Time mgt class room material

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TIME MANAGEMENT
Time Management consists of 3 parts:
1. Planned Times: The terms/calendars/shift pattern/Holidays should be followed by
the employee.
 It consists of List of Holidays 
 Shift patterns (daily shift/Morning shift/next week night shift) 
 Daily work schedule times (Start and End time at work) 
 Break Times 
 Tolerance Times 
 Core Times (Flexible shifts) 
 Working hours per the day 
*To calculate the pay to the employee, planned time should be mandatory
*Planned Working Times can be maintained in Info Type 0007 and Deviations or changes can be
maintained in Info Type 2003(Substitution). (Ex: Employee might ask for night shift next week)
2. Actual Times Recording:
Info Type 2001: Absences Deviation from Planned
Times Info Type 2002: Attendances
Info Type 2004: Availability (Employee will be available on phone in vacations) Company
has to pay when working on vacations.
Info Type 2005: Old version of Time Management
Info Type 2011: Time Events (The event at a time interval: Clock in/Clock out/Break)
Info Type 2006 & 2007: Absence Quota Entitlements and Attendances Quota Entitlements
3. Quota Entitlements Maintain: Info Type 2006 & 2007
*Maximum limits: Ex: Loss of Pay
*Minimum limits: Ex: Casual Leaves
Info Type 2012: Time Transfer specifications
Info Type 2013: Quota Corrections
Master Data Requirement: Info Types 0000, 0001, 0041, 0019, 0016 and Info type 0050 (Time
Recording Information can be used to track the employee id at the Time Terminal).
2 Types of Time Implementation
1. Positive Time Implementation/Actual Time Evaluation
2. Negative Time Implementation/Evaluation of Deviations

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Holiday Calendar:
The listof holidays which are applicable to one personnel sub area (2 digit alpha numeric
code). It is across lined activity:
1. Movable Holidays: Every day creation
2. Fixed Holiday: Fixed
3. Fixed Days from the date: (Ex: Defining the 2nd
Saturdays as holiday on or after 8th
.)
Public Holiday:
1. SPRO > TIME MANAGEMENT > WORK SCHEDULE > DEFINE PUBLIC HOLIDAYS > Public Holiday
2. Select FIXED DAYS > CREATE
3. Day: 01
4. Month:01
5. Go to Public Holiday Attributes:
6. Sort Criterions: T00
7. Public Holiday Class: 1 (Grouping of rules)
8. Short Holiday Name: New Year
9. Long Holiday Name: New Year
10. Create -> Message Box > SAVE ok.
11. Go back
13. Day: 26
14. Month: 01
16. Public Holiday Class: 1
17. Short Holiday Name: Repub Day
18. Long Holiday Name: Republic Day
19. Create > Message > Ok
20. Go back
22. Day: 01
23. Month: 05
26. Short Holiday Name: May Day
27. Long Holiday Name: May Day
28. Create > Message > Ok
29. Go back
1. Select Floating Public Holiday
2. Create
3. Year: 2014 Month: 01 Date: 14
6. Short Holiday Name: Sankranthi
7. Long Holiday Name: Sankranthi
8. Insert Date > Create
9. Go back
10. Select Floating Public Holiday

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11. Create
12. Year: 2014 Month: 04 Day: 02
15. Short Holiday Name: Test Holiday
16. Long Holiday Name: Test Holiday
17. Insert Date > Create
Configure April, May, June, and July 3rd
Saturday holiday only for the year 2014.
1. Create with a Fixed Day from Date
2. Create
3. Select Saturday
4. At the earliest: Day: 15 & Month: 04
7. Short Holiday Name: 3rd
Saturday
8. Long Holiday Name: 3rd
Saturday Holiday
9. Create > Message > ok
*Likewise repeat the steps for May, June and July with Day as 15 in At the earliest.
Create Easter Sunday
1. Select Easter Sunday
2. Create
5. Short Holiday Name: Easter Day
6. Long Holiday Name: Easter Day
7. Create (System will identify the date)
Create Distance to Easter
1. Create
2. No. of Days before Easter: 2
5. Short Holiday Name: 2 day before
6. Long Holiday Name: 2 day before Easter
Holiday Calendar:
1. Select Holiday Calendar from SAP Calendar: Main Menu
2. Change > Create
3. Calendar ID: 1B
4. Name: Holiday IN
5. From: 2010
6. To: 2020
7. Select Assign Holidays

