SAP HR Configuration Guide

OVER VIEW OF
SAP HR Configuration
Pack
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HR Configuration Overview
1. TPERSONNEL AREAS – CREATE PERSONNEL AREA 5
1.1 Create Personnel Sub areas 8
1.2 Basic Settings 10
1.3 Create Forms of address 12
1.4 Define Generated table maintenance for ID Type 13
1.5 Employee – Education & Training 15
1.6 Define Education / Training 16
1.7 Customizing User Interfaces – change header modifier 17
1.8 Infotype Header Definition 18
1.9 Change Screen Modifications 21
1.10 Define International Terms of Employment. 25
1.11 Create Payroll Area 26
2. SETUP NUMBER ASSIGNMENT FOR ALL PLAN VERSIONS 28
2.1 Maintain Object Type 32
2.2 Maintain Info types 36
2.3 Transfer Data from Personnel Administration 42
2.4 Set Up Integration for Cost Distribution 45
3. ACTIVATE INTEGRATION FOR ACTIVITY ALLOCATION 46
3.1 Specify default controlling area 47
3.2 Define Cost Center of Cost Object 49
3.3 Specify Organizer Types 51
3.4 Create organizer type ‘Company’ 52
3.5 Create Business Event Group 53
3.6 User Exit Settings for Resource Reservations 56

4. DEFINE PUBLIC HOLIDAY CLASSES 57
4.1 Group Personnel Subareas for the Daily Work Schedule 63
4.2 Daily Work Schedules – define break schedules 65
4.3 Define Daily Work Schedules 68
4.4 Generate Work Schedule Rules in Batch 74
4.5 Set Default Value for the Work Schedule 76
4.6 Set default value for time management status 78
4.7 Define Rules for Rounding Counted Absences 81
4.8 Define Time Types 83
5. WHO’S WHO (ESS): SELECTION AND OUTPUT (PZ01) 86
5.1 Define Parameters for Country 89
5.2 Create Rule Groups 90
5.3 Determine Leave Types require Approval or Pre-approved 92
5.4 Display Payslip 94
6. ACTIVATE ENTERPRISE COMPENSATION MANAGEMENT 97
6.1 Set Budget Control Parameters 99
6.2 Define Compensation Areas 101
6.3 Define Compensation Feature 103
7. DEFINE GLOBAL SETTINGS 105
7.1 Define Reimbursement Groups for Travel Costs 108
7.2 Define Vehicle Types 110
7.3 Define Employee Grouping for Travel Expense Types 111

Hello Everyone,
A Ware Welcome To You All! We are really excited to offer the
complete SAP HR configuration pack to the SAP community. This
was a much- awaited pack and we are happy to present that to
you… As you are aware that our SAP FICO, PP/QM , SD, MM/WM
PS, and PM have already achieved the best selling status and have
received lots of accolades and really helped the consultants take
their SAP knowledge and career to the next level …I am very
confident that HR configuration package will go a step forward and do
much more than that……….
For those who have been on our list and who have bought from us
earlier you all know that we have over-delivered on each of our
configuration packs and we want to do the same thing with SAP HR
config pack too… For those who have visited our site for the first
time I would like to welcome you to our site and promise you that
we would do our best to ensure that your life at the clients place would
be very comfortable…
What I have done here is given you a brief of around 110+ pages
of content in HR pack so that you can have a feel of what it would be
like in terms of structure. The whole pack is extremely voluminous,
step by step guide this is just a feeler… So I hope you enjoy this…. So
lets dive right in….

1. PERSONNEL AREAS – CREATE PERSONNEL AREA
In this section, you create the personnel areas which represent
specific areas of the enterprise and are organized according to
aspects of personnel, time management and payroll.
BACKGROUND
In this section, you create the personnel areas which represent
specific areas of the enterprise and are organized according to
aspects of personnel, time management and payroll.
In this step, you create the Personnel Areas required, and
assign characteristics to these Personnel Areas.
SCENARIO
Create Personnel area
INSTRUCTIONS
Follow the Menu Path: IMG Enterprise Structure
Definition Human Resources Management Personnel
Areas Personnel Areas
Click
Double Click on Create Personnel areas
Maintain the following fields
Field Description
Personnel Area Enter 4 digits Personnel Area
Personnel Area text Enter Personnel Area text

Click
Select personnel area and click on
Field Description
Personnel Area Enter Personnel Area text
City Enter city where the personnel area
exhists
Country Key MY (Select proper country key)
The following screen will appear when the Address button
(from the Menu Bar) is selected:

Field Description
Country Select the country code if it is not defaulted
Time Zone Select time (Standard Available in the system)
Click
Click

1.1 CREATE PERSONNEL SUB AREAS
BACKGROUND
In this section, you create personnel sub areas for each of the
personnel areas created.
SCENARIO
Create personnel sub area
INSTRUCTIONS
Follow the Menu Path: IMG Entreprise Structure
Définition Human Resources Management Personnel
Subareas Create personnel subareas
Click
Double Click on Create Personnel Sub areas
Enter Personnel area (4 digit) “4600”

Click
Click
Click
Field Description
Personnel Sub Area Enter 4 digit Personnel Sub Area
Personnel Sub Area text Enter Personnel Sub Area text
Impact of this configuration in Master Data /
Transaction
Required for Entreprise Structure config.

