep. 1999
ESP Research Centre - Mansoura University Mansoura, Egypt
Basic and DOS Sep. 1996
The European Language Centre E.L.C Mansoura, Egypt
DOS Jul. 1993
El-Safa Computer Center Mansoura, Egypt
CURRENT ROLE
Head Office Document Controller & Executive Secretary Sept. 2014 - Present
Proger Engineering & Management Riyadh, KSA
http://www.proger.it/
 Followed the principles for Accountability, Collaboration and Engagement.
 Administered and controlled required documentation within the selected document
management system of the company according to standard operating procedures.
 Maintained Specification/Procedural/Form administration within the Quality Management
System of the business.
 Maintained control of electronic and hard copy documents pertaining to business activities
that achieves compliant and up-to-date documentation system.
 Provided administrative support for Quality Management Team activities to achieve
objectives and key performance indicators.

4. Page 4 of 10 Hamdi Elmoursi C.V.
 Actively participated in the development of strategies for continuous improvement
processes to the current document management system.
 Ensured all documentation records to be correctly classified and stored as per archive
procedures.
 Ensured all documentation referencing is consistent with internal and external procedural
requirements.
 Effectively communicated at all times with Quality, Technical, Operations and other
personnel (as required) for any/all amendments or updates, including distribution of
documents to appropriate stakeholders.
 Worked in conjunction with training facilitators/providers to ensure all amendments to
policies, procedures and standard documentation are captured accordingly.
 Maintained a complete register of all procedures and associated documentation as a master
file copy for system continual improvement and compliance.
 Ensured compliant document approval system to maintain document integrity at all times.
 Contributed to the maintenance, continual improvement and refinement of the Company
Quality System, associated procedures and documentation.
 Actively participated in Work Group, Consultative Committee, Safety and other meetings
as appropriate.
 Performed other duties as specified by the Quality Management Systems Manager.
CAREER HISTORY
Head Office Document Controller July 2012 - August 2014
System Technology Co. Electrical & Mechanical Riyadh, KSA
http://www.systech.com.sa/
 Managed the documents of the appropriate department.
 Implemented the document control system and management processes.
 Improvised the present document management procedures.
 Recorded or filed the master documents or drawings.
 Processed the documents submitted for revision or approval.
 Reconciled the processed documents.
 Devised specific procedures for the specific projects with the principles of quality
management.
 Prepared system reports in the prescribed format.
 Examined blueprints or drawings and ensure the accuracy and format of all documents.
 Monitored and distribute the documents to the correct department.
 Liaised with the necessary team members for timely preparation of document
submissions.
 Helped in planning the implementation of projects.
 Established time schedules for the development and implementation of the projects.
 Complied with the regulatory procedures.
 Kept track of the issues and the receipts of the documents.

5. Page 5 of 10 Hamdi Elmoursi C.V.
Site Document Controller & Executive Secretary Dec. 2010 ‫ـ‬ Jun. 2012
Specialized Contracting Co. Riyadh, KSA
http://www.scc.com.sa/
 Maintained important correspondences and controlled important documents and reports.
 Prepared (Self-Correspondences) drafting for the important business received letters.
 Performed day-to-day office management including all legal & statutory issues of the
company.
 Advised the management in all office related day-to-day business functions.
 Liaised with statutory auditors, Preparing & checking of salary sheets of Employees.
 Employees’ performance appraisal reports, reporting to Operations Manager.
 Managed front office, answered phone calls, and responded to requests from the public
and greeted visitors.
 Operated Banking, Cash, Receivables and Payables, Timesheets.
 Assisted to Project Managers, coordinated meetings and did administrative tasks like HR,
recruitment, admissions.
 Maintained the office equipment and conduct the office orientation-training program.
 Kept record of office inventories, and performed other duties as assigned by Supervisors
or Project Managers.
 Performed day-to-day administrative tasks such as maintaining information files and
processing paperwork.
 Performed general secretarial and administrative duties.
 Provided information to supervisors, co-workers, and subordinates by telephone, in
written form, e-mail, or in person.
 Organized & archived all the documents, correspondence related to every project.
 Purchased and organized office supplies.
 Kept track of personal expenses, such as MOBILE invoices, cheques copies, travel
invoices.
 Followed up the tenders with the procurement department.
 Sat up and maintain paper and electronic filing systems for records and correspondence.
 Prepared attendance sheets and organization charts for the Office.
 Translated contracts and documents (English and Arabic).
 Worded processing of letters & contracts.
 Maintained filing for incoming & outgoing letters and project files/documents.
 Prepared formal and informal correspondence letters using fax, sms or email.
 Prepared meeting minutes and agenda, with making a meeting summary and follow up its
results' procedures.
 Translated received and sent documents in both English and Arabic.
 Coordinated with the ministry representative for getting approval to finalize reg. process.
 Received all depts. purchase and maintenance orders then reply them according to general
administration's directions and rules.
 Controlled purchased items and maintenance expenses through reviewing several
quotations from different suppliers.