8. Select “Key” Column & click Sort filter icon and enter T00 in the next screen
9. Select all the custom holidays
10. Save > message > ok
11. Go back > Select 1B > Display Calendar
*select all 3rd
Saturdays and change start: 2014 end: 2014
*Go back to SAP Main Menu > Click Transport (It will transport all other entries created by
other consultants)
Configure Planned Time of a Shift (Day/Afternoon/Night Shifts)
1. SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULE > Group Personnel Subareas for the
Daily Work Schedule
2. New Entries
PS Grouping DWS Grouping
85 85
3. Go back
4. Daily work schedules
5. Define Break Schedules
6. New Entries
Grouping Break No Start End P Unpaid Paid After Type1
85 DBRK 01 12:00 13:00 - 1,00
85 DBRK 02 14:00 14:15 - 0,25
85 DBRK 03 20:00 20:15 - 0,25 O
85 AFBR 01 18:00 19:00 - 1,00
85 FLX0 01 - 0,50 4,00
85 VRBR 01 12:00 15:00 - 0,50
85 NBRK 01 01:00 02:00 Tick 1,00
7. SAVE
*Where “P”= Previous Day, “O” in Type1= Over Time
Types of Breaks – Feature: PBRKS
FixedBreak Start & End Time of Break (12:00 – 13:00)
Variable Break 12:30 – 13:00, 12:30 – 15:30
Dynamic Break After 4 hrs. of working but 1 hr. is a break (flexible shift)
Define Daily Work Schedules
1. SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULES > DAILY WORK SCHEDULES >
2. New Entries
3. Daily Work Schedules: DSHF: Day Shift
4. DWS Grouping: 85
5. Start: 01.01.1900 End: 31.12.9999
6. Planned working hours: 8:00
7. Fixed working hrs. :
8. Planned working Time: 9:00 – leave blank
9. Assign Break Schedule: DBRK
10. Daily WS Class: 1 after entering Daily WS Class, press ENTER and SAVE & TRANSPORT

Daily WS Class: It is a single digit numeric code assigned to the Daily Work Schedules.
It is used to differentiate the treatment of Daily Work Schedules for Payment
processing, Absence Counting, Time Balance formations.
For normal Daily WS Class: 1 (1-9)
For Day off Daily WS Class: 0
Day OFF
2. New Entries
3. Daily Work Schedules: OFF: Day Off
4. DWS Grouping: 85
5. Start: 01.01.1900 End: 31.12.9999
6. Daily WS Class: 0
7. SAVE & TRANSPORT
Night Shift
2. New Entries
3. Daily Work Schedules: NSHF: Night Shift
4. DWS Grouping: 85
5. Start: 01.01.1900 End: 31.12.9999
6. Planned Working Hours: 8
7. Fixed working Time:
8. Planned Working Time: 20:00 – leave blank
9. Assign Break Schedule: NBRK
11. Press ENTER after entering Daily WS Class check planned working end time.
12. SAVE & TRANSPORT
Period Work Schedules:
1. SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULES > PERIOD WORK SCHEDULES
2. New Entries
Grouping PWS PWSText W 01 02 03 04 05 06 07
85 PWS5 5 Days 001 DSHF DSHF DSHF DSHF DSHF OFF OFF
working
85 PW14 2 Wks 001 DSHF DSHF DSHF DSHF DSHF OFF OFF
Rotation
85 PW14 2 Wks 002 NSHF NSHF NSHF NSHF NSHF OFF OFF
Rotation
85 PWS6 6 Days 001 DSHF DSHF DSHF DSHF DSHF DSHF OFF
working
3. SAVE
4. Go back
5. Work Schedule Rules & Work Schedules
6. Define Employee Subgroup Groupings
7. New Entries (Single digit)
8. A – Sat & Sun OFF

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9. B – Thu & Fri OFF
10. SAVE & Go back
11. Select Group Employee subgroups for work schedules
12. Country Grouping: 40
M Permanent 1X Monthly A
N Contract 1X Monthly B
13. SAVE
14. Go back
15. Define Groupings for the Public Holiday Calendar
60HY HYDERABAD 1B
60BA BANGALORE 1B
1. Go back
2. Select Set Work Schedule Rules & Work Schedules
3. New Entries
4. ES Grouping: A Start: 01.01.1900 End: 31.12.9999
5. Holiday Calendar: 1B
6. PS Grouping: 85
7. Work Schedule Rule: WSR (any 8 digit code) Name: Sat & Sun off
8. Daily working hrs. : 8
9. Weekly working hrs. : 40 Monthly working hrs. : 173
Weekly Working Hrs. * 4.33 = Monthly10. Weekly working days: 5 Annual working hrs. : 2076
Working Hrs.11. Period work Schedule: PWS5
12. Ref. Date for DWS: select any Monday (7.04.2014) 173 * 12 = 2076 (Annual working hrs.)
13. Start point in PWS: 001
14. Rule for day types: 01
15. After entering rule for day types, press ENTER & SAVE
1. Go back
2. Select Set Work Schedule Rules & Work Schedules
3. New Entries
4. ES Grouping: B Start: 01.01.1900 End: 31.12.9999
6. PS Grouping: 85
7. Work Schedule Rule: WSR (any 8 digit code) Name: Sat & Sun off
8. Daily working hrs. : 8
9. Weekly working hrs. : 40 Monthly working hrs. : 173
10. Weekly working days: 5 Annual working hrs. : 2076
11. Period work Schedule: PWS5
12. Ref. Date for DWS: select any Monday (7.04.2014)
13. Start point in PWS: 003
14. Rule for day types: 01
15. After entering rule for day types, press ENTER & SAVE
16. Go back
1. Select Generate Work Schedule Manually (T. Code: PT01 - Create)
2. Employee Sub Group: A
4. PS Grouping: 85

