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BE SAP Time Evaluation Work Shop Time Eval Workshop.ppt
- 1. Systech Integrators People MakingTechnology Work™ ACS Proprietary and Confidential ACS Team Time Recording
- 2. Systech Integrators ACS Proprietaryand Confidential Time Evaluation
- 3. Systech Integrators ACS Proprietaryand Confidential Agenda Provide basic understanding of Time Evaluation - without clock time, process in SAP Time management. Provide an overview of the Time data processing, Time wage type selection and Overtime Compensation, Balance formation in time evaluation and outputting messages in time evaluation. Contents: Time Evaluation settings Time Data Processing Time Wage type selection Overtime Compensation Time Accounts and Balance formation Time transfer Message output Time Management Workshop – Time Evaluation
- 4. Systech Integrators ACS Proprietaryand Confidential Recording and Evaluating Time Data . . . . . . . . Create wage types for Payroll Run evaluations and compile statistics Time sheet Self- service Manage time accounts Print time statements Issue messages forpostprocessing Time administrator Time recording terminals SAP Time Evaluation Recording... ...evaluating... ... and using time data
- 5. Systech Integrators ACS Proprietaryand Confidential In Which Format Should Times Be Recorded? Time Time evaluation with clock times Time evaluation without clock times Attendance hours = 8.1166 hrs 08:00 17:00 0800 Attendance type Attendance type 0800 8.00 Clock- in Clock-out 07:55 17:02 Clock - - in Clock-out 07:55 17:02
- 6. Systech Integrators ACS Proprietaryand Confidential Which Times Should Be Recorded? Recording only deviations from the work schedule Recording all times Attendance hours 6.50 Doctor's appt 2.00 Doctor's appt 2.00
- 7. Systech Integrators ACS Proprietaryand Confidential Absences and Attendances: Clock Times or Hours? Recording as hours: 5.00 hours Recording a full day record: Only the date is entered The planned working times are generated automatically, but without clock times Recording as clock times: 08:00- 14:00 = 5 .00 hours (1 hour break according to (8 a.m.- 2 p.m.) thedaily work schedule) Feature HRSIF HRSIF = 0 08:00- 14:00 HRSIF = 1 5 hours
- 8. Systech Integrators ACS Proprietaryand Confidential Planned Working Time Infotype (0007) When is the employee scheduled to work? When is the employee scheduled to work? Work schedule rule Work schedule rule Does the employee participate in time evaluation, and how should his or her times be evaluated? Does the employee participate in time evaluation, and how should his or her times be evaluated? Time Management status How is the employee's working week defined? How is the employee's working week defined? Working week Working week
- 9. Systech Integrators ACS Proprietaryand Confidential 7 7 Time evaluation Time evaluation without Payroll without Payroll integration integration Time data processing in Payroll What the Time Management Status Signifies How and where is the employee's time data processed? Time Evaluation Integration with Payroll 9 9Recording Recording deviations to deviations to the work schedule the work schedule 2 2 1 1 Recording all times Recording all times 8 8 Evaluation of external Evaluation of external services services 7 7 Time evaluation Time evaluation without Payroll without Payroll integration integration . . . . . . . . Payroll 0 0 No time evaluation No time evaluation . . . . . . . .
- 10. Systech Integrators ACS Proprietaryand Confidential The Time Evaluation Driver RPTIME00 Daily background processing Individual test run Information Maintenance and correction Evaluation of time data Time evaluation driver RPTIME00 Past or future time data Current time data Recalculation if back -dated changes are made Time wage types Time balances Leave entitlement Messages Up-to-date results Errors Notes Information
- 11. Systech Integrators ACS Proprietaryand Confidential Time Evaluation Settings Are there different evaluation processes for different groups of employees? Do certain rules apply to certain group of employees? Describe the necessary time data for each evaluation process for each of the groups you have identified. ( Time Management Status, format for time recording etc) How does recorded time fit with planned working schedule data?