6. Page 6 of 10 Hamdi Elmoursi C.V.
Document Coordinator & Academic Secretary Dec. 2009 ‫ـ‬ Nov. 2010
King Saud University, College of Engineering Riyadh, KSA
http://ksu.edu.sa/en/
 Responsibility for overall coordination of controlled documentation within the Dept.
 Maintained a tracking facility to enable documents to be updated easily.
 Scanned in all relevant new documents.
 Checking dispatched documents are accurate.
 Presented and filed documents, reports and applications.
 Responsible for maintaining hard copy information.
 Issued and distributed controlled copies of information.
 Provided advice on procedures of issue and methods in accessing the system.
 Ensured all documents are as up to date as possible within electronic filing systems.
 Prepared outgoing correspondence, including letters, faxes, sms, or e-mail.
 Opened, distributed, and sorted incoming correspondence, including letters, faxes,
sms and emails.
 Prepared all academic applications forms.
 Translated received and sent documents in both English and Arabic.
 Prepared meeting minutes, make the meeting summary and follow up results' procedures.
 Participated as an organizer and coordinator in introducing lectures for new students.
 Participated as an organizer and coordinator in Committees of (Lectures Schedules,
Exams Schedules, Results Schedules, Students Social and Academic Cases … etc.).
 Directed students to the procedures they have to do when applying for electronic and
manual registration, schedules' modification, academic movement’s entry … etc.
 Helped students to finish and solve their academic applications and problems.
Executive Secretary & Document Controller Jun. 2009 ‫ـ‬ Dec. 2009
Shumool Real Estate Co. Riyadh, KSA
http://shumool.com.sa/
 Organized Executive Manager's phone calls, meetings, reservations, flights … etc.
 Prepared outgoing correspondence, including letters, faxes, sms, or e-mail.
 Opened, distributed, and sorted incoming correspondence, including letters, faxes,
sms and emails.
 Followed up all instructions and procedures to be activated.
 Prepared official applications forms.
 Translated received and sent documents in both English and Arabic.
 Prepared minutes of meeting and work agenda.
 Made ticketing and hotels reservations around the world, through contacting directly with
airways agencies and international hotels, or cooperating with touristic services agencies.
 Stored, managed and tracked company documents.
 Scanned, imaged, organized and maintain documents, adhering to the company's
document lifecycle procedures.

7. Page 7 of 10 Hamdi Elmoursi C.V.
 Archived inactive records in accordance with the records retention schedule.
 Controlled the retrieval of documents.
 Received and processed Requests for Information from employees or clients, and
maintained the requests via tracking logs.
 Created new templates and helped project managers develop and maintain documents
such as meeting minutes, drawings, specifications, approvals and related items.
 Responsibility for training employees on records management procedures and policies,
which include documentation, retention, retrieval, destruction and disaster recovery.
 Assisted with file migrations and audits, and performed administrative tasks as needed.
Branch Office Executive Secretary & HR Partner Nov. 2007 - May 2009
Al-Thinayyan Holding Group Co. Riyadh, KSA
http://althinayyan.sa/Arabic/home.html#
Branch Office Secretary & HR Officer Jun. 2005 - Oct. 2007
Al-Thinayyan Holding Group Co. Riyadh, KSA
http://althinayyan.sa/Arabic/home.html#
 Organized Branch Manager's phone calls, meetings, reservations, flights … etc.
 Prepared outgoing correspondence, including letters, faxes, sms, or e-mail.
 Opened, distributed, and sorted incoming correspondence, including letters, faxes,
sms and emails.
 Followed up all instructions and procedures to be activated.
 Prepared all forms for meetings, inventories, sales reports ... etc.
 Conducted research, compiled data, and prepared papers for consideration and
presentation by executives, committees and boards of directors.
 Prepared invoices, reports, memos, letters, financial statements and other
documents, using word processing, spreadsheet, database, or presentation software.
 Translated all kinds of received and sent documents in both English and Arabic.
 Coordinated with Facilities Dept to:
1. Receive all Depts. purchase and maintenance orders, and then reply them according
to general administration's directions and rules.
2. Provide labors and technicians with needed materials, tools and equipment to
finalize required duties as quickly as possible.
3. Follow security rules through providing the minimum safety aid at the internal
clinic, and making agreement with nearest Medical Centre to the Branch Office for
emergency cases.
4. Provide needed safety facilities by providing enough fire extinguishers, assembly
points, emergency exits and all civil defense requirements.