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5. Work Schedule Rule: WSR
6. Calendar Month: 012014 – 122014
7. Create ALL
8. SAVE & TRANSPORT
*T.code: PT02 – Change, PT03 – Display
*If you are regenerating press ENTER 12 times.
Personnel Sub Area Grouping:
1. SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULES > PERSONNEL SUB AREA
GROUPING > GROUP PERSONNEL SUBAREA FOR WORK SCHEDULES
2. Select 60BA, 60HY give 85 Grouping & SAVE.
Assigning to Employee:
1. SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULES > PLANNED WORKING TIME >
SET DEFAULT VALUES FOR THE WORK SCHEDULE
2. Cursor on SCHKZ
3. Create BUKRS
4. Cursor on BUKRS
5. Create 60IN Indian Company
6. Cursor on 60IN
7. Create Return Value: WSR
8. Check & Activate
9. SAVE & Transport
*Test: go to PA30 and select a personnel no. and create with Info Type: 0007 and check the
work schedule rule.
Tolerance Time:
2. New Entries
3. Daily Work Schedules: DSHF: Day Shift
4. DWS Grouping: 85
5. Start: 01.01.1900 End: 31.12.9999
7. Fixed working hrs. :
8. Planned working Time: 9:00 – leave blank
10. Tolerance: 09:00 – 09:15
11. End Tolerance: 17:45 – 18:00
12. Daily WS Class: 1 after entering Daily WS Class, press ENTER and SAVE &
TRANSPORT *Tolerance used for Fixed Time Schedule.
Flexible Time:
2. New Entries
3. Daily Work Schedules: FLX0: Flexible Shift
4. DWS Grouping: 85

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5. Start: 01.01.1900 End: 31.12.9999
7. Flexi Time:
8. Planned Working Time: 6:22
9. Normal Working Time: 9: leave blank
12. Core Time: 14:00 – 16:00
13. Daily WS Class: 1 after entering Daily WS Class, press ENTER and SAVE & TRANSPORT
Valuation:
Min Working Time:
Max Working Time: Normal WS + Over Time = Max working time
Compensation: 0.5 (eitherovertime or compensation)
Additional Hrs. Premium norms
SM30: V_T511K > TGMAX (for all employees)
Automatic Overtime: TO15
VARSTOVPOS
HRS: Hours Operation
HRS: SXXX (HRS: SWTB: Working Time) (HRS: SWTE)
Approval: Partial / Full
Approvals according to the shift (Morning/Night/Afternoon)
Variant: Variations in the Daily Work Schedule
SPRO > IMG > TIME MANAGEMENT > WORK SCHEDULES > DAILY WORK
SCHEDULES DEFINE RULES FOR VARIANTS
- Variants are based on 3 parameters
1. Week Day Today
2. Holiday Class Today/Current Day
3. Holiday Class for the Next Day
*Daily work schedules depends on Rule and Variants.
Wk HL Today HL Next Day
M T W TH F Blank (working day) 1 - 9 Apply Variant
M T W TH F Blank 3 Apply Variant
F Blank 1 - 9 Apply Variant
*3: ReligiousHoliday *1-9: Day before Saturday
DEFINE RULES FOR VARIANTS >
2. New Entries
2A 01 . . . . . . . . .X . XXXXXXXXX XXXXXXX V
3. Go back
4. Define Daily Work Schedules

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5. Click on Position and select 85 grouping
6. Select 85 – DSHF > Copy
7. In next Screen:
8. Daily work schedules DSHF: V: Day Shift
9. Just enter V in the blank box between DSHF and Day Shift
10. SAVE
11. Likewise make it for Night Shift
12. Select 85 –NSHF > Copy
13. In next Screen:
14. Daily Work Schedules NSHF: V: Night Shift
15. SAVE
16. Double Click on V in 85-DSHF-V
17. Change planned working hrs.: 6:00
18. Tolerance Time: 9:00 – 9:15
19. SAVE
20. Double click on V in Night Shift
21. Change planned working hrs. : 6:00
22. Fixed working hours: 20:00 – 2:00
23. SAVE
24. Double click on NSHF without variant
25. Go to DWS Select rule put 2A and Save (Note: It cannot be created for Day Off)
26. Go back
27. Work Schedule rules & work schedules
28. Generate work schedule manually
29. A – 1B – 85 – WSR – 012014 -122014
30. Create ALL & press ENTER 12 times
31. B – 1B – 85 – WSR – 012014 -122014
32. Create ALL & press ENTER 12 times
Any public Holiday fallingon Saturday, previous day should be 6 hrs.
2A 01 . . . . . . . . .X . XXXXXXXXX . .....X V
Any Religious public Holiday, Day before should be 6 hrs.
Ex: Tomorrow is Sankranthi, today should be 6 hrs.
1. Go to Holiday Calendar > Public Holiday
2. Sort Key: T00
3. Select Sankranthi > Change
5. Select Test Holiday > change
7. SAVE
8. Go to Variants
2A 01 . . . . . . . . .X . . . ......X XXXXXXX V
9. Regenerate PT01

