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Sap time management
The document discusses SAP Time Management and its components for planning, recording, and evaluating employee time data. It covers creating work schedules, attendance and absence types, quotas, and recording actual work times. Options include time recording systems, shift planning, time sheets, and using time data for tasks like payroll, cost assignment, and capacity planning.
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Sap time management
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- 2. SAP Time Management:Overview Record... Employee Self-Services Cross-Application Time Sheet Valuate... Time Accounts Time Administrators Use...working times Capacity Planning Training and Events Management Working time regulations, attendances/absences, substitutions Incentive Wages Payroll Time Recording Systems 2 Ā© SAP AG 1999 Cost Assignment Activity Allocation
- 3. Options in SAPTime Management Shift Planning Cross-Application Time Sheet Time Recording Time Evaluation Incentive Wages 3 Ā© SAP AG 1999
- 4. Objective The Time Managementcomponent offers us support in performing the Planning, Recording and Evaluation of employeesā time data by: ļ¼ Creating work schedules. ļ¼ Creating attendance, absence types. ļ¼ Creating quotas. ļ¼ Quota accrual. 4
- 5. Time Recording Methods Recordonly deviations to work schedule Doctor's appt 11:00 14:00 2.5 hrs Attendance 08:00 11:00 3 hrs Doctor's appt 11:00 14:00 2.5 hrs Attendance 14:00 17:00 3 hrs Work schedule = Actual and planned Record all times Ā© SAP AG 1999 5 Recorded times = Actual Work schedule = Planned Procedure for recording actual times:Automatic Recording ā Front-end time recording system, uploaded and proceed in SAP Time evaluation. Manual Recording - Recorded in Attendances IT 2002.
- 6. Recording Employee TimeData Attendances Absences Entitlement = n days/ hours Payment Manage time accounts Determine pay rly Ea Substitutions Others Ā© SAP AG 1999 6 Run statistics
- 7. SAP Time Management:Required Infotypes Planned Working Time 11 10 9 12 1 2 3 8 0007 0001 4 7 6 5 Org. Assignment Time Recording Info Personal Data 0050 Employees Absence Quotas 2006 7 Ā© SAP AG 1999 Name Date of birth 0002 Always mandatory For time evaluation only
- 8. Personnel Subareas: ControlIndicators Substitutions Attendances/ absences counting Early Late Night Off Attendance/ absence quotas Personnel Subarea 2000 Work schedules, daily work schedules Public holiday calendar Availability Ā© SAP AG 1999 8
- 9. Personnel Subarea Groupingfor Work Schedules Personnel Subarea 0001 Grouping for Work Schedules Personnel Subarea 0002 01 Work Schedules Normal Flextime 4-day model 9 Ā© SAP AG 1999 Personnel Subarea 0003 02 Normal Rotating shift
- 10. Employee Subgroup Groupings Employeesubgroup grouping for: Work schedules Temporary employees Time quotas Hourly-wage earners Others 1 Rotating shift Grouping for Grouping for Time Quotas Time Quotas Ā© SAP AG 1999 10 Others 1 Trainees Salaried employees Grouping for Grouping for Work Schedules Work Schedules 2 Normal Flextime Others
- 11. Creating Work Schedules PublicHolidays Public Holiday Calendar Daily Work Schedules Break Schedules Variants Period Work Schedules Day Types Work Schedule Rule Generates Monthly Work Schedules Planned Working Time Infotype (0007) 11 Ā© SAP AG 1999 Variant Rules
- 12. Work Schedules 2000 6 7 13 14 Calendar 2021 27 28 Working Time Shift 6:00 a.m. - 2:30 p.m. 12 Flextime 7:00 a.m. - 6:00 p.m. Ā© SAP AG 1999 The work schedule is based on a valid public holiday calendar
- 13. Public Holidays andPublic Holiday Calendar ļµ ļµ Personnel Time Management ļµ ļµ Work Schedules CAB Company 2000 13 Ā© SAP AG 1999 Determine Public Holiday Classes -> Public holidays -> Public holiday calendar
- 14. Public Holiday Calendars 2000 Pub.Holiday Calendar New Year's Day Epiphany Good Friday Easter Sunday Easter Monday Independence Day Pub. Holiday Calendar AR AT CA DK GE MX Argentina Austria Canada Denmark United Kingdom Mexico Maintain Public Holidays With fixed date With fixed day of week from date Distance to Easter is Easter Sunday is a movable holiday 14 Ā© SAP AG 1999 Personnel Subarea Headquarters MX Mexico
- 15. Determining Public HolidayClasses Holiday class blank Holiday class blank āNot a holidayā āNot a holidayā Holiday class 1 Holiday class 1 āFull-day holidayā āFull-day holidayā Holiday class 2 Holiday class 2 āHalf-day holidayā āHalf-day holidayā .. .. .. affects Bo n u ses DE UTSCHE M ARK DEUTSCHE MARK 15 Ā© SAP AG 1999 Leav e
