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1. SAP HR AND HRM Interview
Questions and Answers
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2. 1. What are Dynamic Actions? Give few
examples?
Dynamic actions when triggered by the system. They are
result of some personnel action. If changes are made
(personnel action) to the personnel data of an info type,
then has an effect on the data of a second info type, the
system automatically displays the info type. One of the
main purposes of the dynamic action (of the system) is to
have a consistent and coherent data. These actions are
started automatically by the system, unlike the Personnel
actions which you start by yourself. The best example is
when an action is carried out like hiring; it needs to
populate a set of info types. In the initial entry of details in
info type 0000 is personnel action. Then the system
automatically displays next info types- which are result of
dynamic action.

3. 2. What is the difference between Indian and US
Payroll? Does each of them have their own ITs
and the taxation differs?
Yes, since the Benefits which are more important in US. In
US unemployment tax will come. Garnishments will come,
Residence taxation, Work tax and others.

4. 3. What is the role of an administrator in PA?
The role of an administrator is to restrict access to
Personnel administration based on PA/PSA. Administrator
can come across for Personnel administration, Time
management, and Payroll in sap. Each administrator is
responsible for each individual activity. We can get the
name of the administrator in the pay slip so the employee
for any clarification we can meet the responsible
administrator (accessed through payslip).

5. 4. What are employee attributes and how are
they classified?
The employee attributes are all the information pertaining
to that employee. They are typically classified according to
the HR structures to which the employee belongs such as
organization structure, pay structure, and are stored in
form of well defined and related information called info
types.

6. 5. What is Recruitment Cycle?
Its is the complete process of recruitment right from
identifying the vacancies displaying the same, notifying
them, inviting the applicants, screening the applicants,
interviewing them, selecting them, and recruiting them
and appointing them(giving an organizational position in
the organization all these processes constitute the
recruitment cycles.

7. 6. What is an Organizational Management?
Organizational Management is a plan and reporting
structure of a company. OM is helpful to depict the
organizational plan and reporting structures of a company,
whereas organizational plan is a blue print. The
relationship in OM is two way i.e. Top to Bottom and
Bottom to Top.

8. 7. How can Organization plan be created?
The organizational plan can be created through
different modules. They are: Organizing & Staffing
 Simple Maintenance
 Expert Mode
 Graphical Structure

9. 8. What is meant by authorization?
Authorizations are the transactions given to the end users
or the developers for only some areas to work, info types,
transaction codes, org units and others depending on the
requirement of the client or the developing enterprise.

10. 9. What is IT 41 used for? How to default IT 41?
Date Specifications (Info type 0041). The following
information is recorded in the Date Specifications info type
(0041). The Date type specifies the type of information. A
concrete Date type (specified by the user) is used in a series
of reports, for example to evaluate an entry date that
cannot be derived from the organizational assignment
history but which is stored in the Date Specifications info
type (0041). This info type can be used in payroll as well as
for the leave program. The standard system contains
twelve combinations of Date type and Date. If the
requirement is more than twelve date specifications for an
employee at the same time, then the time constraint 3 is
used.

11. 10. What are the different software packets
available in market?
Few of the top /old ERPS’s are Baan,JD Edwards
EnterpriseOne from Oracle,Maximo from IBM,Microsoft
Dynamics,PeopleSoft from Oracle,mySAP from SAP,Ramco
ERP from Ramco Systems.

12. 11. What are the different modules of SAP?




SAP Modules are classified into 4 types
SAP Functional Modules
SAP Technical Modules
SAP New Dimensional Modules /SAP New Modules
SAP IS - Industries specific modules.

13. 12. What are the different type of projects?
There are 7 types of SAP HR projects
 1. SAP Implementation Project.
 2. SAP Support Project.
 3. SAP Roll-Out Project.
 4. SAP Enhancement Project.
 5. SAP Up gradation Project.
 6. SAP Migration Project.
 7.SAP Acquisition/Merger Project.