1.2 BASIC SETTINGS
BACKGROUND
In this step you can store parameters in your user master
record. You will need these parameters later for the overall
management of the country version that you have chosen.
SCENARIO
Discuss basic setting
INSTRUCTIONS
Follow the Menu Path: IMG Human Resources
Personnel Administration Basic Settings Maintain User
Parameters
Click

1.3 CREATE FORMS OF ADDRESS
BACKGROUND
In this step, you add the Forms of Address that may be
universally needed by the various companies
SCENARIO
Discuss create forms of address
INSTRUCTIONS
Follow the Menu Path: IMG Personnel Management
Personnel Administration Personal Data Personal Data
Create forms of address
Click
Click

1.4 DEFINE GENERATED TABLE MAINTENANCE FOR ID TYPE
BACKGROUND
Here you create the relevant types of work permit to be used in
IT 0094 (Residence Status).
SCENARIO
Discuss defining ID type
INSTRUCTIONS
Personnel Administration Personal Data Residence
Status Residence Status Generated table maintenance:
V_T509H
Double click
Selec the desried rows to copy
Click to copy
Maintain the new ID type as required

Click
Transaction
Required for IT0094 Configuration

1.5 EMPLOYEE – EDUCATION & TRAINING
CREATE EDUCATION ESTABLISHMENT TYPES
BACKGROUND
In this section, you make the settings for the EE’s
Qualifications relating to Training and Education.
SCENARIO
Define the Education Establishment type such as what kind of
school it is
INSTRUCTIONS
Personnel Administration Employee Qualifications
Education and Training Create education establishment
types
Click

Click
1.6 DEFINE EDUCATION / TRAINING
BACKGROUND
In this step, you the kind of Educational training such as what
is listed below.
SCENARIO
Define education and training
INSTRUCTIONS
Personnel Administration Employee Qualifications
Education and Training Define Education/Training
Click
Click

1.7 CUSTOMIZING USER INTERFACES – CHANGE HEADER MODIFIER
BACKGROUND
In this section, you define how the HR system is to react when
master data is maintained.
In this step you can change the infotype header, that is, the
first three lines of the individual and list screens.
INSTRUCTIONS
Personnel Administration Customizing User Interfaces
Change Screen Header Header Modifier
Click
Click

1.8 INFOTYPE HEADER DEFINITION
BACKGROUND
In this step you define which standard SAP infotype and
subtype fields you want to display in the infotype header.
INSTRUCTIONS
Change Screen Header Infotype header definition
Click

1.9 CHANGE SCREEN MODIFICATIONS
BACKGROUND
In this step you can suppress any fields in an infotype that are
not required.
INSTRUCTIONS
Change Screen Modifications
Click

Field Description
Grp The modification group is used to
combine different screen fields. If field
attributes are changed using this view,
this always affects the entire group.
Feild Name Feild name of the Infotype
Feild text Feild text of the Infotype
1.Std If this checkbox is marked, the field
characteristics correspond to the
standard setting.

Feature P0001
2.RF(Required feild) Mark this checkbox to define the screen
field as a required field.
3.OF(optional feild) Enter Check (X)
4.Hide If this checkbox is marked, the screen
field is hidden.
.
5.Init(Initialize) If this field is selected, the screen field is
hidden.
In addition, the system initializes the
corresponding field content if you create
or copy an infotype record.
Left Blank
Variable key Blank
Which is default the screen with blank .
This is done by feature P0001

Transaction
All Infotype feilds will be displayed as per above 5 settings in
this Table.See below screen shot Business Area is not shown
in the IT0001

1.10 DEFINE INTERNATIONAL TERMS OF EMPLOYMENT.
BACKGROUND
In this step, you define the possible terms of employment.
INSTRUCTIONS
Personnel Administration Organzational Data Define
international terms of employment
Click
Field Description
Contract Enter 2 digit Contract Code
Contract Text Enter Contract Code text
Transaction
Field in IT 0001

1.11 CREATE PAYROLL AREA
BACKGROUND
In this step, you set up the payroll areas (accounting areas)
that your enterprise needs. The payroll area fulfills two
functions that are necessary for payroll:
-It groups together personnel numbers that are to be
processed on the same date.
-It determines the exact payroll period.
For Example there willbe one payroll area for salaried
employees and one for industrial workers.
INSTRUCTIONS
Personnel Administration Organzational Data Create
Payroll Area
Click
Field Description
Payroll area Enter 2 digit Payroll area
Payroll Area Text Enter Payroll area text
Period Parameters Enter 01 MONTHLY
The period parameter determines how
often payroll is run for a payroll
accounting area. Each payroll
accounting area is assigned one period
parameter. Payroll periods are defined
for each period parameter.
Examples of standard values are
monthly, weekly, and bi-weekly.
Run payroll for payroll area Enter Check (X)
Date modifier Enter Blank (00)
Modifier used to associate additional

date types with a
payroll calendar. You can create
additional dates in addition
to the standard payroll period interval
dates for each period
within a payroll calendar. For example,
additional dates may
include period pay date or disposition
date (date funds are
made available to employee's account).
Transaction
Field in IT 0001