- 12. Systech Integrators ACS Proprietaryand Confidential First Day to be Evaluated First day to be evaluated by time evaluation First day to be evaluated by time evaluation Payroll Status infotype (0003) PDC recalculation Earliest recalculation date Unprocessed time events Forced recalculation Recalculation date Payroll Status infotype (0003) Personal ERD time evaluation V_T569R ERD Time evaluation ERD Pair formation
- 13. Systech Integrators ACS Proprietaryand Confidential Steps in Time Evaluation Initialization: Set groupings Day processing: Provide data Check data for errors Classify times Select time wage types Compensate overtime wage types Manage time accounts Select employees Determine evaluation period Final processing: : Carry out checks Export evaluation results Update infotypes Rule Processing/Schema: Database 12 12
- 14. Systech Integrators ACS Proprietaryand Confidential How Functions and Operations Work Function Planned hrs = 0 ? Day type? EE absent? EE at work? ... Sequence of elementary processing steps Personnel calculation rule Tables/Views Tables/Views Time Types Time Types Time wage type selection Time wage type selection Import data P2001 P2002 Functions Select time wage types Function GWT Trigger processing Function Carry out processing Operations Evaluation Customizing
- 15. Systech Integrators ACS Proprietaryand Confidential Time Types Time Types View (V_T555A) Time Types View (V_T555A) PS grouping Time type Time type long text From To 01 01 01 ... 0002 0003 0005 ... Planned time Skeleton time Flextime balance 01/01/1901 01/01/1901 01/01/1901 12/31/9999 12/31/9999 12/31/9999 Pers. subarea grpg . 01 Time type 0002 Planned time From To 1 Balance formation Save as day balance 1 Balance formation > 01/01/1901 12/31/9999 Cumulate in period balance Rel . Date Timetype Number 01 04/01/ yyyy 0002 7.50 01 04/01/ yyyy 0003 8.00 01 04/01/ yyyy 0005 0.50 01 04/02/ yyyy ... ... Rel . Date Timetype Number 01 04/01/yyyy 0002 7.50 01 04/01/yyyy 0003 8.00 01 04/01/yyyy 0005 0.50 01 04/02/yyyy ... ... ZES SALDO Time type Number 0002 155.00 0003 167.50 0005 12.50 ... ... Time type Number 0002 155.00 0003 167.50 0005 12.50 ... ... Balances
- 16. Systech Integrators ACS Proprietaryand Confidential Time Type as Calculation Tool in Time Evaluation Time type Group durations together Paid breaks Transfer times Flextime balance . . . . . . . . Calculation using durations Compare times Note time points Form balances Flextime balance Difference of time types Cluster B2 Attendances
- 17. Systech Integrators ACS Proprietaryand Confidential Time Types and Processing Types Processing types S -Planned work M -Overtime A -Absence P -Attendance X - Attendance on public holiday Time wage types Time wage type selection Time types 0010 -Attendances 0030 - Recorded attendances from infotype 2002 0040 -Overtime 0050- Productive hours Balances/time accounts Balance formation
- 18. Systech Integrators ACS Proprietaryand Confidential Time Data Processing Questions How do you handle situations where time data overlaps, e.g., doctors visit and overtime on the same day? How do you handle situations affecting the day in general, e.g., an employee is at work on day off, no time data on a workday, vacation on a public holiday? What kinds of break do you take into account during time evaluation: fixed breaks, variable breaks or dynamic breaks? What processing types are required at BE? (For e.g. Planned Time, Overtime, Attendance, Absence, Attendance on a Public Holiday etc.)
- 19. Systech Integrators ACS Proprietaryand Confidential Time Wage Type Selection: Structure of a Rule (1) Conditions for the time Control Valid processing types Weekday Working day, weekend Public holiday On which days? In which time interval? Within which limits? Determination of value limits? Meaning Control by fixed values? Exit rule? For what type of TIP entries? (planned pairs, overtime pairs) Block 121 2 3 4 5 8 7 6 9 10 11 Conditions for the day
- 20. Systech Integrators ACS Proprietaryand Confidential Time Wage Type Selection: Structure of a Rule (2) Conditions for the time Time interval: Value limits Number of hours Lower limit: Upper limit: explicit symb. S 20:00 30:00 Processing types to be counted: Interval: S M Plnd hrs acc. to DWS When? From when? Until when? Determination of value limits? 12 1 2 3 4 5 8 7 6 9 10 11 Time interval:
- 21. Systech Integrators ACS Proprietaryand Confidential Time Wage type selection Questions What earning types will be needed to pay an employee? ( For e.g. Regular hours, Overtime, Holiday Pay, Vacation pay etc.) Does BE have any day related conditions, which require generation of specific earning types? ( For e.g. Sunday Premium, Holiday Premium etc.) How do the payments above relate to each other? ( For e.g. Work on a public Holiday on a Sunday, Which premium should be paid?) What are the time related conditions required by BE to generate specific earnings types? ( For e.g. night premium only between 10 PM and 6 AM, etc.) Do you group the Time Earning Types by employee group?