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One group of Employees working 6 days a week and Sunday day off and every 3rd
Saturday plan
working hrs.: “0” hours.
2A 01 . . . . . . . . . X XXXXXXXXXX . . . . . X . V
Day Types:
A day type is a single digit numeric code determines payment policy/relevancy of a particular
holiday. Standard Day Types:
0: Not a public holiday (work then only pay)
1: 100% paid public holiday (No work but pay)
2: No work and No pay
3-9: User specific (custom)
1. Go to Define Selection Rules
2. New Entries
30 _131171111 _131171111 _131171111
3. SAVE
4. Now Assign 30 to WSR
5. Go to Set Work Schedule rules & work schedules
6. A – 1B – double click rule for day types: 30 (change to 30)
7. B – 1B – double click rule for day types: 30 (change to 30)
8. SAVE
9. Regenerate by PT01
Define Day Types > New Entries
6 SPCL Special Day Type
Define Special Days:
1. New Entries
30 30.5.2014 6 Special Day type
2. Go back
3. Generate work schedule batch
4. Give A & B in the filter column
5. Change the process name to ZWSR001
6. Then go to SM35
7. Select ZWSR001
8. Process
9. Process
10. SAVE and Transport
1. Define Working Weeks (over-time calculations)
2. New Entries
1A Mon – Sun 7 07.04.2014 (any Monday) 9:00
*Activate “Working Week” entry fieldin Screen Modification and select MP0007
Set Default Valuesfor the Working Week
Feature: WWEEK > MOLGA > 40 (INDIA) > CREATE > 1A > ACTIVATE an

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W. Day W. Shift Public Holiday H. Class DWS Class D Type
Monday DSHF PH 1-9 1-9 1-9
Tuesday DSHF 0 1-9 0
Wednesday NSHF 0 1-9 0
Thursday OFF PH 1-9 0 1-9
Friday DSHF 0 1-9 0
Saturday DSHF 0 1-9 0
Sunday OFF PH 1-9 0 1-9
Planned Working Time:
SPRO > IMG > TIME MANAGEMENT > PLANNED WORKING TIME > SET WHICH HOUR FIELDS ARE
ENTRY FIELDS
Feature: WRKHR > 40 (INDIA) > W/X > Activate and SAVE - Transport (W means Weekly)
Check mark Part Time in PA30 IT0007 verifyagain.
Time Management Status:
Feature: TMSTA (It defaults the Time Management status in the IT0007)
Status: 1, 2, 7, 8, 9, 0
The Time Management status is used to control the Time Evaluation process and also
Integration of Time Management with Pay roll and Employee selectionfor the Time Evaluation.
Process of Calculating Time Balances involvesTime Evaluation.
Time Evaluation: It is the process of reading planned working times and actual time recorded
and perform comparisons and calculations and update the results in the clusters.
PWT Master Data
COMPARISION
Re-Evaluation Actual Time&
CALCULATIONS
o
. Time Payments
u
t . Time Balances
p
. Leave Entitlementsu
t
This process is executed by
TIME EVALUATION PROCESS
the program RPTIME00
(Time
Evaluation Driver)

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Master Date Info Types: 0000, 0001, 0002, 0008, 0016, 0050, 0041
Planned Working Info Types: 0007, 2003
Actual Time Info Types: 2001, 2002, 2004, 2005, 2011
Time Status 0: No Time Evaluation. Hence, no calculation of the output. Ex: admin employees
Time Status 7: Time Evaluation without payroll integration (no time payment generation but
leave entitlementwill be considered)
3 way approach: 1. Time Evaluation 2. RPTPT 3. Manual Evaluation
Schema: TQTA
Time Status 9: Negative Time Evaluation / Evaluation of a planned working time / Evaluation
of a deviations
Schema: TM04
Time Status 1: Evaluation of Actual Times Recorded / Positive Time Evaluation / Evaluation with
Clocks (Clock-in& Clock-out) (No. of hrs. they have worked)
Schema: TM00
>It records paid absences and unpaid
absences >It records deviations
Time Status 2: Incentives and Unit Based Work (Ex: Time tickets token)
Schema: TM04
Time Status 8: Time Evaluation with external
systems (Ex. There is no payroll)
Go to Feature: TMSTA > MOLGA > 40 (INDIA)> BUKRS > 60IN > PERSG > M > 9
60IN > Otherwise > 1
Activate and SAVE and test in IT0007
Leave Entitlements:
With Info type and employee ID and Day Shift can be created or else we cannot run leave
entitlements.It is the max limitof particular leavesand absences. Ex: Paid leave,Sick LeaveS