2. SETUP NUMBER ASSIGNMENT FOR ALL PLAN VERSIONS
BACKGROUND
In this step, you specify whether number assignment is plan
version- specific or plan version-independent, in other words,
valid for all plan versions. This decision is important since it
affects the kind of subgroups (number intervals) you may use.
If you decide not to work with number assignment valid for all
plan versions, you must create individual number intervals
per plan version (and possibly also per object type).
If you decide to use plan version- independent number
assignment, you create number intervals that are valid for all
plan versions. In this case, there is no danger of parallel
number intervals occurring i.e. the same number interval for
one object in one plan version and for a different object in
another plan version.
SCENARIO
Discuss number range assignment for all plan versions.
INSTRUCTIONS
Organizational Management Basic Settings Maintain
Number Ranges Set Up Number Assignment for All Plan
Versions
Steps:

1. Enter 'X' in the field Value abbr. to activate number
assignment for all plan versions. Leave the field Value abbr.
blank to deactivate this function.

2.1 MAINTAIN OBJECT TYPE
BACKGROUND
This configuration setting enables to define the object type and
to change the existing object type.
SCENARIO
Create object type.
INSTRUCTION
Organizational Management Basic Settings Data Model
Enhancement > Maintain Object Type

To create New Object for Example Job Family
Select the existing object types from which it is required to be
copied
Click

Maintain the object type. E.g. ZC in place of C
Click
Click

2.2 MAINTAIN INFO TYPES
BACKGROUND
In this step, you can make the changes to the infotypes. An
infotype is a logical or a business related characteristics of an
object.
SCENARIO
The standard SAP delivered Infotype are used .Don’t change
any settings unless needed
1. Change the name of the infotype, if required.
2. Check and, if necessary, change the time constraint of the
info types or subtypes.
3. Assign the info types to object types. (Don’t delete any
objects unless needed)
INSTRUCTIONS
Organizational Management Basic Settings Data Model
Enhancement Infotype Maintenance Maintain Infotypes
Click
Select the desired info type. E.g. 1000

Infotype 1000 – Object
Double click
Maintain time constraint. E.g.1 to indicate without gaps.
Other available entries are

Double click
Note: - Tick in the check box will not allow to maintain
the info type through basic transaction.
Click
Click

Infotype 1001 – Relationships
Select infotype 1001
Double click to maintain time constraint
Double click to maintain Alt. screen and
maintenance control.
Below few more info types are discussed for understanding.

Infotype 1005 – Planned Compensation

2.3 TRANSFER DATA FROM PERSONNEL ADMINISTRATION
BACKGROUND
In this step, you can copy the objects and relationships set up
in Personnel Administration into Organizational Management
using the report RHINTE00.
This program reads the objects of infotype 0001
"Organizational Assignment" which were created in Personnel
Administration.
On this basis, the following records are created in
Organizational Management. As a prerequisite, you must have
selected the "Create objects" or "Create objects" and "Create
relationships" parameters in report RHINTE00.
SCENARIO
Discuss the data transfer in PA
INSTRUCTIONS
Follow the Menu Path: IMG Personnel Administration
Organizational Management Basic Settings>Integration
Transfer Data from Personnel Administration
Click
Perform the following Steps:
1. Start the program WITHOUT creating a batch input session.
2. If personnel numbers were found that are not assigned to a
position, correct these by
a) Deactivating the integration switch in the Set Up
Integration with Personnel Administration step (entry
PLOGI ORGA).

b) Correcting the data for the persons concerned.
Make sure that all persons are assigned to a position or
to a work center.
3. Activate integration again (see 2.a).
4. Start the program RHINTE00 again, this time WITH creation
of a batch input session. This session can be started
automatically or manually

Transaction
RHITE00 is major report transfer data PA to OM

2.4 SET UP INTEGRATION FOR COST DISTRIBUTION
BACKGROUND
The PLOGI COSTD entry enables you to activate integration
between Organizational Management and Personnel
Administration for Cost Distribution.
SCENARIO
Discuss the standard settings.
INSTRUCTIONS
Follow the Menu Path: IMG Personnel Administration
Organizational Management Basic Settings Integration
Set Up Integration for Cost Distribution
Transaction
It will activate IT0027& 1018 if the value X.

3. ACTIVATE INTEGRATION FOR ACTIVITY ALLOCATION
BACKGROUND
This is where the integration between TEM and Cost
Accounting is activated to allow for internal activity allocation.
SAP does not allow the transfer of costs from different
controlling areas.
The integration is switched on however, to allow for the
generation of the customized ‘Training Allocation Report’.
INSTRUCTIONS
Follow the Menu Path: IMG Training and Event
Management > Integration > Billing and Activity Allocation >
Activity Allocation > Integration
Steps:
In this step, you activate the integration switch for internal
activity allocation in the Cost Accounting application
component (CO). You must set the INLV switch to 1.