- 22. Systech Integrators ACS Proprietaryand Confidential Determining Overtime Overtime wage types are generated in time wage type selection Overtime wage types are generated in time wage type selection Overtime is assigned processing type M Overtime is assigned processing type M Determining overtime in time evaluation Determining overtime in time evaluation Overtime: Online data entry Overtime based on special attendance types Attendances infotype (2002) Overtime: Online data entry Overtime based on special attendance types Attendances infotype (2002) Times that count as overtime are determined Times that count as overtime are determined Overtime after x hours worked per day Subschema TW15 Overtime after y hours worked per working week Subschema TW30 Overtime after z consecutive days worked Subschema TW10
- 23. Systech Integrators ACS Proprietaryand Confidential Overtime Compensation Overtime . . . . Remuneration? Time off, bonuses remunerated? Time off? Attendancesinfotype (2002) Depends on wage type 1 Basic pay plus overtime rate 2 Time off plus overtime rate 3 Compensation (time off) Overtimecomp. type Depends on wage type, based on processing class 17 Controlled manually for daily overtime determination GWT M ZML Overtime wage types
- 24. Systech Integrators ACS Proprietaryand Confidential Will the system be expected to calculate overtime? How do you define overtime? (e.g. daily, weekly, related to consecutive working days etc.) Will you have different OT models for different parts of the organization or different groups of employees? Are part-time employees eligible for OT? What are the rules defining OT for part-time employees? Will you have combinations of OT calculation rules? (e.g. 1.5 times, 2.0 times, Comp time + OT payment etc.) What are the different working weeks defined at BE and how are they assigned to the employee? Overtime Compensation Questions
- 25. Systech Integrators ACS Proprietaryand Confidential How do you calculate overtime hours? (For e.g. are paid vacation, sick time off etc. counted in OT calculation for the period.) How are Public Holidays and paid absences such as PTO considered in the OT calculations? How do you compensate these OT hours? ( For e.g. payment, compensatory time off, mixed forms of compensation) What other scenarios of OT exist that are specific to BE? Do you have other kinds of times that require definition and/or special handling, e.g. guaranteed hours, on-call duty? How are they handled? Overtime Compensation Questions (contd.)
- 26. Systech Integrators ACS Proprietaryand Confidential John Miller Account no. 123999 Date: mm/31/ yyyy Date Debit Credit ... mm/04/ yyyy Deposit 150.00 mm/11/ yyyy Withdrawal 235.00 mm/23/ yyyy Deposit 120.00 ... Previous balance: 300.00 Current balance: 335.00 Time Accounts and Balance formation Time Account 0050: Productive Hours John Miller Pers.no.: 00012356 mm/10/ yyyy Productive hours 9.00 mm/11/ yyyy Productive hours 7.50 Balance on mm/11/yyyy : 75.00 Time evaluation Debit Credit Balance on mm/09/yyyy : 58.90
- 27. Systech Integrators ACS Proprietaryand Confidential Time Accounts (Contd.) You can use time evaluation to manage time accounts such as: • Overtime • Planned times • Flextime balances Time accounts can be: • Accumulated and deducted • Used for employees' information • Used to create statistics Managing a time account is similar to running a bank account. • They are person-related • They are time-related • They are credited and debited • They show a certain value (credit) at a certain point in time
- 28. Systech Integrators ACS Proprietaryand Confidential Time Balances Questions What time balances (accumulated hours) will be used at BE? What are the rules used to build the time balances?
- 29. Systech Integrators ACS Proprietaryand Confidential Time Evaluation Messages Is the time data under evaluation complete and plausible? Have working time regulations been complied with? Are time accounts nearing critical value limits? Correct time data Inform employees Grant missing approvals Did technical errors occur? The day's evaluation is correct Collate statistics Compliance with working time regulations is ensured ? ? ? ? ? ? Correct errors The day's evaluation is correct
- 30. Systech Integrators ACS Proprietaryand Confidential Origin and Categories of Messages Time evaluation Errors determined in pair formation Errors, warnings, and notes issued by RPTIME00 Messages determined by message types that have been set in Customizing and assigned to particular situations Time evaluation terminates Serious errors Error message Less serious errors, recalculation Information message Describing a particular situation, confirming the message Note Describing a particular situation How do you want time evaluation to react if, for example, a working time violation is issued? Origin of messages Categories of messages
- 31. Systech Integrators ACS Proprietaryand Confidential Error and message processing Questions Who is responsible for processing error information generated during Time Evaluation? ( Time Keeper, Payroll Dept, etc.?) How will your company assign employees to an administrator for time error management? With what frequency are errors processed? What messages do you need? (For e.g. messages reporting errors in processing, notes indicating the limits are reached.) What conditions define the control you exercise? Who exercises the control and what actions do they and when do they need to take the action? (For e.g, if Comp time balances exceeds a limit, the system generates a message and administrator needs to pay the excess and decrease the Comp time balance.)
- 32. Systech Integrators ACS Proprietaryand Confidential Processing Time Transfer Specifications: Function P2012 Time-off account Overtime Overtime Time-off account Function P2012 Time transfer type Number of hours Time transfer type Number of hours Time transfer specification Time transfer specification
- 33. Systech Integrators ACS Proprietaryand Confidential Processing Time Transfer Specifications: Control Valid: 06/01/ yyyy - 06/01/ yyyy Time transfer type: xxxx No. of hours: 5.00 hours Valid: 06/01/ yyyy - 06/01/yyyy Time transfer type: xxxx No. of hours: 5.00 hours Views: Transfer absence quotas Transfer absence quotas Transfer wage types Transfer wage types Transfer time balances Transfer time balances V_T555J V_T555J V_T555K V_T555K V_T555L V_T555L V_T555P
- 34. Systech Integrators ACS Proprietaryand Confidential Time Transfer Specifications Questions Describe the situations and the rules that require time data to be transferred, for example, payment of flextime balances decreases flextime balance and increases the person's income. What costing information will need to be tracked (cost center, order, project etc.)?
- 35. Systech Integrators ACS Proprietaryand Confidential