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Configure can be done in 2001 IT
AL – 24/12
SL – 2/M
EL – 6/Half yearly
Updating of leave entitlements can be done in 2006 IT and it can be done in 3 ways
1. Manual Method
2. Automatic Method (RPTQTA00)
3. RPTIME00 (Time Evaluation)
Configuration Steps:
1. Create Absence type
2. Define Counting Rule (based on client policy)
3. Assign Quota Type (if it is there)
4. Define the generation rules for Quota Type
5. Create a deduction rule and assign the particular to Quota Type.
6. Assign the deduction rule to Counting Rule
7. Use 3 methods to update 2006 Info Type
*if you use manual method then no need of generation rules for Quota Type.
1. SPRO > IMG > TIME MANAGEMENT > TIME DATA RECORD & ADMINISTRATION > ABSENCES >
ABSESNCES CATALOG > GROUP PERSONNEL SUBAREAS FOR ATTENDENCES & ABSENCES
2. 60BA – 52
3. 60HY – 52
4. SAVE
5. Go back
6. Define ABSENCE TYPES
7. New Entries
8. PS Grouping: 52
9. A/A type text: LWOP: Unpaid absence
10. First day is day off: E
11. Last day is day off: E
12. Non-Working period: E (it means day off or public holiday)
13. Min. Duration: 3
14. Max. Duration: 21/999 (max)
15. Unit: A – Calendar days
16. Start: 01.01.1900 End: 31.12.9999
18. Go back
1. Determine Entry Screens & Time Constraints classes
2. Click Position: 52 double click
3. Absence: general settings
4. Att./Absence ind. : A (if we put B it takes as absence type)
5. Screen number: 2000 (Press F1 for more information)
6. Time Cstr. class: 1 (It is to check the collision of all the records).
7. SAVE

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Attendances: 2050: Quota Deductions 2051: No Quota Deductions.
Absence Counting:
1. SPRO > IMG > TIME MANAGEMENT > ABSENCES > ABSENCE COUNTING > DEFINE COUNTING
CLASSES FOR THE PERIOD WORK SCHEDULES
2. New Entries
85 PW14 2 Wks Rotation 01.01.1900 31.12.9999 2
85 PWS5 5 Days working 01.01.1900 31.12.9999 1
85 PWS6 6 Days working 01.01.1900 31.12.9999 1
3. SAVE & TRANSPORT
Rules for Absence Counting:
1. SPRO > IMG > TIME MANAGEMENT > ABSENCES > Rule for ABSENCE COUNTING (NEW) >
GROUP EMPLOYEE SUBGROUPS FOR TIME QUOTAS
2. 40
3. Select M – 1X – Monthly – 7
4. Select N – 1X – Monthly – 7
5. SAVE
Group Personnel Subgroups for Time Quotas:
1. SPRO > IMG > TIME MANAGEMENT > ABSENCES > GROUP PERSONNEL SUBGROUPS FOR
TIME QUOTAS
2. 60BA – 17 (P column)
3. 60HY – 17 (P column)
4. SAVE
5. Go back
6. DEFINE COUNTING RULES
7. New Entries
8. 7
9. 17
10. 701: LOWP (Working Days)
11. Weekday check mark Monday to Sunday
12. Sequence No. 001
13. Holiday Class: Day Type:
14. Tick Not a Public Holiday Tick Work acc. To work schedule
15. Conditions for Work Schedule: Daily Work Class:
16. Tick Counting Class 2 Tick all from 1-9 Daily work class
17. Conditions for Planned Hours: Tick Planned Hours > 0
18. Tick 1 < Day Tick Full Day
19. Deduction Rule: Absence Quotas
20. Hours:
21. Quota Multiplier: 80%
22. Days:

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24. SAVE
25. Copy the Group Personnel Subgroups for Time Quotas
26. Change the Sequence No. 002
27. Tick Counting Class 1 and uncheck counting class 2
28. Hours and Days Quota Multiplier: 100%
29. SAVE
30. Go back
31. Assign Counting Rule to Absence Type
32. Select 52 – LWOP (double click)
33. Counting Rules: 701
*TEST: Go to PA30 select personnel no. and go to IT 2001 subtype: 52
LWOP Change the start date to 02.05.2014 and SAVE
Calendar Days = End Date - Start Date + 1
Absence Days = Total Calendar Days – Day off & Holidays
Absence Hours = Absence Days * Daily Working Hours
Annual Leave:
1. SPRO > IMG > TIME MANAGEMENT > TIME DATA RECORDING and
ADMINISTRATION > ABSENCES > ABSENCES CATALOG > DEFINE ABSENCE TYPES
2. New Entries
3. PS Grouping: 52
4. A/A Type Text: 52AL: Annual Leave Start: 01.01.1900 End: 31.12.9999
8. Min. Duration: 3
9. Max. Duration: 999 (max)
10. SAVE
11. Go back
1. DETERMINE ENTRY SCREENS AND TIME CONSTRAINT CLASSES > Select 52:52AL (Double click)
2. Att absence ind.: A
3. Screen Number: 2001
4. Time Cstr Class: 01
5. SAVE & TRANSPORT
6. Go back
1. Absence Counting > Rules for Absences counting (New) > Define Counting Rules
2. New Entries
3. 7
4. 17
5. 702: Annual Leave Cal. Days
6. Weekday: Tick all i.e., Monday to Sunday
7. Sequence No. 001