3.1 SPECIFY DEFAULT CONTROLLING AREA
BACKGROUND
This is where the default controlling area to be used during
activity allocation is specified.
When you create relationships between cost centres and
positions or Organizational units in Organizational
Management, the system requires that the cost centre is
assigned to a controlling area, as a cost centre must always be
assigned to a particular controlling area.
In this case, the value of this entry will be used as the default
for the controlling area.
INSTRUCTIONS
Activity Allocation > Specify Organizational Elements
Click
Steps:
In this step, you enter a default value for the controlling area
in the entry PPINT

3.2 DEFINE COST CENTER OF COST OBJECT
BACKGROUND
This is where the evaluation path for the determination of cost
center is specified.
If a cost center is not found at the end of the evaluation, the
cost center specified in SEMIN COST will be used.
INSTRUCTIONS
Activity Allocation > Define Cost Center of Cost Object
Steps:
In this step, you specify the parameters required to determine
the cost center of the cost object.
Under COSTC you specify the evaluation path used to find the
cost center of the cost object. Under SCOST you specify the
cost center of the cost object.
The system first looks for the cost center via the evaluation
path. If it finds no cost center, it uses the cost center stored in
SCOST.

3.3 SPECIFY ORGANIZER TYPES
BACKGROUND
This is where the default organizer types are specified. VTYP1
controls the main default.
Note:Object type ‘O’ for organizational unit has been set as the
default organizer since most courses are conducted internally.
INSTRUCTIONS
Menu Path: IMG > Training and Event Management >
Business Event Preparation > Organizers > Specify Organizer
Types

3.4 CREATE ORGANIZER TYPE ‘COMPANY’
BACKGROUND
This is where the external companies who organize training
are maintained.
INSTRUCTIONS
Management > Business Event Preparation > Organizers >
Create Company

3.5 CREATE BUSINESS EVENT GROUP
BACKGROUND
This is where the business event groups are maintained. In
this step, You can use business event groups to create a
hierarchical event offering or catalog.
Business event types are assigned to business event groups.
You maintain this relationship when you carry out the step
Create Business Event Type.
You record the following data for business event groups:
General description:
The text you store here is included in the business event
brochure.
Relationship - "Belongs to business event group"
Here you assign a business event group to an overlying
business event group. The hierarchy is always created top
down
Note:This is the highest level of the business event hierarchy.
The entries here will have to be maintained separately in each
client since it is considered master data.
INSTRUCTIONS
Management > Business Event Preparation > Create Business
Event Group
Steps: Enter the following on the initial screen:

• If you are using external number assignment, enter a
number for the business event group you want to
create in the Business event group field. Enter the
validity start date of the object in the Validity field.
• If you are using internal number assignment, simply
enter the validity start date of the object and choose
Create.
1. Enter the relevant data for the business event group on the
data screen.
2. Choose Save.

3.6 USER EXIT SETTINGS FOR RESOURCE RESERVATIONS
BACKGROUND
In this step, you set up resource reservation enhancements
using the user exit SEMIN RESOC.
Note:
The standard SAP entry is maintained. Currently, there is no
need for user exits so the settings in this table do not apply.
INSTRUCTIONS
Management > Business Event Preparation > Resource
Management > Control Elements

4. DEFINE PUBLIC HOLIDAY CLASSES
BACKGROUND
In this step, you assign public holiday classes to the holidays
defined in the public holiday calendar.
In the standard SAP system, the public holiday class "1" is
assigned to all public holidays except for Christmas Eve and
New Year's Eve.
These days are assigned public holiday class "2". The
calendar is not client-specific. Each change takes effect
directly in all clients.
A list of public holiday with description starting from “US:” is
being created to represent the possible public holidays in USA.
INSTRUCTIONS
Transaction Code : SCA4_D, SCA5_D
Follow the Menu Path: IMG Time Management > Work
Schedules > Define Public Holiday Classes
Click
The following Holiday are delivered for US

Click
Steps:
1. Define the public holiday classes for your public holidays.
2. Call the "Change public holidays" function.
3. Select the public holiday (For ex; Martin Luther King Day
(US)) you want to change, and choose the "Change" function.
4. On the second screen, enter the required public holiday
class, and save your entry.
5. Finally, generate all your public holiday calendars.

Select the Public holiday you have changed click on

The holiday class is changed.
To Create /Change Holiday Calendar
Click

4.1 GROUP PERSONNEL SUBAREAS FOR THE DAILY WORK
SCHEDULE
BACKGROUND
In this step, you assign a personnel area grouping for daily
work schedules to a personnel area grouping for work
schedules.
For example, employees in personnel areas 0001 and 0002
have been assigned to personnel subarea grouping for work
schedules 01. Employees in personnel area 0003 have been
assigned to grouping 02.
All three personnel areas are to use the same daily work
schedules. You therefore assign personnel subarea grouping
for daily work schedules 10 to personnel subarea groupings
for work schedules 10 for US
INSTRUCTIONS
Table : T508Z
Schedules > Personnel Subarea Groupings > Group Personnel
Subareas for the Daily Work Schedule
Click
Steps:
1. Check SAP's reference entries and do not change them for
the first step.
2. You can specify new assignments later, if necessary

The personnel subarea grouping for daily work schedules
(initially 10) which you assign at this point is also used in the
subsequent steps.