- 16. Assigning Public HolidayCalendars Personnel Subarea Grouping Country A 1999 Public Holiday Calendar Country A 200 Public Holiday Calendar Region B 16 Ā© SAP AG 1999 Personnel Subarea Grouping Country B
- 17. Work Schedule Levels Mo Tu We Th Fr Sa OFF EARLYEARLY EARLY EARLY EARLY Su OFF LATE LATE LATE LATE LATE OFF OFF NIGHT NIGHT NIGHT NIGHT NIGHT OFF OFF OFF OFF OFF OFF OFF OFF OFF L Month(s) OFF OFF L N N L N L OFF OFF 2000 Ā© SAP AG 1999 Day N L 17 Early shift: 6:00 a.m. to 2:00 p.m. N Work Pattern (4 weeks)
- 18. Daily Work Schedulesand Variants CAB Company ļµ ļµ Personnel Time Management ļµ ļµ Work Schedules ļµ ļµ Personnel Subarea Groupings ļµ ļµ Daily Work Schedules Work Schedules Work Schedules Define Break Schedules Define Rules for Variants Define Daily Work Schedules Daily Work Schedules Daily Work Schedules Early Late Flex Flex A Night 18 Ā© SAP AG 1999
- 19. Daily Work Schedulesand Variants Pu Ho ic bl y da li 8 hours 4 hours 19 Ā© SAP AG 1999 Regular daily work schedule Variant always used before public holidays
- 20. Break Schedules Break Schedules Start End Unpaid Paid After RefTimeType 1 (no. hrs) Fixed Break Variable Break 12:00 13:00 1:00 9:30 10:00 0:25 Dynamic Break Overtime Break 20 Ā© SAP AG 1999 0:25 22:00 22:10 0:17 4.00 O
- 21. Break Schedules ļ¶ Fixedbreaks: These are defined for a certain time period and can only be used by employees during this period of time. ļ¶ Variable breaks: These are taken during a specific time interval. Employees themselves determine the start and end of the break taken within this time interval. ļ¶ Dynamic Breaks: Employees are entitled to breaks after working a certain number of hours. 21
- 22. Daily Work Schedules Endof core time Start of core time 8 To le r Start of working time 22 Ā© SAP AG 1999 3 4 7 6 5 an c 2 e 1 an c Start of core time 12 End of core time To ler 11 10 9 e End of working time
- 23. Daily Work ScheduleClasses Valuation Basis Daily Work Schedule Class (0 - 9) Time Wage Types DE UTSCHE M ARK DEUT SCHE MARK 23 Ā© SAP AG 1999 Absence Counting
- 24. Day Types andSelection Rules CAB Company 2000 2000 11 10 1 Work on public holidays Work on public holidays Paid on public holidays? Paid on public holidays? 24 Ā© SAP AG 1999 ļµ ļµ Personnel Time Management ļµ ļµ Work Schedules ļµ ļµ ... ļµ ļµ Day Types Define day types Define selection rules Define special days
- 25. Defining Day Types DayTypes Meaning blank Work/paid 1 Off/paid DEUTSCHE MARK DE UTSCHE MARK 2 Off/unpaid 3 Off/special day ... Ā© SAP AG 1999 25 ...
- 26. Determining Special Days Daytype 3 DE UTSCHE MA RK Rule 01 Assignment in work schedule 26 Ā© SAP AG 1999 Example: Thursday ā Public holiday Friday ā Bridge day
- 27. Defining Work Schedules:Work Schedule Rules Work Schedule Rule Average working time Day type rule Infotype 0007 Default Values Weekday Rule 01 with holiday class Gives day type Reference date in period work schedule Starting point in period work schedule 27 Ā© SAP AG 1999 2000 Grpg PWS 01 Flex 01 M3 01 M3 01 M3 01 M3 Saturday Sunday b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1 b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1 b12 3 4 5 6 7 8 9 11 1 1 1 1 1 1 1 Reference date Monday, Oct. 16, 2000 PWS text Flextime 3-shift operation 3-shift operation 3-shift operation 3-shift operation Wk no. 001 4W 001 4W 002 4W 003 4W 004 Starting point 009 01 02 03 04 05 06 FLEX FLEX FLEX FLEX FLEX OFF F-11 F-11 F-11 F-11 F-11 F-11 S-11 S-11 S-11 S-11 S-11 OFF N-11 N-11 N-11 N-11 N-11 OFF OFF OFF OFF OFF OFF OFF 07 OFF OFF N-11 OFF OFF
- 28. Work Schedules Employee Subgroup Grouping N Off Off L N L N L N L N 7 N Tu 8 L Off Off 9. 10 11 12 13 14 15 16 17 18 N Off Sa Off E E Tu E E We Th E Fr Off Sa A NN We Th Pub. Hol. Work Schedule Rule Pub. Hol. Pub. Hol. 1999 ... B Manually or individual BATCH = several Work Schedules 28 Ā© SAP AG 1999 Public Holiday Calendar Personnel Subarea Grouping
- 29. Determining Workdays When doemployees have to work and when are they off? Planned Hours =0 =0 Off Day Type Work Ā© SAP AG 1999 29 blank (derived from public holiday class) 1, 2, 3 ... Off
- 30. Planned Working Time Publicholiday calendar Personnel subarea groupings Employee subgroup grouping IT 0001 IT 0007 Public Holiday Calendar Daily work schedule 2000 Period work schedule Organizational Assignment Planned Working Time Work schedule rule Work schedules IT 2nnn 30 Ā© SAP AG 1999 Employee subgroup grouping Public holiday calendar Personnel subarea groupings Work schedule rule Time Infotypes
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