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8. Holiday Class: Day Type: Tick/Select All
9. Tick/Select All Holidays (not a public – 9)
11. Tick Counting Class 1 & 2 Tick all from 0-9 Daily work class
13. Tick 1 < Day Tick Full Day
14. Deduction Rule: Absence Quotas
15. Hours:
17. Days:
20. Go back
21. Assign Counting rules to Absence Types
22. Click Position: 52AL
23. Counting Rule: 702 Start: 01.01.1900 End: 31.12.9999
24. Tick Quota Deduction
*Test: PA30, enter personnel no. and IT 2001 and subtype: 52AL and
Create Start: 03.04.2014 End: 07.04.2014
SAVE and you will get an error: No deduction rule for attendance.
1. Go to TIME DATA RECORDING & ADMINISTRATION> MANAGING TIME ACCOUNTS USING
ATTENDENCE/ABSENCE QUOTAS > SETTING GROUPING FOR TIME QUOTAS > GROUP EMPLOYEE
SUBGROUPS FOR TIME QUOTAS > 40 > M & N > 7 & 7 (Verify. If not there create)
Time Quota Types:
1. Time Quota Types > Define Absence Quota Type
2. New Entries
3. Start: 01.01.1900 End: 31.12.9999
4. 7
5. 17
6. 01: AL Leave Quota (Quota Type)
7. Time/Measurement Unit: Days
9. Negative Deduction: Blank
10. Payroll Relevant Data: No Comp (Tick) (if this is selected IT0416 cannot be used)
11. SAVE

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1. Calculating Absence Entitlements > Automatic Accrual of Absence Quotas > Permit
Generation of Quotas in Time Evaluation
2. Select Position: 7
3. No Generation (Select this) > SAVE
1. Quota Deduction Using Attendances/Absences > Define Deduction rules for
Absence & Attendance Quotas > Define Deduction Rules for Absence Quotas
2. New Entries
3. 7
4. 17
5. 701: Deduction Rule AL 01 Start: 01.01.9999 End: 31.12.9999
6. End: 31.12.9999
7. Unit Relevant Absence Quota Type: Select DAYS
8. Absence Quota Type
9. 01: AL Leave Quota: Days
Quota Deducting using Attendance/Absence Quota > Assign Deduction Rules to Counting
Rule Double Click: 7, 17, 702
Go down: Deduction Rule: Enter 701 and SAVE
*Test:
Go to PA30: IT2006 and Subtype: 01 > Create > deduction from: 01.04.2014 Deduction to:
31.12.9999 and SAVE
Go to PA30: IT2001 and Subtype 52AL > Create >
Quota Number: 18 days
Deduction from: 01.04.2014 to 07.04.2014
VerifyQuota Used: 5 Days and SAVE
Go to PA30: IT2006 > Display
Reports: PT50 (QUOTA OVERVIEW): Give personnel no. > Select Calendar Year
Go to Absence Quota tab (To check remaining entitlement)
Quota Overview for Bulk Employees:
PT_QTA10 (program name: RPTQTA10)
Select Current Year > Company Code
Display Execute
*If you want to delete Absence Quota then Delete/Lock the Absence 2001 first.
Go to PA30 > 2001 > PERIOD > OVERVIEW and select Absence type you created and Lock.

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2. New Entries
3. PS Grouping: 52
4. A/A Type Text: 52SL: Sick Leave Start: 01.01.1900 End: 31.12.9999
8. Min. Duration: -
10. SAVE
11. Go back
10. DETERMINE ENTRY SCREENS AND TIME CONSTRAINT CLASSES > Select 52:52SL (Double click)
15. Go back
17. New Entries
18. 7
19. 17
20. 703: Sick Leave
22. Sequence No. 001
23. Holiday Class: Day Type: Tick: Work acc. To work schedule
24. Tick: Not a public holiday
Conditions for Work Schedule: Daily Work Class:
27. Tick 1 < Day
28. Deduction Rule: Absence Quotas: -
29. Hours:
31. Days:
33. Select Round First
35. Go back
36. Absence Counting > Assign Counting rules to Absence Types