4.2 DAILY WORK SCHEDULES – DEFINE BREAK SCHEDULES
BACKGROUND
The daily work schedule (DWS) represents the actual working
time for a particular employee on a given day.
It can differ from the employee's agreed daily working time
stipulated in the work contract or collective agreement. In the
following steps, you set up the DWS.
You can specify exactly when breaks may be taken within the
DWS, and whether they are paid or unpaid.
For example, a day shift has a coffee break from 9:00 a.m. to
9:15 a.m. and a lunch break from 12:30 p.m. to 1:00 p.m.
(work break schedule DAY1). Another shift has a coffee break
from 9:15 a.m. to 9:30 a.m. and a 30-minute lunch break,
which may be taken between 12:00 noon and 1:30 p.m. (work
break schedule DAY2). For US choose Grpg 10.
The existing entries maintained if need Change the entries
INSTRUCTIONS
Table : V_T550P
Schedules > Daily Work Schedules > Define Break Schedules >
Determine Break Schedules
Click
Use the SAP sample entries as a reference.
Steps:
1. Check the standard work break schedules.
2. Create new work break schedules if necessary.

a) Assign your work break schedules to grouping 10 for
daily work schedules.
b) Enter the name of your work break schedule (NORM)
in the Work break schedule field.
c) Assign as many planned working time breaks as you
wish to your break schedule, and a maximum of four
overtime breaks, and number them sequentially.
d) Enter the start and end times of the break in the fields
provided.
e) Specify the break duration for each break type in the
unpaid break period or paid break period fields (in
industry minutes).
f) Use the P field to indicate breaks after 12 midnight
during night shifts.
g) If the break does not have to be taken at a specific time
but after x hours of work, enter the number of hours in
after hrs. The Start and End fields remain empty in this
case. In the standard system, the start of planned
working time is taken as the starting point for calculating
dynamic breaks. You can change this in time evaluation.
h) If you only want selected breaks to be processed in
time evaluation, enter an indicator of your choice in the
Type 1 or
Type 2 field. Use operation TFLAG to specify which
breaks should be taken into account in time evaluation,
according to the entries in the Type 1 and Type 2 fields.
i) Enter "0" in field Type 1 for breaks outside of planned
working
For this document Type 1 and Type 2 field are left blank

Field Description
Start Enter start time for Break 12:00
End Enter time for Break 13;00
Unpaid Enter hrs of Unpaid 1:00
Previous Day Indicator Left blank
Transaction
It will part of Work schedule rule (Breaks)

4.3 DEFINE DAILY WORK SCHEDULES
BACKGROUND
In this step, you define the DWS. By entering the planned
working time, the system calculates the planned hours for one
day, taking the break schedule into consideration.
The following DWS were configured for US: ex: NORM
INSTRUCTIONS
Table : V_T550A
Schedules > Daily Work Schedules > Define Daily Work
Schedules
Click

Steps:
1. Copy a suitable daily work schedule from the SAP
samples.
2. Change the copied daily work schedule to reflect your
desired daily working time.
3. Enter a Personnel subarea grouping (10) for daily
work schedules.
4. In the Daily work schedule field, enter the following
data:
• ID for the daily work schedule

• Name of a variant if the daily work schedule is a
variant of an existing one
• Applicable name for the daily work schedule
5. In the Planned working hours field, enter the working
time that an employee has to work each day.
By entering the working time, the planned working hours
are calculated by the system. Paid break times are added
and unpaid breaks are deducted.
6. Select the Planned working hours = 0 field if this daily
work schedule reflects a non-working day.
7. If you want to create a basic variant of a daily work
schedule, you can enter a rule number or name for a
daily work schedule selection rule in the Daily work
schedule selection rule field, from which the daily work
schedule variants are determined. For US left blank

8. Enter the desired working time using one of the
following definitions of working time:
a) Fixed working time 08:00 - 17:00 for Daily Work
Schedule NORM
b) Flextime
• Enter the times you want to use to calculate the
planned working hours in the Normal working time
field. No entries should be made here for other daily
work schedules.
• Enter up to two core times in the Core time 1 and
Core time 2 fields.
c) Breaks
• In the Work break schedule field, enter the break
schedule containing your desired break times.
d) Tolerance times
• In the Start of tolerance and End of tolerance fields,
enter the tolerance times if postings within a given
tolerance timeframe should be adjusted to the start
or end of planned working time in time evaluation.

9. Enter a valuation.(Keep blank for US except Daily WS
class& Automatic Overtime)
You can use the Minimum working time, Maximum
working time, Compensation time and Additional hours
fields in the personnel calculation rules in time
evaluation.
1. Classify the daily work schedule for time wage type
selection or time evaluation using a value from
0-9. Based on the work schedule class, you can then
specify special regulations in time wage type selection or
time evaluation. For US the Value is set 04
2. Select the Automatic overtime if you want working time
that exceeds the specified planned working time to be
valuated as overtime in time evaluation.
The personnel calculation rule T015 calculates overtime
in time evaluation.
3. If you use the Overtime infotype (2005), you can use
the Reaction to overtime and Reaction to overtime in core

time fields to set reaction indicators for flextime daily
work schedules.
Further Notes
You only need to use the use the Normal working time
and following fields if you run time evaluation and want
to set up a flextime model. If this is the case, then enter a
working time frame in the Planned working time field and
the standard working time in the Normal working time
field.
• First specify the basic variant of a daily work
schedule, by leaving the Daily work schedule variant field
blank and then entering the name or number of a rule in
the Daily work schedule selection field. If the daily work
schedule is a variant of an existing one, enter the name
of the variant (such as "A") in the Daily work schedule
variant field. Make sure you use the variant names that
are defined in the following step by the daily work
schedule selection rules.
• The Maximum working time, Compensation time,
and Additional hours fields are not used in the standard
SAP System.
Transaction

4.4 GENERATE WORK SCHEDULE RULES IN BATCH
BACKGROUND
In this step, you can generate work schedules by batch input.
INSTRUCTIONS
Structure : PSHFT
Schedules > Work Schedule Rules and Work Schedules >
Generate Work Schedule Rules in Batch
Click
Step:
1. Enter the employee subgroup grouping
2. Enter the public holiday calendar ID- US
3. Enter the personnel subarea grouping -10
4. Enter the work schedule rule you want to generate- NORM
5. In the Calendar month from - to fields, enter the time span
for which you want to generate the work schedule. 012007 -
122007
6. Specify the type of batch input. Refer to the online
documentation for field BTCI...

