1. DEBRA GUSTAVUS
Lone Tree, Colorado 80124 - (832) 229-7148 - dgustavus.debra@gmail.com
EXECUTIVE ASSISTANT
Administration - Office Management - Coordinating & Scheduling
SeasonedExecutive Assistantwithexpertise in all facets of project management, office administration, clerical
duties,time management,correspondences,presentations,andreportingforhighvalue organizations. Skilled in
collaborating with all team members of the organization to achieve business and financial objectives.
Instrumental inimprovingprocesses, enhancing productivity, and recommending viable solutions. Proficient in
Microsoft Office, Email, and Internet.
 Office &Business Administration  Financial Reporting  Invoicing
 StrategicPlanning&Analysis  Budgeting  Coordination
 Operations Support  QualityControl  Contract Management
PROFESSIONAL EXPERIENCE
ATKINS NORTH AMERICA, INC. July 2015 - Present
OperationsCoordinator
 Assistedthe Vice President,DivisionManagerandProjectManagers for the Federal andRailroad
Transportation Administration divisionsforprojectmanagementactivities.
 Handledhighlevel andconfidential typingassignmentsforVice President,DivisionManagerand
ProjectManagers.
 Reviewedreportsforquality,schedule,andscope adherence.
 Responsibilitiesincludemaintaining expensereports,calendarupdates,organize travel
arrangements;prepare proposals, qualitycontrol plans, financial reporting, progressreports,
projectexecution plans,purchase orders andinvoicing.
 Responsible forcalculatingprojecttrackingmetrics,enteringbudgetsandrevenueforecastsfor
projects.
 Createda trackingsystemforcontract deliverables.
 Responsible fortrackingandreportingprojectcostagainstbudgeted.
 Providedgeneral officeadministrationdutiesincludingorderingof supplies,managingphones,
Email correspondence,filingandbusinessreporting.
SBM OFFSHORE 2007-2015
EngineeringExecutive AdministrativeAssistant
 AssistedVice President(mightaddforwhatdivisionorresponsibility),DivisionManagerand
ProjectManagers in variousmethodsforproject relatedmatters.
 Supportedsix seniormanagersand100 engineersrepresenting multiplediscipline groups.
 Champion/ownerforsoftware andsubcontractorverificationlogs.Hadthree successful ABS
auditsforISO 9001:2008.
 Developedinspectioncoordinationplansandnegotiatedservicescontractswithindependent
inspectionagencies.
 Prepared complex spreadsheets, graphs,tables,andflow chartsin Excel usingdatacalculations.
 Authored andpublishedcompanynewsletter.
 Reviewedandpreparedexpensereports, reconciledcreditcardstatements, andmanaged
timesheets.

2.  CreatedPowerPointpresentations.
 Responsible fororganizingandmaintaining seniormanagement’calendarsandprojectfiles.
 Accountable forcoordinatingandexecutingluncheonsandmeetingsforvariouslevelsinthe
organization.
 Providedgeneral officeadministrationdutiesincludingorderingof supplies,managingphones,
Email correspondence,filing andbusinessreporting.
 Preparedmonthlyreports,forecasts,andothergeneral requested correspondence.
TEXAS DEPARTMENT OFCRIMINAL JUSTICE 1992-2007
Executive AdministrativeAssistant
 AssistedAssistantDirector,Chairmanof Classificationsand ITDirectorin variousmethodsfor
administrativematters.
 Authored andpublished company newsletter.
 Prepared complex spreadsheets, graphs,tables, andflow chartsinExcel usingdatacalculations.
 Providedgeneral officeadministrationdutiesincludingorderingof supplies,managingphones,
Email correspondence,filingandbusinessreporting.
 Processedpurchase ordersandpreparedbudgets.
 Trainedandmentoredstaff oninternal policiesandprocedures.
 Performedasmasterof ceremoniesfornumerous internalcelebrationsand events.
 CreatedPowerPointpresentations.
THE HUNTSVILLE ITEM 1989-1992
Executive AdministrativeAssistant
 Servicedover100 accounts for variousclients.
 Marketedadvertisingspace anddevelopedmarketingcontentthroughtopublication.
 Receivednumerousawardsandrecognitionforhighestsales.
 Preparedbudgetsforclients.
EDUCATION
 Diploma
 Graphicsand Design,HoustonCommunityCollege
 InformationTechnologycorrespondence courses,AshworthCollege