14. 13. What are the Roles And Responsibilities Of
Sap Hr Consultants?
 1)Legacy Process Understanding.
 2)Identifying the Gaps and Solution Design GAP analysis
& Solution Design
 3) Requirement Gathering
 4) Business blue print Preparation
 5)Writing functional specifications
 6)Configuration & customization
 7) Testing
 8) End user manual preparation and End user training
 9)Go live cut over activities
 10)Post Go live Support

15. 14. What are the Importance of Info types in SAP
HR ?
 Info types are used to store all relevant Hr data of
employees in an organization.
 It is represented by a ‘4’ digit number.Eg:0000,2001,1002
etc.
 Info type is a collection of logical or business related
characteristics of an object. Info types are also called
information types to enter rational related information for
an employee.
For e.g. Personnel data (0002) info type have fields like
title, first name, middle , last name, birth date, language
etc

16. 15. What are the Important info types in
SAP Personnel Administration?
Important Personnel Administration Info types are
0000 Actions
0001 Organizational Assignment
0002 Personal Data
0003 Payroll Status
0005 Leave Entitlement
0006 Addresses
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details0014 Recur. Payments/Deds.
0015 Additional Payments

17. 16. What are the Important T Codes in
SAP Personnel Administration?
 PA10 - Personnel file
 PA20 - Display HR Master Data
 PA30 - Maintain HR Master Data
 PA40 - Personnel Action
 PA41 - Change Hiring Data
 PA42 - Fast Data Entry for Events
 PRMD - Maintain HR Master Data

18. 17. What is Concurrent employment ?
Concurrent employment allows one Person to hold more
than one position in under a single company code.
Conditions for Concurrent Employment are
 (i)An person has several personnel assignments with the
same organizational unit at the same time.
 (ii) employee’s data is managed in the same SAP R/3
system for all personnel assignments.
Example :
Kimberly Mathew is a “Consultant” holds to two positions
 (i) SAP HR consultant &
 (ii) SAP FICO consultant at the same time under same
organizational unit “SAP consulting –North America".

19. 18. What are the different type of Wage Types?
What are the characteristics of wages?
Types of wage types
 1) Primary wage type
 2) Secondary/Technical wage type
 3)Customer specific wage type
Wage type characteristics:
 1) Amount
 2) Number
 3)Rate

20. 19. What is time management status?
Time Management status is the link between time
management and payroll .The feature for time
management status is TMSTA.
Time Management status field is available in info type
0007 .
Values for the Time Management status are
 0 - No time evaluation
 1 - Time evaluation of actual times
 2 - PDC time evaluation
 7 - Time evaluation without payroll integration
 8 - External services
 9 - Time evaluation of planned times

21. 20. Structures in SAP Human Resources/HCM
There are three types of Human Resource structure
 1. Enterprise Structure
 2. Personnel Structure
 3.Organizational Structure

22. 21. Reports in PA & OM Integration/Integration
tools
 1. RHINTE00 - To transfer data from PA to OM
 2. RHINTE10 - To transfer OM data to PA tables
 3. RHINTE20 - To determine whether the data relevant
for integration is available in both PA and OM
 4. RHINTE30 -To update IT0001 (org assignment)

23. 22. What is the difference between a job and a
position?
Job is not concrete, it is is generic.(Eg: Manager, Assistant
Manager, Consultant).
Positions are related to persons .Position is concrete and
specific which are occupied by Persons. (Eg: Manager –
Finance , Consultant – SAP HR).

24. 23. What is an evaluation path?
An evaluation path describes a chain of relationships that
exists between individual organizational objects in the
organizational plan.
You can maintain evaluation paths on img -> Personnel
Management ->Organization Management-> Basic
Settings-> Maintain Evaluation Paths .

25. 24. How does any company use an
organizational plan?
The company organization structure and reporting
structure is represented through the organization plan.
The active plan version is the current plan version and the
other plan versions are considered as various planning
Stages. Used for manpower planning. Normally plan
version"01" is always made the active plan version.

26. 25. What are the three administrators ?
The three administrators are :
 1.Personnel Administrator
 2.Payroll Administrator
 3.Time Administrator

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