4.5 SET DEFAULT VALUE FOR THE WORK SCHEDULE
BACKGROUND
If you are assigning a planned working time to an employee for
the first time, you can use a feature to generate a default work
schedule according to the employee's organizational
assignment.
For example, you wish to assign the shift work schedule to all
employees in shift personnel subareas; NORM is the default in
all other cases.
INSTRUCTIONS
Transaction Code : PE03
Schedules > Planned Working Time > Set Default Value for the
Work Schedule
Steps:
Customize the feature to cater to the requirements of your
company.
You can use the following organizational data to form a
decision rule:
• Company code (BUKRS)
• Personnel area (WERKS)
• Personnel subarea (BTRTL)
• Employee group (PERSG)
• Employee subgroup (PERSK)
• Country grouping (MOLGA)

Transaction

4.6 SET DEFAULT VALUE FOR TIME MANAGEMENT STATUS
BACKGROUND
The time management status specifies whether an employee
participates in time evaluation, and if so, which form.
Here, you can use a feature to create a default value for the
time management status in the Planned Working Time
Infotype.
This default value is proposed when you create an Infotype
record. It can be determined on the basis of an employee's
organizational assignment.
The following are possible values:
• 0 No time evaluation
• 1 Time evaluation - actual times
• 2 Time evaluation - PDC
• 7 Time evaluation without payroll integration
• 8 External services
• 9 Time evaluation - planned times
INSTRUCTIONS
Transaction Code : PE03
Schedules > Planned Working Time > Set Default Value for
Time Management Status
Click
Steps:

Modify the feature to suit your individual requirements
You can use the following organizational data for an employee
to structure the feature:
• Company code (BUKRS)
• Personnel area (WERKS)
• Personnel subarea (BTRTL)
• Employee group (PERSG)
• Employee subgroup (PERSK)
• Country grouping (MOLGA)

Transaction
Required for IT0007 Configuration. Trigger the time evaluation
(Time eval. will select schema depends on Status)

4.7 DEFINE RULES FOR ROUNDING COUNTED ABSENCES
BACKGROUND
If you specify an hours or day multiplier for counting
attendances and absences, the values determined can have
several places behind the decimal point. It is difficult to use
these values for quota deduction and payroll.
In this step, therefore, you set rounding rules for absence and
attendance counting. You use concrete numbers for the
rounding rules and can specify whether you want:
• Only values within the specified interval to be rounded or
the interval to be rolled.
• The specified upper and lower limits to be included in the
calculation
You can specify several sub rules for a rounding rule and
number them sequentially. The system runs through the sub
rules in sequential order until it finds one that applies
INSTRUCTIONS
Table V_T559R
Follow the Menu Path: IMG Time Management > Time
Data Recording and Administration > Absences > Absence
Catalog > Absence Counting > Rules for Absence Counting
(New) > Define Rules for Rounding Counted Absences
Click
Steps:
1. Define a rounding rule.

2. If you want to specify several sub rules, number them
sequentially.
3. Enter the upper and lower limit of the rounding
interval.
If you select the Incl. field, the value of the specified
upper or lower limit is included in the rounding (greater
than/equal to or less than/equal to).
4. Enter the target value to which you want the value to
be rounded.
5. If you want the rounding rule to be rolled, select the
Roll. Field
.
Transaction
Needed for Absence quota configuration .Rounding the quota
hrs or days

4.8 DEFINE TIME TYPES
BACKGROUND
In this step, you define time types, day balances, and period
balances for your company.
Time types are semantic groupings of time spans. The
balances formed in time evaluation are posted to time types.
They determine whether balances should be cumulated in a
particular time type on a daily or monthly basis.
Example
Employees in a certain personnel subarea grouping are
scheduled to work 8 hours a day. The collective agreement
specifies an average daily working time of 7.5 hours.
Employees can accumulate compensation time from the
difference. Define the time type "Compensation time".
Requirements
You have defined personnel subarea groupings for time
recording.
Standard settings
The standard SAP system contains the most common time
types. You can add your own entries if these are not sufficient.
The meaning of the time types is taken from time evaluation's
personnel calculation rules. The standard time types are as
follows:
0002 - Planned working time from daily work schedule
0003 - Skeleton time (times which qualify as planned
work)