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41. Go back
42. Managing Time Accounts using Attendances/Absences Quotas > Time Quota Types >
Define Absence Quota Types
43. New Entries
44. 7
45. 17
46. 02: Sick Leave
47. DAYS
48. Time Constraint Class: 01
49. Save & Transport
50. Go back
51. Calculating Absence Entitlements > Automatic Accrual of Quotas in Time Evaluation >
Permit Generation of Quotas in Time Evaluation > Position: 17, 17, 02 and Double click
verify NO GENERATION is selectedor not and SAVE
52. Go back
53. Rules for Generating Absence Quotas > Specify rule groups for Quota Type Selection >
Modify feature QUOMO
54. QUOMO > MOLGA > 40 > PERSG > M: 2A > N: 2A (any 2 digit) and Activate
55. Go back
56. Set Base Entitlements > Base Entitlements for Absence Quota Generation
57. New Entries
58. 7
59. 17
60. 01
61. Absence Quota Type: 02
62. Rule for base Entitlement: 02
63. Seq. no.:001
64. Seniority: 0-5 years
65. Constant: 24 Days > SAVE
66. Click on Forward icon
67. 7
68. 17
69. 01
72. Seq. no.:002
73. Seniority: 6-99 years
74. Constant: 30 Days > SAVE
Go to SM30: V_001P_ALL > Maintain > 40 > 60HY:01(T. rec) & 60BA:01 (T. rec)
1. Determine Validity and Deduction periods > New Entries (Table: V_559L)
2. 7
3. 17
4. Absence Quota Types: 02

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5. Calendar Year: Valid from: Start Calendar Year: Valid to: End
6. Deduction Period: Tick: Start Tick: End
7. SAVE
8. Rules for Generating Absence Quota Type > Define Generation rules for Quota Type
Selection > Selection Rules > New Entries
9. 7
10. 17
11. 01
12. 2A
13. Selection Rule: 200
15. Accrual Period tab: Monthly
16. Base Entitlement tab > Rules for base entitlement: 020
17. Accrual Entitlement tab > select Pro Rata Calculation
18. Total Entitlement > Leave Blank
19. Max. Entitlement > Settlement of existing Quota Entitlements > SAVE
*No Pro rata givenfor Marriage leaves; relocation leaves
1. Quota Deduction using Attendances/Absences > Define Deduction rules for Absence
and Attendance Quotas > New Entries
2. 7
3. 17
4. 202: Sick Leave
5. End: 31.12.9999
6. 02: Sick Leave
7. 01: AL leave (Absence Quota Types)
8. Tick: Days
9. SAVE
1. Assign Deduction Rules to Counting Rules >
2. Position: 7 & 17
3. 703: Sick Leave working (double click)
4. Deduction Rule: 203
5. SAVE
Report Generation: PT_QTA00, Current Year, Select Personnel No. / Company
Code Quota Type: 02
Test Run
Display all Quota Records/Display new Quota > Execute

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2. New Entries
3. PS Grouping: 52
4. A/A Type Text: 52CL: Casual Leave Start: 01.01.1900 End: 31.12.9999
8. Min. Duration: -
10. SAVE
11. Go back
1. Absence Catalog > DETERMINE ENTRY SCREENS AND TIME CONSTRAINT CLASSES >
Select 52:52CL (Double click)
5. SAVE & TRANSPORT
6. Go back
2. New Entries
3. 7
4. 17
5. 704: Casual Leave - Working
7. Sequence No. 001
8. Holiday Class: Day Type: Tick: Work acc. To work schedule
9. Tick: Not a public holiday
13. Tick 1 < Day and also Tick Full Day
14. Deduction Rule: Absence Quotas: -
15. Hours:
17. Days:
19. Select Multiply First
21. Go back

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1. Absence Counting > Assign Counting rules to Absence Types
2. Click Position: 52CL
5. SAVE & TRANSPORT
6. Go back
1. Managing Time Accounts using Attendances/Absences Quotas > Time Quota Types >
Define Absence Quota Types
2. New Entries
3. 7
4. 17
5. 03: Casual Leave
6. DAYS
7. Time Constraint Class: 01
8. Save & Transport
9. Go back
1. Calculating Absence Entitlements > Automatic Accrual of Quotas in Time Evaluation >
Permit Generation of Quotas in Time Evaluation > Position: 17, 17, 02 double click and
select INCREASE and also select INCREASE for 7,17, 03 SAVE
2. Go back
1. Rules for Generating Absence Quotas > Set Base Entitlements > Base Entitlements for
Absence Quota Generation
2. New Entries
3. 7
4. 17
5. 01
8. Seq. no.:001
9. Seniority: -
10. Constant: 24 Days >
11. Accrual Period: Calendar Year > SAVE
*Note: If Constant is 1 day selectPayroll Period
1. Determine Validity and Deduction periods > New Entries
2. 7
3. 17
4. 03
5. Calendar Year Validityfrom: Start Calendar YearValidity To: End
6. Deduction: End of Relative: 6 months
7. SAVE and TRANSPORT
8. Go back
1. Define Generation Rule for Quota Type Selection > New Entries
2. 7