8. Page 8 of 10 Hamdi Elmoursi C.V.
 Coordinated with Accounting Dept. to:
1. Prepare all required financial reports and statements.
2. Monitor and control purchases, maintenance or other expenses, through reviewing
and evaluating several quotations from different suppliers.
3. Make financial analysis and the budget at the end of the year.
4. Do all Branch Office staff timesheet for preparing salaries.
 Interviewed new candidates who applied for job vacancies, and prepared them for
Line Managers and Branch Manager’s interviews.
 Made ticketing and hotels reservations around the world, through contacting
directly with airways agencies and international hotels, or cooperating with
touristic services agencies.
 Collaborated with business managers to deliver integrated HR support and
solutions for all day-to-day HR issues.
 Prepared & reviewed staff payroll, salary, redundancy, loans & termination
packages.
 Developed manpower planning through forecast hiring needs and filling hiring
gaps, budgeting based on vacancies and Saudization, job analysis and developing
job descriptions with the recommended actions to improve & develop the work
accordingly.
 Implemented recruitment campaigns in social & recruitment websites, plus
developing the recruitment process e.g. screening, filtering, short-listing
interviewing and hiring candidates.
 Organized detailed files for each person subordinates of Head Office and its
subsidiaries.
 Assumed responsibility of official documents and papers validity, renewal,
photocopying, scanning, binding, archiving, and documentation.
 Responsible for handling all administration issues related to hiring, transfer, change
sponsorship, issuance of visas, medical issues, new and renewal of contracts,
attendance & payroll sheets, employee advance payment, grievance handling,
manage employee database.
 Devised and restructured the performance management practices and performance
review cycle, by reviewing employee Key Performance Indicator (KPI), besides
performance appraisals for all departments using (initiative follow up through,
leadership, thinking and problem solving … etc.), also analysed learning gap of
personnel and recommended training/development programs to enhance the
employees performance, to calculate salary incentives which is dispensed every
quarter.
 Managed all assessments used for promotion, change salary scheme and advised
proposed salary increments, change profession, change contract, layoff - exit
interviews … etc.).

9. Page 9 of 10 Hamdi Elmoursi C.V.
 Prepared and developed all HR policies and procedures.
 Identified staffing requirements based on organizational goals and objectives, and
coordinated to ensure the most efficient, economical processes are utilized to
secure top talent.
 Kept immediate manager fully informed of all issues of significance, and took
prompt corrective action where necessary.
 Reviewed all terminations prior to disposition, and consulted with immediate
manager and legal counsel as necessary on non-routine legal concerns.
 Prepared the yearly manpower plan in coordination with line & department
managers.
 Provided professional support and advice on recruitment best practice to line and
departmental managers.
 Prepared job descriptions, written job advertisements, designed and/or revised
application forms, including developing online processes with the maximum level
of quality.
 Developed creative recruitment solutions if the organization is experiencing
difficulties in attracting the appropriate level and quality of staff.
 Identified alternative recruitment sources and proactively recruited diverse
candidates.
 Conducted needs assessment of staff competency against organizational profile, to
determine training and organizational effectiveness initiatives.
 Collaborated with others to develop and/or facilitate programs for managers and
employees in support of business objectives, corporate programs and individual
development plans.
 Counselled managers to improve employee performance by utilizing proper
coaching techniques, through providing guidance and support in administering
human resources policies and procedures, to ensure that employees receive fair and
reasonable treatment, for establishing a supportive work environment, and to avoid
potential legal liabilities. Also provided recommendations to improve effectiveness
of performance management processes.
 Developed plans to relocate staff to new departments and jobs, due to restructuring
within the organization.
 Participated in company’s salary structure, set salary surveys and oversee the
analysis of survey results making sure it is within the local market structure.
 Ensured staff hiring documents alignment with labour and social insurance laws.
 Kept up to date with current employment legislation, and ensured that line
managers are effectively briefed on any relevant changes.
 Responsible for all governmental affairs with Ministry of Manpower & Social
Insurance Office including the expatriates working permissions legal situation.
 Established and maintained cooperative relationships with representatives/officers
of Ministry of Manpower, Labor Office & Social Insurance Office.

10. Page 10 of 10 Hamdi Elmoursi C.V.
Branch Office Secretary / Translator Jul. 1999 - Mar. 2005
Nile Contracting company Mansoura, Egypt
http://www.nilcongroup.com/
 Worked in public relations, translation and secretarial activities.
 Ordered and maintained stationery and equipment.
 Filtered information, documents, and performed searches.
 Prepared reports, presentations, procedures, spreadsheets and correspondence.
 Sorted and distributed incoming post, also organized and send outgoing post.
 Liaised with staff in other departments and external contacts.
 Booked rooms and conference facilities.