0005 - Flex balance (difference between 0003 and 0002)
0010 - Attendance (generated or from time events)
0020 - Recorded absences (infotype 2001)
0030 - Recorded attendances (infotype 2002)
0040 - Overtime worked
0050 - Productive hours (total of 0010, 0030 and 0040)
0904 – Utility time type.
INSTRUCTIONS
Follow the Menu Path: IMG Time Evaluation > Time
Evaluation Settings >Group Employee Subgroups for the
Personnel Calculation Rule
Steps:
1) Decide which additional time types are required.
2) Specify the personnel subarea groupings for time recording
for which
the time types are valid.
3) Decide if the time type should be cumulated on a daily or
period
basis.
4) Specify whether the balance from the previous period or
year should
be taken over at the start of a new period or year, or whether
the

Cumulation should start from zero.
For the US the following time types are used

5. WHO’S WHO (ESS): SELECTION AND OUTPUT (PZ01)
BACKGROUND
In this step you can change the data selection and data output
fields for the Who's who service. The fields of the infoset as
well as the underlying infoset Query are also available.
However, note that text fields cannot be chosen for the data
selection - with the exception of the Organizational unit text,
Name of position and Job description fields.
INSTRUCTIONS
The maintenance of Workplace Information can be allowed or
disallowed in ESS depending on the relevant settings made.
IMG
Path
Personnel Management Employee Self-Service
ESS Settings for Specific Services Office Who’s
Who (ESS): Selection and Output (PZ01)
Table -
You have the following options:
• You can define the fields for the selection of an employee
• You can define the fields for the hit list: a list of all
employees who match the selection criteria
• You can define the fields for the detail screen of the
selected employee
All the selected fields are automatically copied to the service in
the chosen order, and are then available there for selection or
output

5.1 DEFINE PARAMETERS FOR COUNTRY
BACKGROUND
The relevant parameters need to be defined for each Country
Grouping.
INSTRUCTIONS
IMG
Path
SM30
Table T77WWW_WHO_PARA
Parameters for Country Grouping 10 (USA) are maintained as
follow:

5.2 CREATE RULE GROUPS
BACKGROUND
In this IMG activity, you specify the groups of employees for
which you want special rules for Web applications to apply.
You define rule groups for the following applications:
• Leave Request in Employee Self-Service (ESS)
• Team Calendar in Leave Request and Manager Self-
Service (MSS)
• Attendance Overview (MSS)
• Time Accounts (ESS)
• Clock-In/Out Corrections (ESS)
• Approval of Working Times (CATS)(MSS): You need to
carry out this activity only if you want to use the
Manager Self-Service view group or the Time Manager's
Workplace group ID to determine the working times to be
approved.
To determine the number of rule groups required, find out
how many different groups of employees in your enterprise
require different Customizing settings for the above-named
applications. It may also be the case that you require only one
rule group.
If required, you can form the rule groups on the basis of the
Web applications that the employees use. This enables you to
form different rule groups for the Leave Request and Team
Calendar in Manager Self-Service than for the Clock-In/Out
Corrections applications.

INSTRUCTIONS
IMG
Path
Personnel Management → Employee Self-Service →
Service-Specific Settings → Working Time → Leave
Request → Create Rule Groups
Table V_HRWEB_RULE_GRP
Steps:
• Choose the Create Rule Group activity.
• Define the various rule groups that you require and give
them easily identifiable names. This will make it easier
for you subsequently to find the required rule group in
Customizing. If you do not want to group your employees,
you need to create at least one rule group,
00000001.
• Choose Adjust WEBMO Feature. If required, assign your
employees to The defined rule groups based on their
organizational assignments. Create at least the rule
group 00000001 based on the country Indicator

5.3 DETERMINE LEAVE TYPES REQUIRE APPROVAL OR PRE-
APPROVED
BACKGROUND
Leave Types can be assigned to workflow template with
Approval by Line Supervisor or assigned to workflow template
without Approval.
For leave types that are assigned to the Non-approval workflow
template, all submitted applications will be updated to IT2001
and IT2006 directly if there are enough remaining Quotas.
Line Supervisor is determined via the relationship A002
(reports to) between position and position.
INSTRUCTIONS
IMG
Path
ESS Settings for Specific Services Time
Management Leave Request Link Absence Types
and Workflow Templates
Table V_T554S_WEB2
The 3 Workflow Templates used are:
WS98000001 – Leave Request with Approval
WS98000003 – Leave Request without Approval
WS98000007 – Leave Cancellation without Approval
Leave Types are assigned to Workflow Templates with Approval
or Workflow Templates without approval by PSG (PSG 1 for
MY, PSG 2 for Singapore, PSG 3 for BASC) as follow:

5.4 DISPLAY PAYSLIP
BACKGROUND
The ESS service Display Payslip allows employees to select
payslips by period and display in PDF format.
Employee could also save or print their payslips from ESS.
Determine Variant to be used for Displaying Payslips
The form used to display Payslips and selection criteria e.g.
Payroll Area is country-specific. Variant needs to be created for
every country in Payslip Printing Report. Next, the Standard
Feature EDTIN needs to be setup to assign a variant to each
Country Grouping in scope.
INSTRUCTIONS
IMG
Path
ESS Settings for Specific Services Payment
Provide Remuneration Statement in Internet
Feature EDTIN
The respective Variants are created for “Remuneration
Statement” program for every country e.g. variant SAP&CALC
is created for US(OTHERWISE). The variants are then assigned
to the respective country grouping in the following feature:

6. ACTIVATE ENTERPRISE COMPENSATION MANAGEMENT
BACKGROUND
In this step, you set the HRECM-ECMON switch to activate the
Enterprise Compensation Management component (PA-EC)
and allow users to have immediate access to the related
functionality.
INSTRUCTIONS
1. Access the activity using one of the following navigation
options:
Transaction
Code
SPRO
IMG Menu IMG Personnel Management → Enterprise
Compensation Management → Global
Settings → Activate Enterprise
Compensation Management

2. On the HRECM row, in the Value abbr field, enter X and
choose Save.

6.1 SET BUDGET CONTROL PARAMETERS
BACKGROUND
In this step, you can determine the control parameters for
budgeting.
INSTRUCTIONS
options:
Transaction
Code
SPRO
IMG Menu Personnel Management → Enterprise
Compensation Management → Budgeting →
Set Budget Control Parameters

2. For both rows, in the Value abbr. field, enter Blank
3. Choose Save.
4. Choose Back.

6.2 DEFINE COMPENSATION AREAS
BACKGROUND
In this step, you define compensation areas.
A compensation area is a key entity within the Compensation
Administration component and is used throughout
Customizing, thus affecting eligibility and guidelines.
It enables you, via infotype Compensation Program (0758), to
group employees belonging to different countries or
organizational units but with similar or identical
compensation processes, as described in the examples below.
As a result, employees could belong to more than one
compensation area.
INSTRUCTIONS
options:
Transaction
Code
SPRO
IMG Menu IMG Personnel Management → Enterprise
Compensation Management →
Compensation Administration → Define
Compensation Areas
2. Choose the New Entries button.
3. Make the following entries:
Field name Description User action and values Note
Area BP
Description HCM BP

4. Choose Save.
5. Choose Back.

6.3 DEFINE COMPENSATION FEATURE
BACKGROUND
In this step, you set the default compensation area for infotype
Compensation Program (0758) by means of the relevant
feature.
INSTRUCTIONS
options:
Transaction
Code
SPRO
IMG Menu Personnel Management → Enterprise
Compensation Management →
Compensation Management → Define
Compensation Area Feature
Feature
Name
CARGP
2. Expand the MOLGA node.
3. Select the 01Germany node, and then choose Create.
4. On the Choose node type for new nodes dialog box, select
Return value and choose Continue.
5. Select the DE row and choose Continue.
6. Choose Save.
7. Choose Back .

7. DEFINE GLOBAL SETTINGS
BACKGROUND
Here we can define the global settings for each trip provision
variant for Travel Management
INSTRUCTIONS
Follow the Menu Path: IMG Financial Accounting > Travel
Management > Travel Expenses > Master Data > Control
Parameters for Travel Expenses > > Define Global Settings
Steps
1. Select Define Global Settings and the following screen
will appear:

2. Select the trip provision variant which you created and
click on Details button. The following screen will appear

3. Here we give all the settings as per our requirement and
click on the SAVE button to save your entries.

7.1 DEFINE REIMBURSEMENT GROUPS FOR TRAVEL COSTS
BACKGROUND
In this section you define the valid entry values for the control
parameters for trip costs accounting which can be stored for
each employee within his master data in infotype Travel
Privileges (0017).
If a company wants to reproduce different trip provisions for
travel costs (e.g. mile/kilometre rates) for different groups of
employees, they can be stored via the reimbursement group
for travel costs.
Here we define the permitted input values for the
reimbursement groups for travel costs depending on the trip
provision variant and store the corresponding long names. The
reimbursement group for travel costs is defined using a one-
digit numeric key (1....9).
INSTRUCTIONS
Parameters for Travel Expenses > Control Parameters from
Travel Privileges> Control Parameters from Travel Privileges>
Define Reimbursement Groups for Travel Costs
1. Select Define Reimbursement Groups for Travel Costs
and add the reimbursements groups for the trip provision
variant which we created as per the requirement and
save it. Then the following screen appears:

7.2 DEFINE VEHICLE TYPES
BACKGROUND
Trip costs accounting offers the option to differentiate
reimbursement rates for travel costs according to vehicle types
(for example, bicycle, motorcycle and car).
The vehicle type used on a business trip is entered with the
trip facts. Accounting only accesses reimbursement rates
assigned this parameter.
Here we will define, depending on the trip provision variant;
the allowed entry values for vehicle type and store the
corresponding long names. Vehicle types are defined using a
one-place alphanumeric key and a long name.
INSTRUCTIONS
Travel Privileges> Define Vehicle Types
Field Description
TrProv.Var Enter 01
Vehicle Type Leave Blank
Name Text for Vehicle Type
Transaction
Required for IT 0017

7.3 DEFINE EMPLOYEE GROUPING FOR TRAVEL EXPENSE TYPES
BACKGROUND
An employee grouping for trip expense type is a classification
of employees for whom the same trip expense types are valid.
Here the employee grouping for trip expense type is defined
depending on trip provision variant via a one-place
alphanumeric key and a long name.
The employee groupings for trip expense type that are
authorized to use a certain trip expense type are stored for
each trip expense type in the Expense type permissibility field
in the IMG activity Create trip expense types.
INSTRUCTIONS
Travel Privileges> Define Employee Grouping for Travel
Expense Types
1. Select Define Employee Grouping for Travel Expense
Types and add all the employee groupings as per
the requirement

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