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3. 17
4. 01
5. 2A
6. 300: Casual Leave
7. 03
8. Accrual Period: Daily
9. Base Entitlement: 203
10. Accrual Entitlement: Select Pro Rata Calculations
11. Transfer Time: Select upon Accrual (It transfers to IT2006)
12. Total Entitlement: Max 24 Days
13. SAVE
1. Quota Deduction using Attendance/Absences > Define Deduction rule for Absences
and attendances Quotas > New Entries
2. 7
3. 17
4. 300
5. Deduction Rule CL: 03
6. End: 31.12.9999
7. Days
8. Absence Quota: 03
9. SAVE
1. Assign Deduction to Counting Rule > Position 7, 17
2. Go down > Deduction Rule: Absence Quota: 300 > SAVE
3. Go to PA30 > IT 0007 > edit > Time Management Status field: select 7. Quota Generation
and SAVE
1. Go PT60 > give personnel no.
2. Evaluation Scheme: TQTA
3. Time Statement: SAP&TEDT
4. Forced Recalculation: 01.01.2014
5. Evaluation upto: 31.12.2014
6. Execute
Go to PA30 > IT 2006 > Overview > Select Quota Generated for the given personnel no.
1. Go to PT60 > RPTIME00 (Program)
2. Personnel No.: Click on Range button, give 40000000 – 49999999
3. Personnel Parameters:
4. If the Time Status is 3, then only Time Evaluation is processed.
5. Time status is not equal to 0 then employee will be selected.
6. Time Schema Evaluation:
If Time Status = 7 then Time Evaluation Schema is TQTA
If Time Status = 9 then Time Evaluation Schema is TM04 (-ve Time Evaluation)
If Time Status = 1 or 2 then Time Evaluation Schema is TM00 (+ve Time Evaluation) They
are run by the policies: Overtime policy, Early Logout policy, Customer policies

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7. Time Statement Variant: 4. Time
1. PT61 – RPTEDT00 (Program name): It should be executed post run Time Evaluation
2. Select Other Period 01.04.2013 – 30.04.2013
3. Give Personnel No. 40191111
4. Form: 4TIM
5. Layout for log: ignore
6. Forced recalculation as of: (do not fill the date. It is determined by the system automatically)
7. Evaluation upto: 31.05.2013
8. Forced recalculation is based on:
a) Incorrect Date Evaluation
b) If any retro changes (which means previous date)
c) Incorrect Clock-in and Clock-out (Customized
case) *1 & 2 are standard program level case/attribute
*1 & 2: A case can be a warning/information/errors
Go to PA30: IT0003: Display > Time Evaluation > PDC Recalculation > check the
date *Whichever is earlier date that date will be displayed in PA30
*If 3rd
customized case then date will not display
1. Evaluation upto: current date (any date)
2. Tick Display log
3. Tick Test Run (No update)
4. Stop at fixed position (ignore – debugging for ABAP team)
5. Stop at function operation Break – (ignore – debugging for ABAP team)
6. SAVE
SCHEMA:
Schema can be created or modifiedin PE01 Transaction. Schema is a set of functions and rules
(Personnel Calculation Rules) kept in a logical order to read and process the data ( Master – 0000,
0001, 0006; Transaction – Clock in/Clock out; Configuration – Generation of rules & quotas) and
updates the result in the cluster.
It reads, process, perform the calculation and updating are done by the actions.
PE01 > ZTLM (4 digit code start with
Z/9/symbol) Time Schema 2
Program Class: T
Country Grouping: *
Note: For program class P, country grouping give 40, 10, 25 specificcountry
group. Tick Schema can be executed
Do not select changes only by person
responsible SAVE & TRANSPORT
Go back
PE01 > ZTLM > select Documentation > Change

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Go back
PE01 > ZTLM > Select Source Text > Change
Cmmnd: Press F1 to check more commands
Examples:
Cmmd: I 25 (where I stands for Insert, it will insert 25 blank
lines) 000110
000120 CHECK PON
000130 CHECK TS7
000140
First 5 digits are Serial No. and the next 6th
digit (here 0) is called cmmd line
000180
00018i: Inserts a line after
000180 000190d: Deletes a line
of 000190 00018R: copy a line
0001i5: inserts 5 lines
FUNCTION: It is represented by 5 digit alpha numeric code and it is a programmed
object. The followingare the Function Purposes:
1. It is used to perform condition checks and
validations Time Status 7: TS7
PON: Positive or Negative
Functions: 1. IF 2. CHECK
2. Functions are used to read the data/import the data
Func par1 par2 par3 par4
P2001
P2002
P2011 (Transaction data)
WPBP (Master data)
3. The Functions are used to perform
calculations INTAX
QUOTA
INEPF
4. Functions are used to Import and Export the clusters. Clusters is
basically a group of results.
EXPRT
IMPRT
5. Functions are used to insert personnel calculation
rules ACTIO: insert rules in payroll and time
PTIP
RTIP
PIT, PLRT, PORT: functions for payroll
6. Functions are used to insert sub-schemas
COPY: Time Function in subschema
Func par1
COPY TQTA (double click)

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PCR: Personnel Calculation Rules: This is created and modifiedin PE02 transaction. PCR is a set
of OPERATIONS kept in logical order to perform conditions checks and calculations and update
internal tables, etc.
In PCR we have OPERATIONS
In Schema we have FUNCTIONS
SCHEMA -
PCR - PE02
PE01
Creation of
Set of Functions
OPERATIONS
Have Subschemas
Read, Import,
Export, Process,
Perform
Calculations
PE04: Function and Operations (Create or Modify by ABAP Team)
PE01 & PE02: Functional Consultant work

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